Job description

Posting Details

Posting Details

Reference Number 40-31882 Posted Job Title PAYROLL & ONBOARDING MANAGER School Name Perelman School of Medicine Org DM-Pulmonary, Allergy and Critical Care Posted to the Web 05/20/2019 Posted Job/Salary Grade 026 Employment Type Exempt Hours N/A Position Type Full Time Position Schedule 8:30-5:30 Months 12 Position Length Ongoing Position End Date University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


Under limited supervision of the Admin & Finance Officer, the Payroll & Onboarding Manager will manage and process payroll for the Pulmonary, Allergy, and Critical Care Division (PACCD) for weekly and monthly faculty, staff, postdoctoral researcher/fellows, work-study/student workers, and temporary/extra employees. The incumbent will prepare, maintain, and manage PACCD’s salary/effort schedules for all monthly and weekly paid employees in collaboration with grants managers, both internal and external, to collect payroll funding support sources and documentation, as well as obtain from the division’s financial analyst the discretionary account funding sources. In this role the Payroll & Onboarding Manager will provide financial analytics and auditing support for the university payroll functions across the division. This role will manage the new hire onboarding processes for PACCD, including meeting with new employees for administrative orientation, new employee setup in the payroll system, communicate mandatory training requirements, submit IT access requests, etc.


A Bachelor’s Degree and 3 years to 5 years of experience or an equivalent combination of education and experience required. Strong financial and accounting management skills is essential. Familiarity with University budget and administration procedures desired. Excellent interpersonal and communication (oral and written) skills required. The position requires flexibility, strong problem solving skills, strong organizational skills, and a high level of attention to detail. A successful candidate who can work independently, under tight deadlines, is adaptive, and can work in a dynamic work environment. Strong skills in MS Word and Excel, with an emphasis on the latter, internet, email are required. Experience with Penn financial systems, and Payroll systems (PennWorks, UMIS, Rapid Role Entry, WorkDay), BEN Financials, Business Objects, and Hyperion is very helpful. Must also be discreet and have the ability to handle confidential financial matters.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. Quick Link Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • [email protected]
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
Applicant Documents Required Documents
  1. Resume
Optional Documents
  1. Cover Letter




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Job No:
Posted: 5/21/2019
Application Due: 5/29/2019
Work Type: