Job Title: Program Coordinator (Grants)
Location: Ctr for Health Equity Research
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 604399
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

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Occasional evening or weekend work is required.

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CHER is seeking a Program Coordinator to work in this highly-productive and fast-growing grant-funded research environment. The Program Coordinator provides support to CHER’s Grant and Project Support Coordinator, supporting all aspects of grant proposal coordination and development, including drafting routine portions of proposals; support of grants after they are awarded, including budgetary and reporting tasks; support for events and meetings, including teleconferencing support; making travel arrangements and processing travel claims and reimbursements; and other tasks as needed. Experience in a grant-funded environment and prior grant proposal preparation experience highly preferred. The successful candidate will also have a strong background in public health, health education, and/or health equity research.

Grant proposal development and submission

• Assist the Grant and Project Support Coordinator (Grant Coordinator) in all aspects of proposal preparation, as needed
• Thoroughly research sponsor guidelines
• Communicate and coordinate with PIs and others to collect, format, and/or draft routine documents, and format to meet agency requirements and guidelines (e.g., biosketches, letter of support templates, budget justification, certifications)
• Act as liaison with NAU’s Compliance Office regarding IRB and human subjects documents and certifications for the proposal
• Support creation of the References Cited portions of proposals using EndNote software
• Research costs associated with the grant budgets
• Provide technical assistance to PIs; answer questions related to proposal preparation as needed
• Proofread grant documents

Research project budget monitoring and reporting

• Assist the Grant Coordinator in grant budget and effort monitoring and reconciliation
• Prepare routine grant documents for internal use as directed by the Grant Coordinator (e.g., SPAR forms, budget modifications, advance account requests)
• Prepare and initiate funding changes and ePARs, as directed by the Grant Coordinator
• Make travel arrangements and process reimbursements for grant-related travel (employee and non-employee travel)
• Provide scheduling and logistical support for meetings and events related to sponsored projects, including teleconferencing; correspond with invitees and answer questions; prepare meeting/event materials; and other related duties as needed
• Support the Grants Coordinator as needed for report preparation

General duties

• Participate in CHER Administrative Team meetings
• Attend needed training to stay current on agency guidelines and federal compliance issues
• Maintain a departmental purchasing card; act as PCard approver

NAU is currently engaged in an Organizational Growth and Effectiveness Initiative, which focuses on positioning the University for future success of its operational practices. As a result, some aspects of this position may be subject to change, such as, but not limited to: duties, titles, reporting structure, etc.

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• Bachelor's degree in public health, health education, and/or health equity AND two years of directly related administrative/coordinative experience; OR,
• Six years of progressively responsible directly related administrative/coordinative experience; OR,
• Any equivalent combination of experience, training and/or education.

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• Strong background in public health, health education, and/or health equity research
• Experience in grant-funded environment
• Demonstrated experience with proposal preparation
• Formal training in English composition
• Experience with editing/copy editing/proofreading

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• Understanding of elements of health equity research projects and programs
• Knowledge of standard office and administrative practices and principles
• Knowledge of basic accounting/budgeting procedures
• Familiarity with EndNote software and preparing bibliographies
• Demonstrated knowledge of Microsoft Word and Excel
• Experience with federal funding, especially NIH guidelines
• Ability to problem-solve and make decisions
• High skill level in written communication and English composition
• Skill in developing and maintaining good working relationships
• Ability to work effectively with people from a variety of culturally diverse backgrounds
• Excellent customer service and communications skills

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Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year the Northern Arizona University Police Department releases an annual security report. The report is a result of the federal law known as the Clery Act and contains policy statements that address the school’s policies, procedures and programs concerning safety and security including policies for responding to emergency situations and sexual offenses. The report contains three years of data for Clery reportable crime statistics for the campus along with the most current year’s Fire Safety Report, which includes policy statements and fire statistics for Flagstaff on-campus student housing.

The report may be viewed at nau.edu/clery or by visiting the NAUPD website. A printed copy of the report is available upon request by contacting the NAU Police Department, Records Department at (928)523-8884 or by visiting the department at Building 98A on the NAU Mountain Campus.

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This position's pay grade is 43. The salary range for this paygrade can be found on the CLS Grade Schedule.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

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This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

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This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available at https://in.nau.edu/Human-Resources/Benefits/ Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date. More information is available at: https://in.nau.edu/human-resources/eligibility-enrollment/

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Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days (https://in.nau.edu/Human-Resources/Required/). If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years. In addition to the development classes offered in-person, every NAU employee receives a free subscription to Lynda.com. From this site you can access more than 1,400 training videos on a broad range of subjects, including business skills, photography, music and video, home computing, and web design and development.

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June 6, 2019 at 11:59 pm.

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To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on line at https://in.nau.edu/human-resources/ or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

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Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

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