#99653 Human Resources & Fiscal Analyst

UCSD Layoff from Career Appointment: Apply by 04/29/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/06/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego’s Division of Social Sciences (DSS) includes a diverse group of outstanding departments, programs, centers and research units engaged in increasing opportunities for interdisciplinary study and research.

Comprised of ten academic departments and a wide range of interdisciplinary programs and research units, Social Sciences is the largest academic division at UCSD in terms of numbers of faculty and undergraduate students. More than 40 percent of all bachelor degrees awarded at UCSD are in the social sciences.

Four of the top ten majors, Psychology, Economics, Communication, Political Science are Social Science disciplines. Social Sciences is home to nationally and internationally recognized faculty, including three Nobel Laureates and four MacArthur "genius" Grant recipients. Virtually all of the division's programs rank in the top 20 nationally and many rank in the top 10.

Social Sciences has over 220 full-time faculty; 700 graduate students; and approximately one third of the campus' undergraduate majors (8,000) with a total annual course enrollment exceeding 82,000 students. In addition, there are more than 220 staff and 370 student employees housed in 11 buildings across the main campus. IT support for the Division is provided by the Social Sciences Computing Facility (SSCF), a consolidated group that offers a shared computing infrastructure and standard policies to all the departments.

Applies professional human resources, organization policies and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity. Provide financial and human resources administration in the Dean's Office, Division of Social Sciences and the Social Sciences Computing Facility (SSCF). Perform a wide variety of professional and administrative duties in support of the Dean's office. Using campus financial and HR tools, create, analyze and generate reports for Dean, Assistant Dean and Division Business Officer (DBO).

Prepare and review transactions. Advise management of any new or revised HR/Finance policies, and the implications of such on the Division of Social Sciences. Analyze, research and provide advice with interpretation to management and staff in the division, when necessary on issues involving performance appraisals, director appointments and service credit. Serve as primary contact for the division with regard to human resource administration: classifications; equity increases; recruitment; labor and employee relations. Provide short and long-term analysis, projections and solutions in financial, procedural, processes, and staffing areas for the Division and Dean’s Office.

Troubleshoot and resolve problems individually and colleagues for both faculty and students. Advise and consult with Social Sciences Computing Facility (SSCF) Director and manager regarding financial transactions for the facility. Responsible for special projects and reports for the Deans, Assistant Dean, and Business Officer. The incumbent makes a significant contribution to the Division of Social Sciences' general objectives such as: program planning; financial and human resources management. Incumbent must possess initiative, good judgment, discretion, organization skills, excellent oral and written communication skills, tact and flexibility.

QUALIFICATIONS
  • Knowledge and experience with human resources and financial policies and online systems, and how they affect other campus policies and procedures.

  • Demonstrated knowledge and experience with human resources management system (HRMS), and/or other related business software programs and systems.

  • Demonstrated experience and skill to interpret and apply complex rules and regulations.

  • Experience with and knowledge of finance, general accounting practices, business management, fund accounting, and audit trails. Strong, fiscal/accounting skills Familiarity with procedures in purchasing, reimbursements, operating ledgers, payroll and journal preparation.

  • Proven skills to analyze large quantities of data, extract pertinent information, compile financial models, analyze and present data effectively, and ability to prepare accurate financial and statistical reports in various formats.

  • Strong skills to analyze and prepare budgets, identify spending patterns, and communicate budget recommendations. Skill in reconciling account balances with ledger. Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.

  • Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Has working knowledge of other areas of HR.

  • Skill to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data concisely and effectively, and ability to prepare accurate financial reports in various formats.

  • Proven ability to forecast short term and long term needs and trends. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Skill and knowledge of University policies and procedures for position and FTE control.

  • Knowledge of organizational policies and procedures and knowledge of functional area. Strong problem solving skills. Ability to assess funding/staffing problems and skill to identify logical solutions.

  • Proficiency in using computer systems and software programs. Ability to design, develop, and implement databases. Ability to stay abreast of updates and revisions to systems and software and adapt to changes.

  • Skills to assess divisional needs by consulting with other campus departments. Ability to use creativity and organization skills to develop, implement and provide leadership for divisional staff training programs and advise divisional staff employees on organizational values.

  • Strong skills communicating clearly and effectively verbally and written and in integrating information in the completion of assignments. Excellent communication and interpersonal skills.

  • Skills to work independently, including exercising good judgment, initiative, organization, discretion, decision-making skills, tact and flexibility. Ability to be proactive in terms of assessing situations and tasks and recommending or taking action to simplify processes and/or resolve problems.

  • Ability to present ideas with tact, diplomacy, good judgment, and confidentiality to a broad spectrum, including high-level officers, faculty, staff and students within multiple departments in the division.

SPECIAL CONDITIONS
  • A background check is required.

Duties may require direct contact and/or supervision of children (defined as individual under the age of 18) completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

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