Mail Room/Copy Coordinator-Chicago

Job description

Posting Details

Position Information

Position TitleMail Room/Copy Coordinator-ChicagoWho we are:

National Louis is a 130+ year old university that has been grounded in the values of innovation, access, and excellence from its inception. As an institution we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student focused community that is committed to continuous improvement and asks how do we become more “student ready” so that we may better serve our students. We believe that through education we are able to empower change and build healthy communities. Our community works hard in the service of students and supports one another like a family.

What we offer:

At National Louis University we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Benefits.

CampusChicago - Michigan Ave.If other, please specifyPosition StatusFull TimeIf part time, hours per weekWhat you will do:

The duties of the copy mailroom clerk cover tasks in the processing, handling and distribution of mail and copies as is handled by the copy/mailroom of a specific campus.


•Weighs packages or letters, computes charges using weight scale and rate chart and mails packages
•Determines most cost effective manner for processing outgoing mail. Ensure that all outgoing mail is appropriately handled and mailed out promptly. Keep appropriate records of mail production.
•Sorts, and routes incoming mail and distribute such to the correct recipients.
•Sealing, stamping, and affixing postage to outgoing mail or packages
•Keeping necessary records of mail processed such that charges to user departments can be processed:
•Make copies of office documents and file or distribute them following instructions from various user groups.
•Operate office machinery such as copiers and be able to provide general maintenance and service to such.
•Prepare forms and ensure printing of digital media
•Maintain and order office supplies
•Receive incoming calls and provide appropriate information regarding copy and/or mailroom requests
•Maintain cleanliness of record rooms
•Restock office supplies and handle minor repairs
•Manage office equipment maintenance duties
•Ensure that all copiers and printers are stocked with paper at all times
•Assist with record keeping activities and move furniture and equipment, as may be needed
•Operate jam clears on printers and copiers
•Replace paper and cartridges and toners
•Handle clients in the absence of front desk personnel, as may be needed

Your Competencies:

•ability to lift 50 lbs.
•High School Diploma or GED
•ability to stand for long periods of time
•good communication skills

Posting Detail Information

Posting NumberSTA648Number of Vacancies1Open Until FilledSpecial Instructions SummarySupplemental Questions

Required fields are indicated with an asterisk (*).

    Documents Needed to ApplyRequired Documents
    1. Resume
    Optional Documents
    1. Internal Posting Form (Internal Applicants Only)




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    Job No:
    Posted: 5/29/2019
    Application Due: 8/1/2019
    Work Type: