Academic Advisor

Job description

Position Information

Position Information

Position Title: Academic Advisor Position Number: 000448 Full-time or Part-time: Full Time Department: Mathematics & Computer Science Posting Number: 0401264 SHRA/EHRA: EHRA (Non-Faculty) Job Category: Professional Hiring Range: $39,000-$44,000 Minimum salary: $36,638 Maximum salary: $58,621 Overall Position Competency: Flat Rate Description of primary duties and responsibilities:

Primary Purpose of the Organizational Unit:

The academic advisor would serve the Mathematics and Computer Science degree programs in the Department of Mathematics and Computer Science and the Chemistry degree programs in the Department of Chemistry, Physics, and Material Science. The primary purpose of these two departments is to provide education to majors within their academic degree programs.

Primary Purpose of the Position:

The primary purpose of the position would be to provide academic advising to the majors within the Mathematics and Computer Science degree programs in the Department of Mathematics and Computer Science and the Chemistry degree programs in the Department of Chemistry, Physics, and Material Science.

Duties and Responsibilities

Serve as initial point of contact for any student who declares their major within the Department of Mathematics and Computer Science and within the Department of Chemistry, Physics, and Material Science
oRespond to inquiries from prospective students and majors via email, phone, in-person, or campus visitations.
oAssist students with the declaration of major process, including providing advice to those who are unable to declare their major due to their GPA or other issues.
oProcess declarations of major, enter the appropriate information into Banner, including the assignment of a faculty mentor and notifying the appropriate faculty mentor and department chair of any new majors.
oReview transcripts, certifications, or other official forms identifying approved academic credit and evaluate the course equivalencies for the university core curriculum and the degree program.
oDevelop an academic degree plan for each student which provides a clear path to earning a degree in their chosen major.
oProvide guidance to any online majors to assist them in understanding online degree completion programs and with the process of completing necessary lower-level courses at other institutions.
oCreate and maintain a student folder for each student which contains all appropriate documents and advising records.

Description of Work Continued:

Provide on-going academic advising for each student in the major, which includes:
oAssisting the student with the selection of their courses each semester and providing them with their Alternative PINS once they have been properly advised.
oCompleting appropriate student paperwork, such as requests for course waivers/substitutions, course overloads, permission to take courses at other institutions, course repeats, etc.
oMonitoring the progress of majors toward graduation and intervening with majors to encourage registration, appropriate course selection, use of available academic support and other resources, timely application for graduation, etc.
oComplete the process of clearing students for graduation.

Provide guidance to students experiencing academic difficulty or other problems:
oCreate a success plan for each student in academic difficulty.
oAssist students with making contacts with faculty as needed for help or advice.
oAssist students with making the appropriate contacts or providing referrals to appropriate offices such as Financial Aid or the Center for Personal Development.
oMonitor and document the progress of students in academic difficulty.
oAdvise and assist students who wish to withdraw from a course or from the university.

Act as a liaison between the departments and students, as well as other appropriate units within the university, such as Admissions, the Registrar, Catalog Officer, etc.
oAttend all department meetings to provide information and support to the departments in the areas of academic advising, student concerns, and potential course scheduling, curriculum, or catalog issues.
oAttend academic advisor meetings and report back to appropriate units.
oWork with the Registrar and other appropriate units to stay current on advising policies and curriculum issues.
oServe on departmental and university committees as assigned.

Additional duties listed below:
•Maintain records on majors and on advisor interactions with majors using appropriate software.
•Provide reports on majors, cohorts, and other advising or enrollment issues as requested.
•Participate in programs designed to recruit and retain students and majors, such as the Fall Preview, Spring Open House, Majors Fair, First Steps, etc.
oMaintain records of contacts at these events.
oFollow up with potential students and majors to encourage them to apply.
•Develop departmental advising materials, such as curriculum guides and newsletters, as needed.
•Engage in any other academic advising related activities assigned by the Department Chairs.

Minimum Education and Experience Requirements:

A master’s degree from an accredited institution and work experience in a higher education setting.

Knowledge skills and abilities:

•Requires the ability to use a personal computer to complete duties and knowledge of Microsoft Office products (WORD, PowerPoint, Excel), as well as other related student management software.
•Must have excellent interpersonal and customer service skills; be able to manage a wide variety of records, files, and reports.
•Must have personal and professional attributes to include punctuality, diligence, commitment, integrity, teamwork, and confidentiality.

Preferred Qualifications:

Candidates with a master’s degree in Mathematics, Computer Science, Chemistry or Physics; and with work experience in a higher education setting specifically in academic advising, teaching, counseling, admissions, enrollment management or student affairs are preferred.

Special Instructions to Applicants: Closing Date: 05/25/2019 Open Until Filled: Yes Additional Information for Applicants

All new employees are required to have listed credentials/degrees verified prior to employment. Transcripts should be provided for all earned degrees and/or the degree which is being used to satisfy credential/qualification requirements. Transcript requests are the responsibility of the candidate.

EEO Statement:

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).

Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.

Veteran's Statement

Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Master's degree?
    • Yes
    • No
  2. * Do you have a master's degree in Mathematics, Computer Science, Chemistry or Physics?
    • Yes
    • No
  3. * Do you have work experience in a higher education setting? Specifically in academic advising, teaching, counseling, admissions, enrollment management or student affairs?
    • Yes
    • No
Optional & Required Documents Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. Transcripts
Optional Documents
  1. Other Document




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Job No:
Posted: 5/21/2019
Application Due: 6/21/2019
Work Type: