Grants Coordinator

Job description

Posting Details

Posting Details

Posting Number S03194P Working Title Grants Coordinator Department Ecology Dean's Office About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Our mission is to shape the future of ecological inquiry and application to better understand our rapidly changing planet. To succeed we will conduct disciplinary and interdisciplinary research on the interrelations of organisms and their environments, recognizing the dominant influence of humans. We will educate the next generation of ecologists and citizens and engage in outreach and service for the broader public.

College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Part Time Work Schedule Additional Schedule Information

We would ask applicants to consider afternoon hours but we are flexible.

Advertised Salary Commensurate with Experience Posting Date 05/17/2019 Open until filled No Closing Date 05/31/2019 Proposed Starting Date 07/01/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Grants & Contracts Paraprofessional/Professional Pay Grade FLSA Job Family FTE 0.50 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualificaitons.

Preferred Qualifications Position Summary

To serve as Grants Coordinator at the Odum School of Ecology

Knowledge, Skills, Abilities and/or Competencies

Experience in the area of research support assisting PIs with post-award management; some pre-award proposal development experience. Familiarity with grant related terminology, procedures, processes and UGA’s portal system. Proficient with Microsoft Office.

Physical Demands

Sitting and/or standing for extended periods of time. Primarily seated at computer for majority of time.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



o Verify grant budgets are set up correctly by SPA, including IDC

  • Review established grants for same purpose until review is complete
  • Create and maintain system for project reviews/internal audits

o Retain original grant documents, invoices, modifications, communications with SPA, PIs, etc. in appropriate files; maintain files
o Audit spending on grants, including CASB exceptions, confirming allowable costs and provide advice to grant holder and Administrative staff on such things
o Process invoices, POs, payment requests and non-employee reimbursements
o Prepare summary pages for Ecology files
o Assist with carryforward requests, no-cost extensions, NIH caps, re-budgeting and other modifications, as needed
o Serve as liaison with SPA and those applying for grant funds (i.e., faculty, students, postdocs, etc.)
o Develop and maintain tracking system for cost share on established and new grants including joint budgets/grants
o Develop and maintain tracking system for summer salary on established and new grants including joint budgets/grants
o Calculate monthly IDC returns from grants
o Email reports to PIs
o Upon close out email notification from SPA, communicate with PI to determine if a no-cost extension is required, more funds are due, etc; if spending down, work with PI on what is allowed and provide advice on time frame

Percentage of time 90 Duties/Responsibilities


o As needed, may be asked to review budget and budget justification on newly submitted proposals

  • Make recommendations to proposal applicant regarding equipment, salary, repairs, travels, etc.
Percentage of time 5 Duties/Responsibilities


Other related duties as assigned/requested

Percentage of time 5 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe in detail how your background and experience would be applicable for this position in a College/University setting

    (Open Ended Question)

Applicant Documents Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 5/25/2019
    Application Due: 6/2/2019
    Work Type: