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Accounting Assistant

Employer
DePaul University
Location
Chicago, IL

Job Details


DePaul University

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.


Job Title Accounting Assistant
Job ID 3575
Location Loop Campus
Full/Part Time Full-Time
Regular/Temporary Regular

Multicultural Statement

At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.

General Summary

Under supervision, assists accountants and senior accountants in processing financial and operational transactions. Reports and enters journal and budget entries, processes position management transactions, and assists with reconciliations and monitoring the operational performance of assigned areas. Helps explore opportunities to optimize business performance and implement or modify processes.

Processes accounting transactions and performs reconciliations in support of month and year end close procedures. Working closely with Financial Services staff and college and division staff, this position will assist with preparing annual budgets and processing ongoing budget maintenance and position management transactions. This position will work closely with other Financial Affairs staff.

Responsibilities & Duties

  • Accounting, audit, and compliance support:
    • Process accounting transactions and participate in month and year end close procedures and reconciliations.
    • Assist with coordinating internal and external audit requests and Quality Assurance and Sarbanes Oxley reviews.
  • HR position data and payment requests:
    • Support processes related to personnel management, including processing data entry of position change requests, transfers and terminations, and approved one-time payment requests.
  • Procurement and payment of goods and services:
    • Process purchase order and payment requests.
    • Enter pro-card transactions and employee reimbursements and ensure proper documentation and approvals meet internal policy and compliance requirements.
  • Budget processing and maintenance:
    • Input data for annual budget planning purposes and process ongoing budget maintenance adjustments.
  • Financial reporting and analysis:
    • Assist with running various financial reports to aid in financial analysis efforts.
  • Perform other duties as assigned.


Education & Experience

  • Bachelor degree.


Preferred Requirements

  • Accounting or finance degree.
  • Minimum 1-2 years of experience in Accounting, Audit, or Finance.
  • PeopleSoft General Ledger or other ERP Ledger experience.


Financial Responsibilities

  • Dollar Amount.
    • The Accounting Clerk is responsible for participating in processes and transactions for college and division operating and capital budgets totaling in the range of $100 million.
  • Contacts.
    • This position has frequent contact with college and division staff, the Controller's Office, Human Resources, and other support areas.
  • Payments.
    • This position processes approved payment requests for their assigned areas.
  • Information.
    • This position requires access to information that is considered confidential. This may include employee, student, or university information.


Other Skills & Abilities Reqd

  • Resourceful, flexible, and able to resolve problems effectively.
  • Highly organized and detail-oriented in order to track multiple requests and responsibilities in a timely, efficient, and accurate manner.
  • Ability to communicate with clarity, tact, and courtesy, and demonstrate judgment and discretion in the sharing of sensitive information.
  • Ability to work effectively with a wide variety of constituents at a variety of levels throughout the University, and the ability to work independently.
  • Self motivated, able to work in changing environment.
  • Intermediate spreadsheet, database and word processing skills.


Other Attachments

You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.

Additional Information

  • Evening or weekend work may be necessary when deadlines, projects or audits need to be completed.
  • A criminal background check is required.

Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Full Benefits
Part-Time Benefits

Required Background Check:
Employment at

PI110244606

Organization

Working at DePaul University

Enrolling more than 23,000 students, DePaul is the ninth-largest private and largest Catholic university in the country. It offers over 200 graduate and undergraduate degree programs through nine colleges and schools. Nearly one third of DePaul’s students are of color—the most diverse of any private university in Illinois—and about 30 percent of each year’s freshmen class intend to be the first in their families to earn a college degree. DePaul’s success extends beyond recruitment—it is among the nation’s top 100 universities in awarding degrees to students of color.

Educating Chicago’s business leaders, lawyers, judges, teachers, artists and public servants for more than a century, DePaul enjoys an excellent academic reputation. It has earned impressive rankings from U.S. News & World Report for its business and law programs as well as distinctions for diversity and community service. A host of higher education guides have recognized DePaul for everything from its economic value and happy students to its hot and trendy campus and great town-gown relations.

DePaul prides itself on the strength of its academic programs, especially the programs in entrepreneurship, real estate, and the part-time MBA; computer science, network assurance and digital media; psychology and philosophy; music and theater; health and intellectual property law; and adult learning initiatives. Despite its size, the university is committed to providing students with personal attention; the student/faculty ratio is just 16:1. Professors who teach graduate students also teach undergraduates in small-group settings.

DePaul’s goal, expressed in the VISION twenty12 strategic plan, is to become one of the finest urban, Catholic universities in the United States. It is focused on creating nationally recognized, rigorous programs of study; preparing women and men to be at the forefront of their chosen fields as ethical and socially engaged leaders; and further strengthening its financial and operational foundations.

DePaul was founded in 1898 by the Congregation of the Mission (or Vincentian) religious community, which follows the teachings of 17th century French priest St. Vincent de Paul. Established to provide a high quality education to immigrants and others who were denied access to college, DePaul continues to embrace this mission today, recruiting and graduating significant numbers of students from disadvantaged and underrepresented groups.

Location

Located in Chicago, Illinois, DePaul has two primary campuses and four suburban locations. The Loop Campus is in the heart of the downtown business and cultural district and is home to four of DePaul’s colleges, a theater, a residence hall and most administrative functions. It is separated by a 20-minute trip on Chicago’s “el” train from the Lincoln Park Campus, close to Lake Michigan and Wrigley Field. Considered one of the nation’s most beautiful urban campuses, Lincoln Park is home to five colleges, the main library, numerous residence halls, a student center and the Ray Meyer Fitness and Recreation Center, open to employees and students.

Both campuses are located in thriving business and residential districts that are well served by public transportation, providing a full array of housing choices for employees. Chicago boasts six professional sports teams and some of the best theater, music and art venues in the nation. As an international business hub and conference center, Chicago enables employees to build strong professional networks and remain on the leading edge of their fields.

More Information on DePaul University
• About the Area

 

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