IRB Project Coordinator II - Office of Research Administration

University City
Commensurate with experience
May 28, 2019
Jobs Outside Higher Education
Research & Development
Institution Type
Four-Year Institution

Drexel University was founded in Philadelphia in 1891 to provide educational opportunities for women and men of all backgrounds. Now, as a comprehensive research university with over 26,000 students across its 15 colleges and schools, Drexel’s strength in co-operative education, experiential learning, and translational research provides its students and faculty with excellent opportunities for career success. Known for innovation and dramatic growth, Drexel has earned top rankings from U.S. News & World Report, appearing among its Top 100 National Universities for the past seven years and on its Best Colleges list for the past 11 years.

Job Overview:

The Institutional Review Board (IRB) Project Coordinator II plays an integral role in the review of human subject research at Drexel University. As a designated reviewer for the IRB, the Project Coordinator II will participate in, as appropriate, the review and approval process for Full and Expedited applications (Initial and Continuing, Modifications/Amendments, Reportable New Information and Final reports), and Exempt Category projects.  The IRB Project Coordinator will work with a diverse group of researchers, staff, faculty, students, and with various University committees and offices, such as the General Counsel's Office, Institutional Biosafety Committee, Radiation Safety Committee, and Conflict of Interest Committee. Additionally, the IRB Project Coordinator will foster a culture of compliance, while simultaneously meeting the customer service needs of the Drexel research community.

The IRB Project Coordinator II will help to prepare and arrange for the research approval activities related to the operation of the IRB throughout the operational and regulatory review process. Activities include creating meeting agendas, review of applications, attendance at Full Convened IRB meetings, preparation of meeting minutes and post-review correspondence. When required the IRB Program Coordinator will assist investigators in developing their protocols and informed consent forms by offering expertise in study design, statistics, and the regulations regarding human subject research. The Project Coordinator may also develop and present IRB-related trainings that assist the research community such as the submission process and compliance topics.

The Project Coordinator II must maintain up to date knowledge of state and federal regulations as well as policies, guidelines and ethical codes related to the protection of human subjects in research. Performs other duties as assigned.


Bachelor degree in a health science related field preferred.
A minimum of 1 year career experience in the role of IRB coordinator preferred.

Current Certified IRB Professional (CIP) preferred, or candidate will obtain CIP within three years of hire.

Strong working knowledge of FDA, OHRP, HIPAA and FERPA regulations and guidelines.
Function with minimal supervision and possess excellent communication and analytical skills.
Ability to interact with individuals at multiple levels and disciplines.
Able to coordinate multiple projects simultaneously.
Excellent organizational skills and an ability to independently prioritize work activities.
Attention to detail required for reviewing research project applications.
Demonstrate competence in database management and high degree of experience working with Microsoft Word, Excel and Outlook.
Experience with Coeus and Hyperion database management applications.
Ability to exercise sound judgment, function effectively and professionally meeting deadlines.
Flexible work schedule, start of workday may vary based upon IRB meeting schedules.
Maintain confidentiality of workplace information according to the policies and procedures of the institution.
Excellent verbal and written communication skills required.

Excellent time management skills with ability to independently organize, prioritize, and effectively deal with multiple ongoing activities. 

Essential functions

The individual assumes responsibility to serve as an administrative coordinator and member of the IRB. Responsibilities include but are not limited to the following:

Initial evaluation of IRB correspondence to confirm application completeness.

Request additional information from the principal investigators as necessary prior to IRB review.

Preparation and distribution of IRB review materials in an electronic/paperless manner.

Assure initial, continuing review and modification reviews of human research protocols are in accordance with Federal, HIPAA, State, local regulations and Institutional policies throughout the review process.

Formulation of meeting agendas, recording meeting minutes, communicating and corresponding with IRB Chair, IRB members as well as investigators and their staff.

Entry of compliance related activities and maintenance of IRB Coeus database.

Essential Functions:

Assist the Director of Human Research Protection in general activities as needed in support of the overall functioning of the office.

Perform highly complex duties to facilitate the review and approval process, use of independent judgment in interpreting and applying relevant institutional policies and guidelines.

Provide assistance to faculty, staff, and student researchers in preparation of applications.

Manage the compliance database for the appropriate tracking of research projects and generating reports regarding research actions and activities.

Creating 60 and 30 day expiration notices for investigators.

Working with student researchers to educate and support institutional compliance with research submissions.

Managing the IRB committee member's document requirements including current training, CVs and IT access to relevant IT platform required for IRB reviews.

Managing and maintaining compliance requirements to maintain Federal Wide Assurance (FWA) in relation to the IRB

Responsible for Oversight of new IRB member training.

Other duties as assigned. 

Supplemental Posting Information:The IRB Coordinator will support Drexel University's commitment to the protection of human subjects participating in research and compliance with all institutional policies.

Interacts with faculty and staff within the University, possible interaction with various personnel from government agencies, and public and private sponsors.

Operates within policy, procedures and other guidelines established by the University and O.R. as well as all other applicable regulatory principles.

Work is in a professional office environment. Must be able to travel to committee meetings held at various University locations. Travel within the United States for conference and meeting attendance lasting multiple days is very likely.

Position hours in general are 8:00 a.m. to 5:00 p.m. however hours can vary based upon need.

Supplemental Posting Information:
Drexel University offers an attractive benefits package including tuition remission, a generous retirement package and an opportunity to join a talented team of professionals directly helping the University achieve its record growth and quality reputation.

Drexel University is an Equal Opportunity/Affirmative Action employer, welcomes individuals from diverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our website to view all University Policies and Workplace Postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made. Employment may not begin until the University accepts the results of the background investigation.

To apply for this position, please apply online at: or visit and search for IRB Project Coordinator II. The requisition number 9686


For more information about Drexel University, please visit



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