Accounting Assistant

Job description

DePaul University

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

Job Title Accounting Assistant
Job ID 3575
Location Loop Campus
Full/Part Time Full-Time
Regular/Temporary Regular

Multicultural Statement

At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.

General Summary

Under supervision, assists accountants and senior accountants in processing financial and operational transactions. Reports and enters journal and budget entries, processes position management transactions, and assists with reconciliations and monitoring the operational performance of assigned areas. Helps explore opportunities to optimize business performance and implement or modify processes.

Processes accounting transactions and performs reconciliations in support of month and year end close procedures. Working closely with Financial Services staff and college and division staff, this position will assist with preparing annual budgets and processing ongoing budget maintenance and position management transactions. This position will work closely with other Financial Affairs staff.

Responsibilities & Duties

  • Accounting, audit, and compliance support:
    • Process accounting transactions and participate in month and year end close procedures and reconciliations.
    • Assist with coordinating internal and external audit requests and Quality Assurance and Sarbanes Oxley reviews.
  • HR position data and payment requests:
    • Support processes related to personnel management, including processing data entry of position change requests, transfers and terminations, and approved one-time payment requests.
  • Procurement and payment of goods and services:
    • Process purchase order and payment requests.
    • Enter pro-card transactions and employee reimbursements and ensure proper documentation and approvals meet internal policy and compliance requirements.
  • Budget processing and maintenance:
    • Input data for annual budget planning purposes and process ongoing budget maintenance adjustments.
  • Financial reporting and analysis:
    • Assist with running various financial reports to aid in financial analysis efforts.
  • Perform other duties as assigned.

Education & Experience

  • Bachelor degree.

Preferred Requirements

  • Accounting or finance degree.
  • Minimum 1-2 years of experience in Accounting, Audit, or Finance.
  • PeopleSoft General Ledger or other ERP Ledger experience.

Financial Responsibilities

  • Dollar Amount.
    • The Accounting Clerk is responsible for participating in processes and transactions for college and division operating and capital budgets totaling in the range of $100 million.
  • Contacts.
    • This position has frequent contact with college and division staff, the Controller's Office, Human Resources, and other support areas.
  • Payments.
    • This position processes approved payment requests for their assigned areas.
  • Information.
    • This position requires access to information that is considered confidential. This may include employee, student, or university information.

Other Skills & Abilities Reqd

  • Resourceful, flexible, and able to resolve problems effectively.
  • Highly organized and detail-oriented in order to track multiple requests and responsibilities in a timely, efficient, and accurate manner.
  • Ability to communicate with clarity, tact, and courtesy, and demonstrate judgment and discretion in the sharing of sensitive information.
  • Ability to work effectively with a wide variety of constituents at a variety of levels throughout the University, and the ability to work independently.
  • Self motivated, able to work in changing environment.
  • Intermediate spreadsheet, database and word processing skills.

Other Attachments

You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.

Additional Information

  • Evening or weekend work may be necessary when deadlines, projects or audits need to be completed.
  • A criminal background check is required.

Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Full Benefits
Part-Time Benefits

Required Background Check:
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Job No:
Posted: 5/23/2019
Application Due: 7/19/2019
Work Type: