Assistant Director, Program

Job description

Assistant Director, Program

Stanford University

Job Number:

Note: Not all unique aspects of the job are covered by this job description

The Knight-Hennessy Scholars program is Stanford's multidisciplinary, graduate-level scholarship focused on preparing the next generation of global leaders to address the complex challenges facing the world. Knight-Hennessy Scholars (KHS) will annually select up to 100 high-achieving students with demonstrated leadership and civic commitment, who will receive full funding to pursue a graduate education at Stanford. In addition to the core Stanford degree program, each scholar will have additional opportunities for leadership training, mentorship, and cohort-based experiential learning.

The Assistant Director will coordinate and execute a customized series of programs, experiences, and events associated with the King Global Leadership Program. Responsibilities include speaker coordination and communication, event logistics management in collaboration with KHS team, as well as execution of events and experiences through to post-event analysis. The Assistant Director will coordinate scholar communication regarding program experiences, and also serve as the technical lead managing event set up in our CRM system, feedback, and tracking. Reporting to the Director, King Global Leadership Program, the Assistant Director will also be responsible for a host of associated projects and programs, including managing the KHS Fellow in Residence experience, coordinating retreat weekends, developing and overseeing program components for orientations and Immersion Weekend, and global study trips.

The ideal candidate is a strategic thinker, a creative problem-solver, and an enthusiastic team player with experience in program management and project management. The ideal candidate will also exhibit intellectual curiosity, solid judgement, an innovative spirit, technical expertise, and a commitment to managing both complex and simple projects simultaneously in a fast-paced, start-up-like environment.


  • In partnership with the Director, King Global Leadership Program, coordinate, execute, and evaluate programming and events from start to finish. May include large and small experiences — speaker events, seminars, orientations, weekend retreats, experiential excursions and trips, lunch meetings, workshops, mentor programs, and additional leadership development opportunities.
  • Manage scholar communications about the program across various platforms. Build event modules, coordinate consistent event communication, and manage registrations utilizing internal technology platform (Technolutions: Slate).
  • Collaborate with the team to assist in the development of annual program strategy and communications, incorporating partner and scholar feedback, data, and analysis of current programming.
  • Assess, evaluate, and make recommendations for future program development opportunities that meet KHS goals and the needs of this unique scholar community.
  • Deliver a consistently unparalleled experience with value-add programs that exceed expectations (high scholar satisfaction ratings).
  • Manage the Fellows in Residence program — coordinating communications, offering scheduling and logistics assistance, planning events, and organizing travel.
  • Collect, review, analyze, report on data. Implement improvements and changes to the process and programs based on careful analysis.
  • Manage and coordinate speaker and partner communications and relationships.
* - Other duties may also be assigned

Education & Experience:
Bachelor's degree and three years of relevant experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Demonstrated experience managing programs and projects, including the ability to manage multiple projects/programs simultaneously.
  • Excellent written and oral communication skills.
  • Creative problem-solver with strong critical thinking skills.
  • Ability to work independently to meet expected deadlines and schedules.
  • Ability to work effectively and collaborate with decision-makers across many levels of the organization. Demonstrated ability to work effectively with faculty members, administrators, and senior leaders.
  • Understanding of graduate student audience and global communities — from experience to needs and challenges.
  • Ability to lead cross-functional teams toward a common goal.
  • Knowledge of strategic analysis, data analysis, and planning.
  • Prior experience in planning and managing events.

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sit, use a telephone, grasp lightly/fine manipulation, speaking.
  • Occasionally grasp forcefully, writing by hand.
  • Rarely sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • Occasional extended hours required for weekend and evening events.
  • Occasional overnight travel opportunities may be available.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Why Stanford is for You
Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:
  • Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
  • Discovery and fun. Visit campus gardens, trails, and museums.
  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!
We pride ourselves in being a culture that encourages and empowers you.

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.

Stanford University is an Equal Opportunity Employer Additional Information
  • Schedule: Full-time
  • Job Code: 4916
  • Employee Status: Regular
  • Grade: H
  • Requisition ID: 83175


Location: Other, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 5/24/2019
Application Due: 7/24/2019
Work Type: