Admin Secretary

Job description

Position Details

Classification Information

Classification Title Admin Secretary Regular/Temp Regular Full-time/Part-time Full-Time Position Notes

All part-time and temporary positions must abide by the ACA rules and regulations. In addition, part-time positions must abide by Valdosta State University regulations including allowed hours worked.

Position Information

Position Title Admin Secretary Job Search Identifier Staff Proposed Salary $23,922.00 General Summary of Responsibilities

Clerical work performing a variety of general office tasks to include handling cash, check, and credit card transactions, routine bookkeeping; preparing purchase orders and check requests; generating standard contracts for signature; preparing annual and periodic reports; serving as receptionist for the Theatre and Dance Programs and Peach State Summer Theatre; supervising student assistants, maintaining schedules; operating various office machines; organizing and supervising audition applications; Assisting with onboarding procedures for PSST and Theatre and Dance; assisting as needed with ticket processing for productions; and other related duties as assigned.

Required Qualifications

Completion of High School Diploma/GED.

1 Year of experience.

Credit check.

Preferred Qualifications Physical Requirements

Ability to perform the essential functions of the position with reasonable accommodation.

Ability to communicate with reasonable accommodation.

Compliance Requirements

Position Requires completion of VSU’s Annual Compliance Training course (such as State Business Transactions, Drug Free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interest/ Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), and Contracts 101. Supervisory positions require training in FMLA and Worker’s Compensation.

Position Requires a Criminal Background Check.

Position May Require Credit Check (if using P-Card, working with Cash, etc.).

Position Full-Time/Part-Time Full-Time, fully benefited (30+ hours) Standard Hours 40 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Financial Processes – Prepare financial paperwork for the Theatre and Dance programs and Peach State Summer Theatre. Activities include processing payments; preparing contracts and payroll; depositing box office receipts; coordinating purchases for theatre and dance productions.

Percentage Of Time 25 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Office Routines – Open, date stamp, and distribute mail; deliver documents and packages to campus offices; maintain an inventory of office supplies ordering as needed; Coordinate facility schedules; maintain schedules for Artistic Director and Peach State Director; maintain office records and filing systems.

Percentage Of Time 15 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Customer Relations – Answer and direct phone calls; answer basic questions related to Theatre and Dance Programs and Peach State Summer Theatre; assist with current and future student and auditioner inquiries; assist in greeting visitors, ascertain nature of the business and direct appropriately.

Percentage Of Time 15 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Correspondence – Prepares correspondence for students and other offices by composing routine letters and memorandum; prepare recruiting packets and audition materials; coordinate bulk mailings.

Percentage Of Time 10 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Special Projects – Assist faculty with special projects including coordination of admission, scholarship, and Peach State, Theatre, and Dance auditions; coordinate juries; coordinate course, program, and student assessment.

Percentage Of Time 10 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Data management – Compile data, complete reports, and maintain program related lists including advising and major and minor changes.

Percentage Of Time 5 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Supervision – Supervise student employee(s)

Percentage Of Time 5 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Photocopying – Duplicate materials such as scripts, scores, programs, and assessment data

Percentage Of Time 5 Posting Details

Posting Details

Posting Number S00842 Desired Start Date Open Date 05/24/2019 Close Date 06/02/2019 Reference Requests

Reference Requests

Accept Online References No Minimum Requests 2 Maximum Requests 3 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is your highest level of completed education?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • Specialist Degree
    • ABD
    • PHD
  2. How many years of related experience do you have? Please explain.

    (Open Ended Question)

Documents Needed to Apply Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

     

     

     

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    Job No:
    Posted: 5/25/2019
    Application Due: 6/2/2019
    Work Type:
    Salary: