Frosh 101 Program Coordinator

Job description

Frosh 101 Program Coordinator

Stanford University

Job Number:

Job Title: Student Services Specialist

Working Title: Frosh 101 Program Coordinator

Job Code: 7500

Job Grade: E

FTE: 100%

Exemption Status: Non-exempt, Fixed-Term (August 12, 2019 - August 2020). Possible renewal for an additional year.

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.

VPUE is seeking a Program Coordinator for Frosh 101 to provide administrative and operational support to faculty, staff, and students involved in a newly created program (Frosh 101) within the Office of the Vice Provost for Undergraduate Education (VPUE). This person will resolve routine issues of limited scope within the Frosh 101 program using general guidelines and standards or precedents as reference.

The Frosh 101 program reflects the University's commitment to ensure that all undergraduates receive the support they require to thrive emotionally, socially, and intellectually, to build a healthy and respectful student culture, and to create an inclusive community. Frosh 101 is a program currently housed in the Vice Provost Office within VPUE. This program is designed to help first-year students (Frosh & Transfer) transition to college. To learn more about the goals of our program please visit:

First preference will be given to recent Stanford graduates with an understanding of the Stanford student culture and values, who is excited to make positive contributions to the student experience at Stanford, especially for first-year students.

Your responsibilities will include:

  • Collaborate with the Frosh 101 director and program manager to develop, implement, and improve Frosh 101 curriculum and leader training model based on student and staff feedback.

  • Work with students and staff to problem-solve course related issues, and refer students and staff to campus resources/community agencies when appropriate.

  • Create and update content for the Frosh 101 website and social media accounts.

  • Develop surveys and evaluation tools to gather program data, and create reports on Excel to analyze the data.

  • Coordinate space, snacks, supplies and other program logistics for Frosh 101 sections.

  • Manage Frosh 101 leader mailing lists and e-mail address and respond to routine inquiries.

  • Manage and monitor administration of financial tasks (e.g. processing PCard transactions and reimbursements) using Oracle and create financial reports to ensure adherence to the budget.

  • Organize online Excel file system to improve efficiency.Help recruit, train and supervise student staff workers.

  • Provide support & mentorship to student leaders as they manage their own demands.

* - Other job duties may also be assigned.

To be successful in this position:

  • Associates degree and one year of relevant experience, or combination of education and relevant experience.

  • Strong written and verbal communication skills.

  • Basic computer skills, including experience with Microsoft Office Suite. Experience creating excel reports and knowledge of design software and web-based applications highly desired.

  • Customer service skills and interpersonal skills.

  • Basic office administration skills.

  • Ability to learn compliance with legal, financial, and university policies and external regulations.

  • Strong organizational skills and attention to detail.

  • Ability to work collaboratively as a team member.

  • Ability to be sensitive and discreet in dealing with confidential matters and materials.

  • This position may occasionally require weekend or evening work for events.

In addition, preferred requirements include:

  • Strongest preference will be provided to applicants with an undergraduate degree from Stanford and/or familiarity with Stanford's baccalaureate's curriculum, with an eye to enhancing current programs on Stanford's campus.

  • Experience with social media tools and strategies strongly preferred.

  • Experience with event logistics, and implementation preferred.

  • Ability to prioritize and multi-task while maintaining a flexible attitude preferred.

*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

About the Office of the Vice Provost for Undergraduate Education (VPUE)

For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one's research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities and fully realizing a liberal education at Stanford.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

  • Discovery and fun. Stroll through historic sculptures, trails, and museums.

  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

If you're ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background and experience navigating college and helping other do the same.

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Additional Information
  • Schedule: Full-time
  • Job Code: 7500
  • Employee Status: Fixed-Term
  • Grade: E
  • Requisition ID: 83124


Location: Vice Provost for Undergrad Education, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 5/24/2019
Application Due: 7/24/2019
Work Type: