Job description


San Diego County - Cuyamaca College

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Your application must be completed in one sitting. The system will not save an incomplete or unsubmitted application. Please be attentive when applying as many of our positions require multiple attachments. Please review the special instructions to applicants on the job announcement for requirements. For the most seamless process, we strongly encourage you to prepare the required materials before beginning your application.

Job Summary
Application Deadline: June 27, 2019 at 11:59 p.m.

Department: Admissions and Records

Months worked out of the Year: 12 months

FTE: 1.0

Work hours: Monday - Friday, 8:00 a.m. - 5:00 p.m. with flexibility.

Shift Differential: None

Starting Salary Range:
Range: 38; $4,455 (Step A) or $4,711 (Step B) Monthly
Based on education and experience

Anticipated Start Date: August, 2019.
Job Description


  • Under the direction of an assigned manager, plans and organizes the duties related to the Evaluations Office; analyzes and interprets state regulations and district policies and procedures for college divisions/departments and students; within the evaluation, graduation and transfer processes, advise students in achieving their educational goals.

  • Review and evaluate complex academic records and transcripts to determine graduation and transfer eligibility requirements and completion of general education requirements.
  • Development, maintenance and training of degree audit software and degree printing software programs.
  • Research, analyze, and evaluate student academic history in compliance with CSU Breadth and IGETC General Education Certification; Preparation of Major requirements; admission criteria and transfer eligibility to all California Public 4 year colleges and universities (CSU & UC).
  • Analyze the academic history of the college curriculum rules and regulations, and determine the appropriateness to student educational goals.
  • Coordinate evaluations process; plan and maintain a schedule for college evaluations services.
  • Monitor veterans academic performance in compliance with Veteran's Administration regulations as required; oversee academic programs and evaluate the accomplishment of career objectives and educational goals.
  • Create, update and maintain graduation reports; analyze and compile graduation statistics.
  • Utilize web-based application (Diplomas on Demand) to create templates, produce, replace and distribute college diplomas and certificates. Maintain current and historical signatures for diplomas and certificates.
  • Research, articulate and certify California, out-of-state and private/independent college coursework in compliance with the California State University and the University of California baccalaureate general education requirements.
  • Develop and maintain a variety of technical and diverse records and files related to evaluations activities and functions including archival records for all awarded degrees and certificates; customize data for various departments/divisions.
  • Advise students on fulfillment of academic requirements specific to graduation and transfer objectives, including students completing educational goals at another educational institution.
  • Coordinate with other student services and academic departments in solving complex student academic issues.
  • Train, provide work direction and coordinate the activities of temporarily assigned part-time personnel; review work and provide input for performance evaluations for part-time staff.
  • Interpret test results to award academic credit.
  • Provide input and direction as members of various district and college standing committees that have direct impact on college curriculum development and student outcomes.
  • Review documented evidence of professional military education, training and occupational experience and determine credit toward graduation and transfer admission.
  • Correspond and coordinate with various programs, departments, and agencies on all matters of transfer, verification, and eligibility.
  • Maintain databases and files, and utilize a variety of applicable programs for on-line evaluation/advising systems, degree audit systems, to include college curriculum, articulation of coursework, and educational objective requirements.
  • Provide training and user support for all applicable web-based and computerized system in areas of specialty to faculty and staff users.
  • Serve as a resource person to the college, district and community and administer evaluation outreach services and advise target populations/majors regarding their progress toward educational goals.
  • Serve as liaison for on-line users to Information Systems regarding computerized systems.
  • Administer evaluation outreach services and advise target populations/majors, (e.g. business sponsored programs, health science, Environmental, Paralegal Program, Transfer Center, international, athlete students, etc.) regarding their progress toward educational goals.
  • Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.
  • Maintain currency of qualifications for area of assignment.

  • May assist international students with interpreting law, policies, regulations and application processes that affect the student with regard to registration, transfer, employment, and travel. May monitor eligibility and progress of international students attending on permission letters from other colleges.
  • Perform related duties as assigned.


  • College policies, procedures, graduation requirements, general education certification, course contents and college curriculum development process.
  • CSU and UC admissions and transfer criteria.
  • College catalogs, course descriptions, course outlines and course numbering systems.
  • Procedures and methods involved in the evaluation of student records and transcripts.
  • Complex records management techniques.
  • Applicable sections of State and Federal laws and regulations.
  • Advanced computerized database management and software packages.
  • Modern office practices, procedures and equipment including telephone techniques and etiquette.
  • Military service schools equivalency credits.
  • International transcript articulation.
  • Veteran's Administration laws and policies as appropriate for assignment.
  • Transfer Model Curriculum

  • Perform a variety of complex and responsible duties related to the evaluation of student records.
  • Certify general education requirements.
  • Perform complex and technical analysis with speed and accuracy.
  • Analyze, interpret and explain rules, regulations and policies related to the evaluation of student records.
  • Plan and organize work; work independently to meet schedules and timelines.
  • Establish and maintain cooperative and effective working relationships with others.
  • Work with a diverse student population.
  • Work confidentially with discretion.
  • Communicate effectively both orally and in writing with students, staff and external institutions and agencies.
  • Operate a personal computer entering and retrieving data in an efficient and effective manner including the use of various types of software packages, consistent with requirements of the position.
  • Coordinate and provide staff training sessions; train and provide work direction to others.


  • An Associate Degree or equivalent.

  • Increasingly responsible college student services or related experience. Experience operating computer databases and complex software programs.

  • Admission & Records Office environment; some light bending and stooping to retrieve file and other documents; some light lifting at times; subject to constant interruptions and frequent interactions with student, staff, and the public.

Additional Information

Application must be completed in one sitting. Incomplete or unsubmitted applications cannot be saved.

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.
Be sure you have the following materials prepared and ready to attach BEFORE beginning your application.

*note* application materials with pictures or personal information will render your application incomplete. Please do not include any materials that we did not ask for.

Position specific required documents:
  • Complete and current resume
  • 1-2 page cover letter discussing your experience as it relates to this position. *note* the cover letter is also used while screening your application materials to gain information about your qualifications.

*note* please upload .doc or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by calling (619) 644-7679.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.

To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County---Cuyamaca-College/EVALUATIONS-ADVISOR_R-00787.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.

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Job No:
Posted: 5/22/2019
Application Due: 7/3/2019
Work Type: