Administration and Finance Manager

Job description

Administration and Finance Manager

Stanford University

Job Number:

Administration and Finance Manager

Job Classification Title: Administrative Services Administrator 1
JCC: 4121
Grade: H
Exempt, 60% FTE (24 hours/week)
Fixed term position starting in May 2019 and ending Nov 30, 2019.

The Center for Comparative Studies in Race and Ethnicity seeks an experienced, motivated, and team-oriented individual to jointly lead day-to-day operations at the Center. This role is primarily focused on managing administration and finance, which will include budget planning, appointing academic staff, HR processes and building management. Reporting to the Faculty Director, and often collaborating with the Executive Director, this is a key support position for the Center. The successful candidate requires facility in working within and across its multiple components and works closely with faculty and staff across CCSRE. The successful candidate will have demonstrated ability to foster a congenial and productive team environment and have the relevant skills to onboard quickly in this key position.
Candidates must submit a cover letter and resume, in addition to the online application, to be considered for this opening. The position is benefits eligible and there is some flexibility in determining the schedule.
The Center for Comparative Studies in Race & Ethnicity (CCSRE) is Stanford's interdisciplinary hub for teaching and research on race and ethnicity to advance racial justice. CCSRE houses an undergraduate program, Research Institute, and a dynamic set of community programs. Across its courses, programs, and events, CCSRE supports students and faculty dedicated to studying race and ethnicity. CCSRE students and scholars approach questions of difference, inequality, and inclusion from dynamic interdisciplinary, comparative, and multiracial/multiethnic perspectives across a range of subjects from the arts and humanities to medicine, law, technology, economics and more.

  • Independently implement, administer and evaluate day-to-day activities of the unit by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the Center.
    o Manages all human resources activities, including the hiring process for non-academic and academic staff and oversees all aspects of the Center's HR transactions.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the Center.
  • Analyze and interpret policies; develop, revise and implement procedures for the Center.
    o Ensures compliance with all school and university policies and procedures related to operations, personnel, events, and program management.
  • Represent CCSRE as the key contact and subject matter expert within the Center. Commit resources and provide information and/or training. May also represent the Center to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • Develop budgets, monitor and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
    o In particular, working from a draft outline and with support from the H&S Dean's Office, this position will complete FY2019-20 budget planning and the FY2018-19 Year-End Close.
    o Completes all financial approvals, identifies potential budgetary problems, and recommends appropriate courses of action to Center Directors.
  • Direct staff to perform various tasks and assignments.
    o This position supervises the Center's Finance and Administrative Associate, and a varying number of student workers.

    * - Other duties may also be assigned Qualifications
  • Education & Experience:
    o Associate degree and three years of relevant experience or combination of education and relevant experience.
  • Knowledge, Skills and Abilities:
    o Demonstrated ability to prioritize own work and multitask.
    o Demonstrated excellent organizational skills.
    o Demonstrated ability to take initiative and ownership of projects.
    o Ability to communicate effectively both orally and in writing.
    o Ability to routinely and independently exercise sound judgment in making decisions.
    o Demonstrated experience working independently and as part of a team.
    o Relevant subject matter knowledge.
    o Ability to direct the work of others.

  • Familiarity with Oracle Financial Reports, PeopleSoft, Microsoft Office and Google Drive strongly preferred.
  • Experience with the following tools will be helpful, but is not required: Google Forms, Paperless Post, Stanford Forms, Constant Contact, Stanford ELS and BGM Work Requests, SPARC, FFIT.
  • Interest in race and ethnicity studies, or related social justice fields, is a benefit.
    * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Why Stanford is for You
    Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
    Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
    Additional Information
    • Schedule: Full-time
    • Job Code: 4121
    • Employee Status: Fixed-Term
    • Grade: H
    • Requisition ID: 83081


    Location: School of Humanities and Sciences, Stanford, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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    Job No:
    Posted: 5/23/2019
    Application Due: 6/3/2019
    Work Type: