Sr Dept Admin Specialist

Job description


Reporting to the Chair in the College of Science and Technology’s Computer & Information Sciences department, the Senior Administrative Specialist will be responsible for providing administrative support to the department’s faculty and administrators. Responsibilities include, but are not limited to scheduling and maintaining calendars of events/appointments with shifting priorities and deadlines; managing logistics associated with international/domestic travel, meetings, and conferences; regulating, reconciling, and replenishing departmental Diamond Dollars card, and processing reimbursement and check requests through automated University systems. The Senior Administrative Specialist will supervise 7-8 student workers in the Main office, order supplies, maintain office inventory, and process book orders. Drafts meeting minutes and miscellaneous correspondence, maintains phone and office hour distribution lists, and generates/distributes departmental memorandums. Performs other duties as assigned.  Required Education and Experience:
At least three years of related administrative experience in an academic environment. Experience with formulating queries in query-based systems, for retrieving desired data. An equivalent combination of education and experience may be considered. Required Skills and Abilities:
*Demonstrated proficiency with MS Office Suite; especially Excel.
*Demonstrated ability to handle multiple tasks with good attention to details.
*Excellent customer service and problem solving skills.
*Sound judgment and decision-making ability in complex environments.
*Self-motivation and ability to meet deadlines independently.
*Strong calendar management and work ethic skills.
*Ability to work effectively in a team environment.
*Excellent verbal and written communication skills, along with the ability to interact with a diverse population of students, faculty, staff and external clients. Preferred:
*Bachelor’s degree.
This position requires a background check.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
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Primary Location: Pennsylvania-Philadelphia-Main Campus-Science, Education and Research Center
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular




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Job No:
Posted: 5/22/2019
Application Due: 5/30/2019
Work Type: