Professional Assistant I (PAI) - Office of Academic Affairs

Job description


Professional Assistant I (PAI) – Office of Academic Affairs

Announcement is hereby made for a full-time (12-month), tenure-track position as a Professional Assistant I (PAI) in the College’s  Office of Academic Affairs, beginning in the fall 2019 semester and located on the Ammerman Campus in Selden. Suffolk County Community College is an open admissions institution committed to serving a diverse student population in a variety of degree and career programs.

This is a Unit III position covered under the Faculty Association of Suffolk County Community College collective bargaining agreement with the College.

Job Description:

The Professional Assistant I (PAI) reports to the Assistant Dean for Curriculum Development and provides support for all matters related to the development, revision, implementation, maintenance and compliance for all College curriculum.  Position responsibilities include, but are not limited to the following:

  • Develops and maintains a curriculum database for all Suffolk County Community College degree and certificate programs.  This includes tracking all course and program revisions in compliance with the New York State Education Department (NYSED) and State University of New York (SUNY) regulations on cumulative change.
  • Maintains and updates all programmatic CIP codes, HEGIS codes, SUNY APES codes and NYSED codes to ensure proper reporting and compliance.
  • Ensures the accuracy of SUNY APES and the Inventory of Registered Programs for NYSED.
  • Oversees the development and renewal of articulation agreements and memoranda of understanding with four-year college partners.
  • Maintains a current list of articulation agreements and updates.
  • Maintains the articulation agreement webpage.
  • Reviews articulations to ensure compliance with SUNY and NYSED requirements.
  • Maintains course information including description, attributes, codes, and learning outcomes in Banner.
  • Develops and maintains Academic Affairs curriculum and policy webpages and updates revisions to curricula and courses through OmniUpdate.
  • Supports development and maintenance of the online catalog through OmniUpdate.
  • Completes formatting and review of Curriculum Development for Academic Affairs matters including, but not limited to, program review and curriculum proposals.
  • Communicates all course and curricular revisions on a regular basis to various constituencies of the college community including faculty, counselors and students.  This will require the development and maintenance of a curricular “brief” or newsletter that reflects the curricular.
  • Maintains and communicates all policy and procedural changes from Academic Standards that are approved by the President.
  • Submits courses for the SUNY General Education Portal.
  • Coordinates external reviews for all academic program reviews.
  • Serves as a member of the Applied Learning Committee and the Catalog Committee.
  • Conducts annual credit and contact hour audit.  This review of course credit and contact hours is a necessary part of the Middle States verification of compliance and is a best practice in the area of curriculum maintenance.
  • Conducts annual syllabus audit.
  • Completes other duties as assigned.

    Minimum Qualifications:

    A minimum of a Bachelor’s degree. A minimum of two years of experience in higher education; at least one year of experience within academic affairs is required.  Knowledge of the curriculum development process and familiarity with Middle States Commission on Higher Education and SUNY compliance and regulations are required.  Community college experience is preferred.  Excellent oral and written communication skills and organizational skills.  Experience using Microsoft Word, Excel, Banner Enterprise Resource Planning Software, and the OmniUpdate content management system.

    Step 1

    Click on the following link:

    Step 2

    Select position #19-38 and read the description.

    Step 3

    Click Apply Online to submit resume and cover letter.

    The New York State Retirement and Social Security Law requires retirees of a public pension plan within the State or City of New York to disclose prior public employment and pension plan history for the purpose of establishing a retiree’s eligibility for employment.





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Job No: 19-38
Posted: 5/23/2019
Application Due: 7/22/2019
Work Type: