Job location: Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-05-22
Req: JR05108
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department10403 Hum Coll Div

About the UnitStudents at Chicago pursue creative writing within the larger context of academic study. While the purpose of the program is, above all, to give students a rigorous background in the fundamentals of creative work by providing them with the opportunity to study with established poets and prose writers, it differs from the professional, free-standing creative writing programs at other universities in seeing itself as an integral part of the university’s intellectual life, and most particularly in providing opportunities for interdisciplinary work. The University of Chicago offers three degree program options in creative writing: an undergraduate major, a joint minor in English & Creative Writing, and a track through the Master of Arts Program in the Humanities (MAPH). The Program is part of the Department of English Language & Literature but administers its degree programs, budgets, and events programming separately. The program is led by a faculty Director, who is a professor in the Department of English, and funded by the College and the Division of the Humanities. Faculty teach in three core genres: fiction, nonfiction, and poetry; the Program also offers courses in literary translation. Program staff and the faculty Director also administer the Program in Poetry and Poetics, which brings together faculty and graduate students working on poetry and poetics across departments for a set of events series and associated courses.

Job FamilyAdministration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job LevelProgram Administration

Manages the daily operations of an established program, primarily in the areas of financial, events, and support services management. Programs may be academic or non-academic in nature. Ensures stability and growth of program by focusing on accomplishment of strategic objectives of program.

P1: Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others.

Role ImpactIndividual Contributor

ResponsibilitiesThe job performs routine assignments related to academic, research, clinical or administrative programs.

1) Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries., 2) Plans and conducts quality assurance reviews and recommends changes as appropriate., 3) Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations., 4) Interacts with faculty, researchers and staff for committee work or information., 5) Performs other related work as needed.

Unit-specific Responsibilities
1)    Provides administrative support for the Program Director, DUS, and Program Manager;
2)    Initiates and supports outreach efforts to undergraduates in an effort to sustain the number of majors and minors for the Program;
3)    Serves as a resource to undergraduates and MAPH students with respect to program requirements, study abroad opportunities, honors requirements, etc.;
4)    Serves as a liaison between undergraduates, director of undergraduate studies (DUS), college advisors, and the Study Abroad office;
5)    Serves as a liaison between MAPH students in the Creative Writing Option, Creative Writing faculty, and the MAPH Office;
6)    Receives and sorts online applications for CRWR courses; oversees instructor roster management during acceptance and waitlist period. Reviews final rosters to ensure student requirements are covered.
7)    Track data related to course application numbers, waitlists, and final enrollment numbers. Assist Program Manager in preparing related reports;
8)    Work with program manager to revise and refine course application procedures and supporting documentation and guides for instructors;
9)    Maintains administrative records concerning undergraduate and MAPH enrollment and ensures completion of program requirements; produces reports and data analysis as requested;
10)    Establishes course schedule including avoiding course conflicts in collaboration with DUS, Department of English staff, MAPH staff, Program Manager and Director, proofreads college course listings, updates college catalog;
11)    In collaboration with faculty career liaison, creates and organizes events and programming for alumni – and career-related programs;
12)    Collaborates in the (re)design and update of Department’s website, including writing new content.
13)    Engages in outreach to undergraduate and MAPH alumni;
14)    Provide support in research around the development of a proprietary graduate and/or fellowship program and related reports/presentations;
15)    Provides support to the Program Manager during exceptional periods, and/or to the Communications & Events Coordinator;
16)    Manage schedule for two proprietary classrooms;
17)    Assists in overseeing the work of the student assistant as needed.

Unit-preferred Competencies
1)    Advanced literary and numeracy
2)    Being an advocate for students and having excellent judgment to know when to escalate student concerns
3)    Data analysis, scheduling
4)    Interpersonal communication
5)    Project management
6)    Flexibility
7)    Being a member of a team while simultaneously working independently and responsibly.
8)    Prioritization and managing competing goals effectively
9)    Keeping oneself current with best business practices and keeping business systems up-to-date
 

Education, Experience, and CertificationsMinimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Preferred Qualifications
Education
1)    Bachelor’s degree 

Experience
1)    Minimum of two (2) years general relevant office experience 
2)    Experience using the internet and MS products, e.g., Word, Excel 
3)    Experience advising students 
4)    Experience working in support of student services 
5)    Experience working in or attending a University program 
6)    Experience working with academics 

Technical Knowledge, Skills or Certifications
1)    Word, Excel
2)    Database knowledge
3)    Familiarity with graphic design programs 

Required Documents
1)    Resume
2)    Letter of Interest in the Position
3)    List of references
4)    Please attach a response to the following:  Supplementary question: Please briefly describe a project you have managed. What went well, and what would you do differently in the future?

NOTE:  When applying, all Required Documents MUST be uploaded under the Resume/CV section of the application.
 

FLSA StatusExempt

Pay FrequencyMonthly

Pay GradeDepends on Qualifications

Scheduled Weekly Hours37.5

Benefits EligibleYes

Drug Test RequiredNo

Health Screen RequiredNo

Motor Vehicle Record Inquiry RequiredNo

Posting Date2019-05-22-07:00

Remove from Posting On or Before2019-11-22-08:00

Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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