Maintenance Planner

Job description

Maintenance Planner

Stanford University

Job Number:

Job Code: 4376
Job Grade: G

Maintenance Planner
Welcome to Land, Buildings & Real Estate
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy."

Who we are:
Planning and scheduling effectively supports the operations efforts to reduce maintenance cost, improve utilization of a lean and efficient workforce and meets the customers demand in a timely manner. Maintenance Planners establish strong relationships with key functions in the organization. Maintenance Planners are the catalyst to allow technicians, contractors and supervisors to reduce risk of program failure by coordinating and directing the efforts in order to meet the program mission of the university. Relationships between employees in these roles must be nurtured in order to avoid departmental silos, communication barriers and increased down time. Developing a close relationship requires a commitment from all parties involved for long-term success. Ineffective relationships within the groups listed above can lead to a reactive, rather than a proactive, maintenance culture. We also serve as a facilities information resource to department's campus wide.

What we do:
We provide services in support of our mission including:

  • Avoiding production delays
  • Improve work force productivity and work quality
  • Plan and coordinate labor, parts and material, and equipment access
  • Reduce risk and program failures

Additional key responsibilities include:
  • Planning, scheduling and coordinating maintenance
  • Maintain records and processes
  • Trend and report maintenance key performance indicators (KPIs)

Your primary responsibilities include**:
You will go out to the field and meet with building managers, engineers, contractors. You are the eyes and ears of the campus. You will be the gatekeeper of the work started, and as such, you will have constant communication with technicians, supervisors and building managers.
  • Planning and Scheduling for District Work Center(s) which includes trades in the following fields: Electrical, HVAC and Plumbing
  • Direct support for Hub Programs such as Lighting/Re-lamping, Generator, Fountain, Sewer & Drain, Safety Shower, etc.
  • Ongoing interaction during the day with supervisor to review schedule(s), incoming requests and future workload
  • Meet with technicians weekly to review their work benches - ensure time is being charged and work order operations are completed
  • Monitor the LBRE Transmittal; follow-up on flagged items pertaining to your area(s)
  • Monitor the draft and awaiting work order bench in a timely manner
  • Respond to e-mails in our shared inbox
  • Dispatch reactive maintenance within districts to the respective trade(s)
  • Oversee critical-1 and critical-2 alarms for all academic buildings
  • You will be in the office up to 80% of the time - managing workloads via eAM. The remainder of your time will be in the field doing job walks, meeting with building managers or attending job scopes.
  • Using eAM, you will schedule and assign work orders, produce reports and trend KPI (Key Performance Indicators)

The schedule will be Monday to Friday 7:00am - 3:30pm
Additional work hours on an as-needed basis
** Other duties may also be assigned
To be Successful in this position, you will bring:
  • Associate's degree and three years of relevant experience or a combination of education and relevant experience.
  • Working knowledge of applications such as Excel, Word, Project.
  • Ability to quickly learn the maintenance service provider roles of each shop; the roles of contracted services, proper sequencing of repair work and facilities construction terminology as related to the performance of maintenance work.
  • Knowledge of facilities maintenance procedures and systems; understanding of preventive maintenance.
  • Demonstrated ability to manage short deadlines, changing priorities; and to follow disciplined workflow process.
  • Analytical ability and skills to operate a computerized maintenance program and the ability to produce reports.

Bonus points if:
You are familiar with
  • Enterprise Asset Management System (eAM)

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Check out the Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply
We invite you to apply by clicking on the “Apply for Job” button. Don't forget to attach your resume.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

Additional Information
  • Schedule: Full-time
  • Job Code: 4376
  • Employee Status: Regular
  • Grade: G
  • Requisition ID: 83176


Location: Land, Buildings and Real Estate, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 5/24/2019
Application Due: 7/24/2019
Work Type: