Administrative Specialist Law Career Services
DescriptionServe the Office of Career Services with a variety of administrative, technology and programming tasks. Manage all administrative aspects of fall and spring on campus interview programs including employer invitations, scheduling, student application and interview days. With assistance, manage spring and fall mock interview programs. Manage all administrative aspects of the Career Planning Manager (CPM), including student and employer data input and maintenance. Post jobs in CPM and communicate with students about opportunities. Assist with the graduate employment data collection and reporting process. Assist with judicial clerkship application process, including the generation of letters of recommendation, and compilation and mailing of applications. Process reciprocity requests. Assist with Office of Career Services programming including scheduling rooms, promotion of programs, handling of RSVPs, nametags and catering. Assist Career Services staff with technology issues related to the CPM when necessary. Process accounts receivable and payable for Office of Career Services, and order supplies. Staff job fairs and facilitate employer and student participation. Respond to employer and student questions. Represent the Office of Career Services within the law school and university community. Perform other duties as assigned.
Required Education & Experience:At least two years of directly related administrative experience. Experience effectively communicating with internal and external constituents. Demonstrated customer service experience. Experience planning events. An equivalent combination of education and experience may be considered.
Required Skills & Abilities:* Ability to interact with a diverse group of students, faculty, staff and external managers.* Demonstrated attention to detail and ability to plan and execute programs under a deadline. * Ability to work independently.* Demonstrated computer skills to include Microsoft Office Suite including Word and Excel and PowerPoint.* Demonstrated flexibility, emotional intelligence and ability to work well as part of a small team.* Ability to work on nights and/or weekends, if necessary.
Preferred:* Customer service experience.
Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
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Primary Location: Pennsylvania-Philadelphia-Main Campus-Barrack Hall
Shift: Day Job
Employee Status: Regular