MEDICAL OFFICE MANAGER

Location
Rio Grande Valley
Posted
May 23, 2019
Institution Type
Four-Year Institution
Posting Details

Position Information

Posting Number SRGV3805 Working Title MEDICAL OFFICE MANAGER Number of Vacancies 2 Location Rio Grande Valley Department School of Medicine / Clinical Affairs FTE 1.0 FLSA Exempt Scope of Job

Responsible for managing, planning and coordinating all of the assigned clinic administrative and operational functions associated with School of Medicine clinical practice at multiple sites. Responsible for day to day clinical, administrative and financial operations. Oversees operational quality, patient satisfaction, patient relations, personnel management, and inventory control for all current and future sites.

Description of Duties

•Coordinates clinic operations and activities to ensure efficiency and quality service is delivered within all sections of the clinic; ensuring compliance with regulations and standards with day to day managing, planning and coordination at all sites.
•Manages non-clinical personnel. Objectively evaluates/documents performance of personnel and takes corrective action as appropriate.
•Works with administration to develop/modify/supply, personnel, capital equipment, and special program budgets.
•Monitors revenue and expense budgets on an on-going basis and takes appropriate action to ensure practice is within budget guidelines.
•Ensures appropriate information is gathered and transmitted in support of billing functions and assists with annual budget preparation.
•Serves as point of contact for patient and external customer complaints. Reconciles and investigates all complaints relating to practice operations.
•Manages office supplies and ensures the ordering of needed supplies to maintain inventory.
•Maintains documentation as required by regulatory agencies, policies, and procedures.
•Acts as member of the Business Development team to expand clinical sites for the School of Medicine and participates in all business development for clinical sites for the School of Medicine
•Coordinates maintenance and repairs of clinic area, equipment, and instruments.
•Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree in Business or Healthcare Administration or related field from an accredited university.

Preferred Education

Master of Business Administration or Master of Health Administration.

Licenses/Certifications

None.

Required Experience

Four (4) years of experience in healthcare administration or closely related field.

Preferred Experience

Experience in financial and business development

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.

Other

Exceptional planning and organizational skills. Effective management and supervisory skills. Excellent communication and collaboration skills. Acumen for business development.

Physical Capabilities

N/A

Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 03/11/2019 Grant Funded Position No If Yes, Provide Grant Expiration Date Posting Detail Information

EEO Statement

UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth
*Gender
*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected]

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Quick Link http://careers.utrgv.edu/postings/20611 Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current UTRGV employee?
    • Yes
    • No
  2. * Are you now, or previously, employed by The University of Texas System or any of its institutions?
    • Yes - I currently am employed by the UT System or its institutions
    • Yes - I have previously been employed by the UT System or its institutions
    • No - I have never been employed by the UT System or its institutions
  3. * Please select your highest level of completed education.
    • 6th grade education
    • 10th grade education
    • High School Diploma or GED
    • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
    • Bachelors Degree from an accredited university
    • Masters Degree from an accredited university
    • Ph. D. or other terminal degree from an accredited university
    • None of the above
  4. * Please provide the field of study for your education:

    (Open Ended Question)

  5. * Please indicate the number of years of full time work experience you have directly related to the position in which you are applying for:
    • Less than 1 year
    • 1 year
    • 2 years
    • 3 years
    • 4 years
    • 5 years
    • 6 years
    • 7 years
    • 8 years
    • 9 years
    • 10 years
    • Over 10 years
  6. * Do you meet the minimum requirements for this position?
    • Yes
    • No
Applicant Documents Required Documents
  1. Resume
  2. Unofficial Transcripts
Optional Documents
  1. Cover Letter/Letter of Application
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3
  5. Certifications and Licenses
  6. Training Certificates
  7. Other Document
  8. List of 3 References
  9. Unofficial Transcripts 2
  10. Unofficial Transcripts 3
  11. Letter of Interest
  12. Unofficial Graduate Transcripts
  13. Additional Document