Assistant Director for Admission & Student Affairs

Job description

Position Information

Position Information

Present Position Number FP125V Role Code Title Prof/Lecturer/11-12Mth Position Title Assistant Director for Admission & Student Affairs Position Summary

The Assistant Director for Admission & Student Affairs is part of a small team that has responsibility for leadership and centralized administrative oversight of education programs of the Virginia Institute of Marine Science (VIMS), the home of William & Mary’s School of Marine Science, which currently has 80 students in Master’s and doctoral degree programs.

The Assistant Director, under the general supervision of the Associate Dean of Academic Studies, provides leadership that serves to strengthen the reputation and success of the graduate program and to enhance student professional development, wellness, inclusion, and the overall student experience. They serve as an advisor to the associate dean and faculty; participate in setting the direction and priorities for graduate education at VIMS by evaluating programs and initiatives and leading planning for areas of responsibility; identify budget priorities and manage funding for programs and initiatives; provide informed oversight to ensure graduate program compliance with university and external rules and policies; and serve as a conduit of communication for official business of the School of Marine Science in interactions with students, staff, faculty, administration and external constituencies.

Specific responsibilities include, but are not limited to:

  • Direct and manage marketing, recruitment and admission processes, including financial aspects, for the School of Marine Science graduate program; research and develop marketing, recruitment and admission strategies, including goals to enhance student diversity; advise the associate dean and faculty on admission decisions and strategic use of institutional funding to meet marketing, recruitment and admission goals; represent the School of Marine Science at recruitment events.
  • Provide general supervision and leadership of Student Affairs at VIMS; lead student professional development, wellness, orientation and other programs that serve to improve the student experience; advise graduate students; research, develop and implement strategies that enhance student programs and inclusivity; achieve incremental innovative improvements to existing programs and develop and deliver new programs based on identified needs; seek new funding and partnerships to support and expand programs; serve as the editor for the VIMS Student Reference Guide and the Academic Studies website.
  • Lead program-level evaluation, assessment and reporting for areas of responsibility and in support of program-level assessment and reporting to the state and accrediting bodies by the Office of Academic Studies, VIMS and W&M.
  • Participate in the development, implementation and interpretation of administrative, financial and other relevant policies for the School of Marine Science, consistent with institutional, state and federal guidelines.
  • Participate in strategic decision-making to ensure the relevance, effectiveness and efficiency of processes and programs and their administration.
  • Facilitate communication of the associate dean with students, staff, and faculty.
Required Qualifications

Bachelor’s degree with progressively responsible and substantive experience directly related to the position.


  • Demonstrated knowledge of higher education rules, policies and processes pertaining to admission, academic and student programs, at a level commensurate with experience.
  • Demonstrated commitment to diversity in all of its forms, with the proven ability to interact effectively with diverse groups in a culturally-responsive, equitable and inclusive way.
  • Demonstrated ability to collect, analyze and interpret data and information and make data-informed recommendations based on research, analysis and critical evaluation.
  • Strong listening, interpersonal and communication skills with a demonstrated ability to work effectively and collaboratively with a wide range of constituencies in a diverse campus community, communicate effectively with all groups, and exercise a high degree of diplomacy.
  • A high level of personal integrity.
  • Excellent writing skills, with attention to detail and the demonstrated ability to draft, edit and proofread documents.
  • Demonstrated proficiency with MS Office Suite, especially skills in data manipulation, analysis and graphing in Excel.
  • Strong problem solving skills and the ability to exercise sound judgements.
  • A self – starter with strong organization skills and the ability to manage multiple and competing priorities concurrently while achieving goals.
  • Ability to travel and occasionally work evenings, weekends and during holidays.


  • Experience working with students and faculty in a higher education administrative setting.
  • Experience and demonstrated leadership skills in support of the administration of academic or student support initiatives or programs.
  • Experience working successfully in collaborative teams.
Preferred Qualifications

Master’s degree in Educational Leadership, Higher Education, Marine Science or other closely related field.


  • Familiarity with university-level financial and academic operations, human resource and procurement processes.
  • Working knowledge of university enterprise systems for managing admissions, student academic records, personnel information and financial transactions.
  • Knowledge of best practices in graduate education.


  • Experience with Banner Student, Target-X, Cascade, and university-level financial systems.
  • Experience and demonstrated leadership skills in the administration of graduate-level academic or student support initiatives or programs.
  • Significant experience making data-informed recommendations based on research, analysis and critical evaluation of data and information.
Advertised Pay Range Up to $60,000 Commensurate with experience Department Dean of Graduate Studies - 111200 Location VIMS - Gloucester University Salary Range

U10 Job Open Date 05/29/2019 Review Begin Date Job Close Date 06/26/2019 Open Until Filled No Employment Category Professional FT Position Term 12-Month Special Application Instructions Conditions of Employment:
  • This position will require travel to recruitment events and additional work beyond the typical work week in order to meet the needs of business.
  • The individual must be able to work on a limited basis during the winter break in order to retain continuity in admission processes.
EEO Statement

The College of William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The College is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement

The College of William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Supplemental Question

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree?
    • Yes
    • No
  2. * How many years of experience do you have working with students and faculty in a higher education administrative setting?
    • None
    • Less than 1 year
    • 1-3 years
    • More than 3 years
  3. * Please rate your proficiency with Microsoft Excel.
    • Not proficient
    • Proficient
    • Highly proficient
  4. * Do you have a Master's degree in Educational Leadership, Higher Education, Marine Science or other closely related field?

    (Open Ended Question)

  5. If you do have a Master's Degree, please specify the discipline.

    (Open Ended Question)

  6. * Do you have experience with Higher Education computer programs such as Banner Student, Target-X Cascade and university-level financial systems?

    (Open Ended Question)

  7. * Do you have experience in the administration of graduate level academic or student support initiatives or programs?
    • Yes
    • No
Supplemental Documents Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 5/30/2019
    Application Due: 6/26/2019
    Work Type: