Temporary Program Coordinator - Career and Employment Services

Job description

Job Title: Temporary Program Coordinator - Career and Employment Services
Location: Career and Employment Services
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 4893
Staff Posting Details

Appointment: Temporary, full-time position anticipated to last approximately 4 months through early fall 2019

Position Description:

As a member of the CES team, contribute to the development and implementation of highly effective, integrated career and employment services in support of the mission and goals of the university. Apply an in-depth understanding of wide-ranging and distinctive services and effectively manages relationships with internal and external constituents/strategic partners. Duties may include, but are not limited to: program coordination, relationship development, and service delivery. Oversee short-term projects and events. Collaborates to deliver continuously improving, high-quality services. Identify, interpret and report to the Employer Relations Manager non-routine or ongoing issues, trends, and opportunities to improve CES services. Align and realign assignments to meet strategic goals.


Program Coordination

Career Services and Employer Relations

  • Oversee event logistics as needed, including collaborating with CES Communications Coordinator to develop and implement a promotional and outreach plan. May design promotional materials.
  • Support the Employer Relations Manager with employer development and promotion activities.
  • Assist with job posting/mining activities to help identify exceptional, best-fit work and internship opportunities for Puget Sound students.
  • Assist with employer solicitation and engagement relating to part-time, full-time, summer, and internship opportunities that meet the varied needs, interests, and talents of Puget Sound students.
  • Research and draft web content and office publications as directed.
  • Coordinate event logistics for annual Take a Logger to Work job shadow program, ensuring all deadlines are met and participants have received relevant information. Tracks participation to capture data regarding growth of program.

Student Employment and Reception

  • Support reception services and appointment scheduling and provides back-up oversight to these services.
  • Ensure compliance with federal (including FERPA), state, and university policies and practices related to student employment matters (reference checks, employer verifications, employment forms).
  • Assist with questions regarding student payroll processes; on and off campus programs.
  • Supports collection and completion of form I-9, minor authorizations, and employment verifications as needed.

Service Delivery

  • Provide exceptional, individualized service on the full-range of CES services and resources to students, employer, alumni, and campus community members.
  • Maintain current knowledge of CES programs, operations, services, promotions, and communications.
  • Respond to inquiries from a wide range of internal and external sources, which may include phone, in person, and electronic.
  • Participate in CES events and activities.
  • May coordinate arrangements for CES programs, workshops, and events.

Other Duties

    Performs other duties or projects as needed or as assigned.

Supervisory Responsibilities

  • May oversee student staff members on specific tasks.


  • High school graduation or equivalent. Bachelor’s degree preferred.
  • Three years of job-related experience or job-related education preferred.
  • Experience related to student employment, human resources, career development, financial aid, or related field is highly desired.
  • Must demonstrate a strong customer service orientation and have the ability to organize, analyze, prioritize, and problem-solve within a fast-paced office environment with frequent interruptions.
  • Ability to respectfully work, communicate and provide leadership within a diverse campus community

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

This position is non-exempt from the provisions of the Fair Labor Standards Act.

This position is not eligible for benefits.

Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

  • Resume
  • Letter of Interest (optional)

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.

Diversity Statement:

  • We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
  • We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
  • We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/

The University of Puget Sound is an equal opportunity employer.

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Job No:
Posted: 5/24/2019
Application Due: 6/29/2019
Work Type: