Executive Assistant to the President

Job description

Posting Details

Posting Details

Job Title Executive Assistant to the President Location Alpine Department Office of the President Job No. Posting Date 05/16/2019 End Date Until Filled Yes Appointment Date Salary $34,156 Required

Bachelor’s Degree. Four years of related office experience or training. Excellent verbal, written, and communication skills are required; i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations. Exceptional command of grammar, punctuation, spelling and correct usage of the English language is required. Attention to detail is required. Computer literacy is required and includes keyboarding ability and proficiency with word processing, spreadsheets, and presentation software. Excellent organizational skills are required. Must be able to work independently, use initiative, and make substantive decisions quickly. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Preferred

Bachelor’s Degree and experience managing office operations. Four years of related experience, with part at SRSU or other university. Bilingual English/Spanish fluency is preferred.

Primary Responsibilities

Essential Duties and Responsibilities
•Facilitates the efficient utilization of the President’s time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions with individuals and groups.
•Promotes a positive image of the University by greeting and receiving visitors to the President’s office.
•Serves as a liaison between the President and other University administrators, members of the Texas State University System, public and private officials, various boards, faculty, staff, students, and the various publics served by the University.
•Safeguards the confidentiality of University administration by exercising discretion in communicating information to various publics served by the University.
•Serves as the Public Information Coordinator for the university and attends annual trainings to stay current with open government laws.
•Coordinates the flow of incoming communications and outgoing communications.
•Serves as event coordinator or assists in planning various functions for the President’s Office.
•Facilitates efficient and cost-effective official travel for the President and other official visitors.
•Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats.
•Oversees the storage and organization of materials, products, and equipment of the office in assigned storage facilities.
•Assists with development and management of the budgets under control of the President’s Office by maintaining financial records.
•Performs records management of a complex filing system by overseeing the filing system.
•Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
•Remains competent and current through self-directed professional development.
•Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned.
Supervision

Reports to the President.
Supervises student and other classified employees.

Responsible for personal safety and safety of others. Must exercise due caution and practice safe work habits; must actively participate in safety training program. Position is Security Sensitive

Other Information

Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

About SRSU

Sul Ross State University, located in Alpine, Texas, is a member of the Texas State University System. It is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate, bachelor’s and master’s degrees, and has an enrollment of approximately 2,000 students on campus in Alpine.

At an elevation of 4,480 feet in the scenic Davis Mountains of West Texas, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountain State Park, Fort Davis National Historic Site, Big Bend National Park and Guadalupe National Park are all within one to three hours’ driving distance from Alpine.

See http://www.sulross.edu

Instructions to applicants

How to Apply Submit letter of interest, resume, contact information for three references and completed Sul Ross application

Applicant Documents Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts
Optional Documents
    Supplemental Questions

    Required fields are indicated with an asterisk (*).

     

     

     

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    Job No:
    Posted: 5/24/2019
    Application Due: 7/23/2019
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