Job Title: OPS Research Office Assistant (Research and Graduate Programs - Medicine)
Location: Tallahassee, FL
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 45450
Department Division of Research and Graduate Programs – College of MedicineEqual Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdfResponsibilities This position is intended to assist with periodic College events that typically take place in the late afternoon. The position provides primary administrative support to the Office of Research Administration (Med-RA) and at times may receive assignments from multiple team members within the office as well as the Division of Research Senior Associate Dean’s Office. Must be able to anticipate the needs of the Office of Research Administration.

The position will:
•Provide day-to-day office support, including: processing travel reimbursements, personnel-related documents, and office supply orders or other purchasing; coordinating office equipment
maintenance; organizing and maintaining office administrative/operational records; managing incoming/outgoing mail; answering phones; and running occasional errands.
•Assist in maintaining internal database on sponsored research contract and grant proposals for reporting and recordkeeping purposes.
•Assist in development, formatting, and editing of various reports prepared by the office, both regular and ad hoc reports.
•Assist office staff in ensuring that research-related requests from faculty, staff, or students are properly identified, routed, and handled.
•Assist in the preparation and distribution of a monthly online newsletter highlighting funding opportunities and other research-related information.
•Assist in organizing/coordinating periodic and annual research-related College events, including Grand Rounds and the Research Fair.
•Assist with administrative duties and record-keeping for the medical student Summer Research Fellowship program.
•Manage website updates and create new content as needed.
•Create, design, layout, and edit informational/promotional graphics and materials for Med-RA events.
•Maintaining distribution lists for Med-RA office.
•Organization and maintenance of Division supply room/inventory.
•Other administrative duties and special projects as assigned.Qualifications Bachelor’s degree and two years of office administration/management experience; or a high school diploma/equivalent and six years of experience in the same. (Note: post-high school education may substitute for experience at the equivalent rate.)

This is a highly responsible position in a detail-oriented office where quality customer service and teamwork are emphasized. The candidate must have a solid record of prior office management experience and demonstrate excellent organizational skills, attention to detail, an ability to multi-task, be a quick learner, and proactive problem-solver.
Proficient with Microsoft Office applications.
Excellent customer service, verbal and written communication skills.
Proficient in creating effective and positive working relationships.
Excellent time management and prioritization skills.

Valid Florida/Georgia Driver’s License or the ability to obtain.Preferred Experience organizing meetings or special events; familiarity with Adobe Creative Suite and SharePoint; experience with FSU travel reimbursement and purchasing activities.Anticipated Salary Range Up to $20/hour, commensurate with experience.Pay Plan This is an OPS/temporary Job.Schedule This position will work 30 hours per week.Criminal Background Check This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Affordable Care Act OPS employees are covered under the Affordable Care Act. OPS employees that meet certain criteria will be offered affordable health care coverage. For more information, please visit the following website regarding the Affordable Care Act, http://hr.fsu.edu/?page=benefits/insurance/insurance_home&ops=1.Tobacco Free Campus Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.Re-advertisement This position is being re-advertised. Previous applicants need not reapply.