Posting Details

Position Information

Job TitleFinancial SpecialistDepartmentRice 360: Institute for Global HealthFull Time/Part TimeFull-TimeRequisition NumberS19615Open Date05/21/2019Close DateSalary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m.

Benefits EligibleYesEligible for OvertimeNoPosition Summary

The Rice 360° Institute for Global Health offers innovative programs to engage undergraduate students in the design and implementation of new technologies to solve real global health challenges. Through a Global Health Technologies minor, international summer internships, and post-baccalaureate fellowships, these early stage technologies are prototyped, evaluated, refined, deployed and scaled across the world.

Rice 360° has become a leader in global health education, research and implementation, focused on experiential and problem-based learning, and recognized as a model of excellence by Science magazine and the US National Academy of Engineering.

Rice 360° works closely with research and program partners in the developing world, collaborators within Rice, the Texas Medical Center and other educational and medical institutions in the U.S. and across the globe. Rice 360° has staff permanently located in Blantyre, Malawi to support partnerships with the Malawi Polytechnic, the Malawi College of Medicine and a long-standing relationship with the Queen Elizabeth Central Hospital.

Working under the supervision of the Director of Operations, the Financial Specialist is responsible for the day-to-day maintenance of complete and accurate financial records for Rice 360° Institute for Global Health. This includes:
- assisting in the management and tracking of gift, grant and institutional funds;
- review and processing of all financial documents ensuring that expenses follow university and sponsor guidelines and that sufficient funds are available on the appropriate fund;
- reconciliation of departmental records with university accounting system;
- preparation of detailed accounting reports and financial projections.

Education RequiredBachelor's DegreeMajor/Discipline

Business administration, accounting, finance, or related field.

Substitution for Education Requirement

Experience may not be substituted for the education requirement.

Education PreferredExperience Required1 yearType of Experience

Related experience such as accounting, fund management or data analysis.

Substitution for Experience Requirement

May substitute additional related education, above and beyond the requirement, on an equivalent year for year basis in lieu of the experience requirement.

Experience Preferred

- Rice University experience
- Experience with Banner

License/Certification RequiredLicense/Certification PreferredSkills Required

- Advanced proficiency in Microsoft Office suite
- User knowledge and demonstrated experience of financial systems
- Understanding and ability to apply basic accounting skills and concepts
- Advanced communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups
- Basic project management skills and ability to contribute as part of a project team

Skills PreferredInternal / External Contacts

Internal – interaction with Rice faculty, staff, students and administration

External – outside visitors, dignitaries and vendors

Physical Demands

Requires working at a computer for extended periods of up to eight hours per day.

Working Conditions

- Monday through Friday, 8 a.m. to 5 p.m.
- Occasional evenings and weekends

Security SensitiveYes Special Instructions to ApplicantsQuick Link for Postinghttp://jobs.rice.edu/postings/19697 Job Duties

Job Duty NameEssential FunctionsDescription of Job Duty

- Performs structured analysis; conducts data mining; identifies, clarifies, and investigates discrepancies and exceptions; proactively develops solutions and processes
- Maintains, reconciles, reviews, combines, and validates financial data sets and accounts
- Contributes to development of budget, forecasting, and analyses
- Runs and analyzes financial reports; assists in preparation of management information reports
- Performs preliminary analysis, recognizes exceptions and recommends solutions that may require policy changes or the development of new processes
- Ensures work complies with complex internal policies and external regulations which may require interpretation
- Serves as a first line resource to client groups on matters in work unit
- Performs other duties as assigned

Job Duties

Job Duty NameJob Specific FunctionsDescription of Job Duty

- Assists in grant reporting to funding agencies
- Prepares grant funding reports such as renewal reports and others as required by the funding agency
- Assists with the research proposal process and other requests for funding to ensure the inclusion of all elements required for submission to a funding agency and compliance with university policies
- Coordinates post-award administration, including payment of sub-award invoices, reporting to faculty of fund balances, expenditures, projections, etc.
- Assists in the management of gift, grant and institutional funds
- Monitors budgets categories and expenditures
- Prepares and processes student hiring and payroll
- Prepares and processes expenditure documents, transfers, reallocations, reimbursements, etc.
- Reconciles departmental financial records to the university accounting records
- Designs and maintains digital and hard copy file systems for all departmental financial records

Applicant DocumentsRequired Documents

1. Cover Letter
2. Resume

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a bachelor’s degree or higher in business administration, accounting, finance or related field?
   • Yes
   • No
2. * Do you have a year or more of related experience such as accounting, fund management or data analysis, or additional related education, above and beyond the requirement, on an equivalent year for year basis in lieu of the experience requirement?
   • Yes
   • No
3. * What is your minimum salary requirement (Please indicate dollar amount)?

   (Open Ended Question)