#99683 Academic HR Analyst 2

La Jolla, CA
May 24, 2019
Institution Type
Four-Year Institution

UCSD Layoff from Career Appointment: Apply by 06/29/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/07/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Communication Department and the Urban Studies and Planning Program at UC San Diego (UCSD) merge administrative duties for two complex and growing academic units actively engaged in several undergraduate and graduate programs.

The Department of Communication began as a program of what is now Marshall College in the 1970's. It became the first Communication department at the University of California system in 1982, and is now among the best-known communication departments nationwide and worldwide. The Department is a unique academic community of scholars and media artists from disciplines across the Social Sciences, Humanities, and Arts, and famous for its cutting edge work in communication scholarship and practice, emphasizing research of broad intellectual and social significance, and have a strong focus on scholarship that deals with issues of democracy, diversity, justice and social change. The Undergraduate major in Communication is among the most popular at UCSD, the department's Ph.D. program, with about 50 current students, is known for the innovative scholars it produces.

The Urban Studies and Planning Program (USP) is an interdisciplinary social science undergraduate major that provides students with a variety of approaches and tools to understand development, character and culture of cities and communities. Also founded in the 1970's, USP is one of UCSD's leading interdisciplinary programs and widely acknowledged as one of the best of its kind in the nation, based on the caliber of its faculty and graduates as well as its comprehensive set of courses and rigorous requirements.

Applies professional UC Academic HR concepts, organization and/or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity. Under general supervision of the Business Officer (MSO), responsible for managing the Academic Personnel functions for the Department of Communication and the Urban Studies and Planning Program. Contribute to short term operations and long-range goals. Serve as principal advisor to department chair, program director, business officer and faculty on academic affairs.

Analyze and research policy, and provide advice, instruction, and policy interpretation to Chair, MSO, Faculty and Staff on issues involving academic recruitments, appointments, reviews, and academic affirmative action. Serve as liaison to Dean's office, SVCAA, and other administrative units for all academic issues. Coordinate departmental events to include: faculty recruitment (job talks), colloquium series, and related travel. Serve as key custodian and departmental contact for physical plant services.

  • Proven knowledge and experience in the analysis and interpretation of higher institution policies, practices, and procedures for academic personnel and their application to all academic titles.

  • Knowledge of university and campus academic personnel policies. Demonstrated ability to relate and apply these policies to the academic appointment and advancement process.

  • Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. Experience with and in depth knowledge of policies and procedures governing academic personnel and academic affirmative action.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

  • Demonstrated knowledge of human resources management systems and other related business software programs and systems.

  • Demonstrated knowledge of unit academic culture and educational goals of discipline(s) served.

  • Ability to collect and analyze data, interpret policies and procedures, and apply them to routine, as well as unique and complex situations. Ability to establish or recommend alternative solutions.

  • Ability to instruct faculty on various issues pertaining to personnel functions. Skill to develop innovative approaches, techniques, and procedures to provide more efficient and responsive services.

  • Excellent oral and written communication skills. Ability to communicate/persuade ideas and recommendations accurately and with diplomacy. Excellent interpersonal skills and ability to interact with a variety of diverse individuals.

  • Ability to write accurate and detailed correspondence, reports, and procedures. Skill in developing and maintaining accurate record management systems.

  • Strong analytical, problem-solving, mathematical and organizational skills. Demonstrated organization, problem solving, and communication skills.

  • Ability to exercise discretion and maintain a high level of confidentiality.

  • A background check is required.

The California Child Abuse and Neglect Reporting Act (“CANRA,” Penal Code sections 11164-11174.4) requires certain professionals, known as “mandated reporters”, to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a “mandated reporter”.

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