West Contra Costa Program Supervisor

Job description

Category:: Administrative
Locations:: Oakland, CA
Posted:: May 30, 2019
Closes:: Open Until Filled
Type:: Exempt

About Mills College:

Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit www.mills.edu.

Job Description:

Summary of Position:
Under the supervision of Associate Director and leadership of the program Director, the West Contra Costa Program Supervisor is responsible for recruiting Upward Bound participants; providing academic and personal counseling; planning, implementing, and chaperoning students at workshops, after school program and on trips; advising on college admission and financial aid; recruiting and training peer advising staff; and completing written student evaluations. This position also provides administrative, professional, technical, and operational support through independent judgment, analytical skill, and professional or technical expertise.

Essential Job Functions:

  • Recruitment efforts: conducting regular oral presentations at target schools, community events and other relevant outreach programs.
  • Assist with interviewing potential participants and ensure all participants met the necessary eligibility requirements as established by the U.S. Department of Education.
  • Provide academic, career, college admission, and financial aid advising to Upward Bound participants.
  • Provide appropriate disciplinary actions when necessary.
  • Develop an Individual Academic (IAP) for participants which includes but is not limited to transcript evaluation, academic and extracurricular activity advising, and social/personal/academic intervention.
  • Monitor and record attendance and academic performance of students and assist in the management of information in the database to ensure compliance with the Department of Education's regulations.
  • Maintain weekly office hours at Richmond, Kennedy, and DeAnza high school.
  • Supervise after school program and tutoring for Richmond students. Act as the liaison between the program and parents, target school and district personnel, community representatives, and post-secondary institutions.
  • Coordinate, facilitate and/or support academic and cultural programing including workshops, college presentations, and program wide events (such as Saturday College, Summer Program, etc.).
  • Develop, plan and chaperone activities, events, field trips and college tours.
  • Dedicate on-going attention to personal professional development and remain current with U.S. Department of Education's regulations regarding TRIO Programs to ensure compliance with grant requirements.
  • Perform other related duties as needed.


Required Knowledge, Skills, and Abilities:

  • Experience and ability to effectively work with students with diverse academic, socioeconomic, cultural, and ethnic backgrounds.
  • Mission-driven and passionate about programs designed to identify and provide services for individuals from disadvantaged backgrounds.
  • Knowledge of TRIO student services database preferable Filemaker and other office database such as Microsoft Access, Excel, Word and PowerPoint.
  • Excellent written, oral and interpersonal communication skills.
  • Ability to demonstrate effective teaching and academic counseling skills.
  • Must have a valid California driver's license, safe driving record, current automobile insurance, and use of personal car.
  • Must be available to work evenings and weekends as needed, including onsite residence with students in dorms while on college tours and field trips.
  • Must be available to maintain onsite residence with students for a designated period of time during the Summer Residential Enrichment Program.
  • Requires passing fingerprinting and a background check.
  • Ability to complete multiple tasks in a timely manner with minimal supervision and independent judgment.
  • Flexibility and initiative. Ability to take direction, prioritize, and work independently.
  • Demonstrated experience-solving problems including conflict resolution. Demonstrated ability to work well under pressure or on deadline, maintaining a professional composure when dealing with common problems that occur in events and classroom setting.

Education and Training:

  • Minimum education is Bachelor's degree, preferably in education, social work, psychology or related field or the equivalent combination of education and experience.
  • Preferably experience as a teacher, counselor or program coordinator.
  • Minimum of three years of experience working for a U.S. Department of Education TRIO Program or similar program.

Physical, Mental and Environmental Demands:
Work involves sitting for hours on the computer which requires attention to detail and high levels of accuracy. Long hours during overnight travel and on call chaperoning during trips. Work includes multiple activities and services with varying deadlines and priorities. Some light lifting up to 20lbs. Driving is required.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to http://www.mills.edu/administration/administrative_offices/policies/nondiscrimination.php

Additional Information:

This is a full-time, exempt position with an FTE of 1.0. Salary is commensurate with experience, ranging from $50,476-$53,476 per year, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan with college-matching after 6 month qualifying period, 10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and 17 paid holidays (subject to annual review). Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance, legal-assistance insurance, cellular provider discounts and computer hardware discounts.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to https://inside.mills.edu/administration/administrative_offices/policies/nondiscrimination.php.

All positions are subject to a background check. Prior to the first date of employment, an applicant's background check must be cleared.

Application Instructions:

Click the "Apply Now" button below and follow instructions to submit the following documents:

  • Employee Application
  • Resume
  • Cover Letter and
  • Contact Information for 3 References

Please note that you can only upload 6 "Other" documents. You can consolidate multiple pages/documents into one file upload. The file size limit for each upload is 10Mb.

Review of applicants will begin immediately; applications will be accepted until the position is filled.




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Job No:
Posted: 5/31/2019
Application Due: 8/9/2019
Work Type: