Student Programs & Activities Coordinator

Job description

Posting Details

Position Information

Job TitleStudent Programs & Activities CoordinatorPosition Number997835DepartmentMulticultural and Student Activities ProgramsSalary$34,625Job Summary/Description

The Multicultural & Student Activities Programs center seeks a student-centered, team-orientated individual to play a vital role in a center with a strong emphasis on student involvement and inclusion.
Under general supervision, the Student Program & Activities Coordinator reports to the Multicultural & Student Activities Programs Director, plans and implements activities and services designed to promote the development and welfare of students keeping with the student development goals of the department and the university. Implements short-term and long-range plans for fraternity and sorority affairs; sets department goals and priorities; coordinates assessment and evaluation efforts; and enacts strategies to achieve priorities of the department, division, and university. Communicates the mission and vision of the department to the fraternity/sorority and university communities, parents, alumni, fraternity and sorority national headquarters staff, and the higher education profession
Greek Life programs provide a unique university experience and leadership development. The position implements innovative activities including, but not limited to, recruitment, Greek Week and Awards, Homecoming, Greek Life Educational Series, Christmas with the Greeks, and other events.
The effect of these programs directly impacts the student’s campus experience, leadership development, and academic persistence.

Typical Duties/Job Duties

1. Greek Life Leadership, Mentorship and Advising Support
2. Implementation of Student-Centered Activities and Programs
3. Homecoming Facilitation
4. Provide Supervision of Student Staff & Student Leadership Development
5. MSAP Coordination

1. Greek Life Leadership, Mentorship and Advising Support
Assists Director in developing resources and oversees the planning, implementation, and evaluation of Greek Life activities for students in Greek social organizations. Provides oversight for leadership development, chapter and council advising, policy development, advisor support, budget management, and administration of the sorority and fraternity community. Facilitates educational and programmatic initiatives and support the advisement of the Interfraternity, Panhellenic, and Cultural Greek councils to promote health and safety; Cultivates a learning-centered environment that fosters diversity and inclusion through individual, organizational, and community experiences; Partners with faculty and administrative leaders across the institution in supporting university initiatives designed to enhance engaged learning experiences; Strengthens social climate and out-of-class engagement; Transforms the residential campus experience to integrate the residential, academic, and social aspects of campus life; and Provides leadership, mentorship, and supervision to high-performing and cohesive committees.
Submits data for inclusion in monthly planning and effectiveness reports to Director; Prepares and tracks budget expenses and income for Greek Life; Assists in the negotiation and preparation of contracts and purchase requests; Communicates in a professional service-oriented manner with students, staff, faculty, visitors, and others in the course of performing work or coordinating tasks
2. Implementation of Student-Centered Activities and Programs
This position designs student-centered programs with strong cross-departmental collaborations on campus. Works with Director to facilitate the planning, implementation, and evaluation of a variety of programs, including but not limited to, International Men’s Day and Women’s History Month Celebrations. Leads Midterm Activities, Halloween Social, Anti-Hazing Educational Activity, Christmas with the Greeks, Title IX and Ram Pantry support programs, among other activities.
Assists with departmental strategic planning and vision development and works with the fraternity and sorority community through hands-on advising, innovative and creative programming, and educational initiatives critical to the success of the community.
Submits data for inclusion in monthly planning and effectiveness reports to Director; Prepares and tracks budget expenses and income for Transition Programs; Assists in the negotiation and preparation of contracts and purchase requests.
3. Homecoming Facilitation
Works with Director to coordinates the planning, implementation, and evaluation of programs of the student Homecoming Committee; Serves as a resource to students, staff, and advisors involved in Greek Life and Homecoming activities.
Submits data for inclusion in monthly planning and effectiveness reports to Director; Prepares and tracks budget expenses and income for Homecoming; Assists in the negotiation and preparation of contracts and purchase requests.
4. Provides Supervision of Student Staff & Student Leadership Development
Participates in the interviewing and selection, training, supervising, and evaluating of student staff; Plans, prioritizes, organizes, and assigns work to student staff to ensure prompt completion of tasks and functions; Approves student staff work schedules and leave requests.
Designs and implements various student success workshops and seminars; Provides student education and leadership.
5. MSAP Support
Serves as an active, contributing member in all the Multicultural & Student Activities Programs and activities as necessary.
Assists in the preparation and distribution of informational materials regarding the Multicultural & Student Activity Programs events and schedules; Works with a variety of student organizations; Provides information and assistance on the administration of events and activities.
Communicates in a professional, service-oriented manner with faculty, staff, students, visitors, and others in the course of performing work or coordinating tasks; Drafts and prepares internal memos and routine correspondence; Utilizes e-mail and scheduling software to communicate with faculty and staff; Reviews incoming programming materials
6. Professional Development & Campus Involvement
Attend training, conferences, professional development seminars, and other meetings as needed; Maintains current knowledge of industry through readings and Internet utilization; Serves in a variety of campus and community committees/meetings that benefit ASU students.
7. Performs other duties as assigned.

Knowledge, Skills and Abilities

Ability to training and evaluation of student paraprofessional and graduate level staff.
Ability to make confident decisions in a student-focused, change-oriented, fast-paced environment. Understanding and support for culturally-based Greek organizations within fraternity and sorority affairs.
Skilled in project management, including the ability to manage multiple tasks; adhere to strict timelines, and propose and implement effective solutions to roadblocks and problems. Demonstrated management experience with budget oversight, personnel supervision, and program development.
Skilled in planning including designing, marketing, implementing, and assessing the impact.
Ability to build cooperative working relationships with a wide range of faculty and staff.
Ability to work successfully in an environment with constant noise or sounds.
Ability to demonstrate willingness and commitment to working with students of diverse backgrounds.
Skilled in the development and implementation of new programmatic initiatives in conjunction with other areas on campus.
Knowledge of organizational and management skills including budget management, planning, evaluation and assessment, marketing, and problem-solving. Documented change management experience with a strong record of assessment and strategic planning leading to continuous program and outcomes improvement.
Ability to demonstrate an understanding of issues of diversity and inclusion; demonstrate leadership and effectiveness in promoting respect and appreciation for diversity and inclusion among students.
Knowledge in best practices for NPC/IFC/NPHC/NALFO/AFA.
Ability to prioritize work appropriately and adapt quickly to changing priorities as well as work independently on multiple tasks and deal effectively with conflicting priorities.
Ability to read, write, and speak in English; persuasive writing, editing, and proofreading experience; ability to perform mathematical calculations; ability to organize and complete detailed tasks accurately and timely; ability to perform work requiring technical and analytical skills; ability to organize work-flow and coordinate multiple details, projects, and priorities.
Skilled in public contact and relations. Excellent interpersonal, diplomatic, and communication skills necessary to develop successful working; relationships with diverse members of the University community and external constituents.

Minimum Qualifications

Bachelors in related area required.

Minimum of two years successful professional or graduate student level experience with event/activities planning, programming, advising, or other university programs.
Previous experience in developing and implementing programs for student leadership development and involvement.
Must be able to work a flexible schedule, including periodic nights and weekends. Travel to conferences, workshops, and other meetings is required. Valid Texas Driver’s License and a driving record acceptable to the University’s insurance company are required.

Preferred Qualifications

A Master degree in Higher Education Leadership or experience with fraternity and sorority affairs is preferred.

Physical RequirementsEEO Statement

Angelo State University is an equal opportunity employer and is committed to promoting and ensuring equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at (325) 942-2168 or email us at [email protected].

Posting Detail Information

Posting NumberS213POpen Date05/22/2019Close DateDesired Start DateReview Start DateOpen Until FilledYesSpecial Instructions to ApplicantsRequired Number of ReferencesSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you have a bachelor's degree?
    • Yes
    • No
  2. Please describe in detail how your background and experience would be applicable for this position in a College/University setting

    (Open Ended Question)

  3. * Please describe the attributes that will make you a strong candidate for this position

    (Open Ended Question)

  4. Please describe any previous experience you have working in a customer service environment

    (Open Ended Question)

  5. * What is your Philosophy for serving students?

    (Open Ended Question)

  6. Are you available to work weekends?
    • Yes
    • No
  7. Are you available to work in the evening (6 pm to 10 pm)?
    • Yes
    • No
  8. How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  9. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  10. * If you have not had higher ed experience, please explain your interest in working in this environment.

    (Open Ended Question)

Documents Needed To ApplyRequired Documents
  1. Cover Letter
  2. Curriculum Vitae
  3. List of References
Optional Documents
  1. Other




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Job No:
Posted: 5/24/2019
Application Due: 7/23/2019
Work Type: