Library Specialist

Stanford University

Job Number: 83077

One year fixed-term

A cover letter and resume are required for full consideration.

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Library Specialist for the Hoover Institution Library & Archives. Ability to read and write Japanese at an advanced level required. The full-time position is for a one year fixed-term.

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

JOB PURPOSE:

The Library Specialist may be assigned several duties within one or more functional areas of a library. Performs tasks under general supervision, exercising some initiative. May supervise hourly employees and oversee the day-to-day operations of a branch library or library. Assist with the Japanese language of collections and report to the curator.

CORE DUTIES:

• Provide basic reference assistance
• Perform routine circulation functions
• Perform routine catalog maintenance, receiving and/or copy cataloging
• Compile basic container lists or indexes of archival materials
• Collect and maintain archives statistics; may produce reports for management
• May be responsible for opening and closing activities

ADDITIONAL CORE DUTIES*:

• Perform a wide range of activities, including creation of simple metadata elements, throughout a variety of reformatting workflows for archival materials
• Translate from Japanese to English and from English to Japanese

* Other duties may also be assigned.
MINIMUM REQUIREMENTS:

Education & Experience:

Two-year college degree plus one or more years of experience in an academic library, or equivalent combination of education and relevant experience. Bachelor's degree in Japanese related field preferred (e.g. Japanese, Asian Studies, History, Political Science, Library Studies, with course work or concentration in Japanese language, culture, and/or history).

Knowledge, Skills, and Abilities:

• Demonstrated interpersonal and organizational skills
• Ability to understand and communicate library policy
• Ability to apply judgment in choosing procedures and evaluating alternatives
• Ability to learn library operational skills
• Basic knowledge of computer and photocopy/scanning equipment technology
• Ability to use appropriate software for reproduction of primary source materials
• Ability to read and write Japanese at an advanced level required

Desired/Preferred Knowledge, Skills, and Abilities:

• Ability to compile detailed finding aids to archival collections.
• Ability to communicate effectively in English, both orally and in writing
• Experience using or ability to learn one or more library automated systems, proficiency in using SirsiDynix's Symphony preferred.
• Strong analytic and problem solving skills.
• Ability to work effectively in a dynamic, production-oriented environment and the ability to adapt quickly and work under pressure to meet deadlines and production goals.

Certifications and Licenses:

• None

PHYSICAL REQUIREMENTS*:

• Constantly sit, perform desk-based computer tasks.
• Work with books and in places that may be dusty.
• Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
• Rarely use a telephone, operate hand controls.
• Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


WORKING CONDITIONS:

• May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


Additional Information

• Schedule: Full-time
• Job Code: 1732
• Employee Status: Fixed-Term
• Grade: D
• Department URL: http://www.hoover.org
• Requisition ID: 83077

Job:

Location: Hoover Institution, Stanford, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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