#99685 Human Resources Generalist 2

La Jolla, CA
May 24, 2019
Institution Type
Four-Year Institution

UCSD Layoff from Career Appointment: Apply by 5/29/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 6/4/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Enrollment Management (EM) is a multi-unit department within the Division of Student Affairs, under the direction of the Associate Vice Chancellor. EM is comprised of multiple high-profile, core functional units including: the Office of Admissions, the Office of the Registrar, Financial Aid & Scholarships Office, Student Affairs Technology Services (SATS), Cal-SOAP, Creative & Analytical Services, and Parent & Family Programs; plus the Business Office. EM’s core functions oversee undergraduate admissions, continuing student enrollment management, and financial aid and scholarship management. The EM Business Office serves the entire department by providing professional and timely advice and services related to fiscal/financial management and planning, human resources management, facilities management, and safety/emergency preparedness.

The Human Resources Generalist 2 provides overall human resources administrative coordination to the Enrollment Management department consisting of 160 career FTEs in multiple bargaining units (CX and TX) and policy covered (99) staff, and over 120 student employees The Human Resources Generalist 2 serves as internal consultant to department directors, managers, supervisors and staff on a variety of complex and sensitive administrative and operational matters that have a significant impact on departments, cluster, and university as a whole.Under direction of the Business Officer, this position directs the day-to-day administration of human resource services for Enrollment Management.

Provides professional services and manages the implementation of policies, programs and procedures related to: staffing & recruitment; employee/labor relations; compensation & classification; leaves/FMLA, phased retirement, personnel/payroll & benefits; worker’s compensation; staff recognition & development & training; human resource information systems and records management. Applies professional human resources, organizational policies and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity.

Advises management and staff regarding employee relations issues and progressive discipline procedures. Formulates disciplinary strategies and carry out actions. Conducts preliminary investigations in preparation for contract negotiations. Supports department hiring supervisors on recruitment and selection activities. Consults with department directors, managers and supervisors in support of recruitment. Monitors all hiring requests, the implementation of recruitment plans, and selection processes to ensure equal opportunity and non-discriminating hiring practices.

Provides analytical support and participates in the development and implementation of programs and training opportunities aligned with departmental succession planning goals.Initiates compensation actions and develops recommendations ensuring salaries are in-line with internal pay practices, contract requirements, University policy and the external market. Provides analytical support and development, preparation and updating of job descriptions. Writes, reviews, analyzes, and recommends classification actions.

This position provides extensive analysis and recommendation, planning, creativity and problem-solving. This position routinely manages confidential and sensitive information, situations and incidents related to workplace actions and/or conflict, employee retention, discipline, termination, medical leaves, collective bargaining, grievance matters, and legal actions.

  • Available to work flexible hours, including evenings and weekends.

  • Please submit a cover letter for a complete application.

  • Experience managing a broad scope of complex personnel and related functions including recruitment selection, discipline, termination/layoff, employee relations, labor relations, performance appraisals, benefits administration, reclassifications, job description development, diversity, etc.

  • Strong analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills.

  • Knowledge of organizational policies and procedures and knowledge of functional area. Proven experience and success in interpreting, analyzing, advising on, and implementing policies, procedures, and regulations related to all facets of human resources administration.

  • Demonstrated knowledge of human resources policies and programs, and how they affect other organizational policies and procedures.

  • Ability to carry out departmental objectives, working with others at all levels of the organization to achieve goals. Ability to make independent decisions and assume responsibility to accomplish assignments as expeditiously and accurately as possible with minimal supervision.

  • Proven organizational and management skills. Ability to maintain professional demeanor/composure and communicate effectively under stress; ability to perform effectively under competing and/or conflicting demands on time and self in a busy environment.

  • Bachelor's Degree in human resources management or allied field/related area, and a minimum of two (2) years experience in all areas of human resources, personnel, and payroll, at a large university or similar size business or corporation; or a combination of equivalent experience/training.

  • Strong ability to handle difficult or volatile situations/individuals effectively. Portfolio of interpersonal skills with ability to interact with tact, diplomacy and sensitivity. Ability to maintain strict confidentiality and discretion in use and communication of information at all times.


  • Knowledge of University and department polices, procedures and regulations concerning student affairs, staff personnel, and payroll.

  • Knowledge of federal, state and university regulations, policies and procedures in areas staff and student personnel and employment.

  • Knowledge of UC policies, procedures, and practices governing use of state funds.

  • A background check is required.

  • Position is a mandated reporter under the Child Abuse and Neglect Reporting Act (CANRA).

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