Undergraduate Assistant - ANT, ICHS, SOC
- Employer
- University of Toronto
- Location
- Toronto, ON
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The Departments of Anthropology, Interdisciplinary Centre for Health and Society (ICHS) and Sociology at the University of Toronto Scarborough consist of award-winning faculty who combine active and productive research programs with teaching innovation and excellence. Many of the Faculty's expertise extend well beyond Canada to cover all regions of the globe. All our programs focus on teaching the core skills of critical thinking, qualitative and quantitative research methods and analysis, and excellence in writing.
Your opportunity:
In order to advance program objectives of the three Departments, we are recruiting for an Undergraduate Assistant who can demonstrate commitment to the success of the academic departments, and passion in student success by enhancing students' university experience in a culturally diverse environment.
You will provide administrative support to Faculty and programs by: advertising, preparing contracts and payroll forms for Teaching Assistants (TA), Course Instructors, Sessional Lecturers and Invigilators; ensuring mid-course reviews and evaluations are complete; hiring Invigilators for term tests and exams, collecting data and generating reports on TA wages, Instructor's stipends and course enrollment patterns.
In your role, you will also be a resource for students by providing general information on program requirements and making referrals on various student services. In particular, you will work closely with the Office of the Registrar and Student Services to ensure students receive adequate support and direction.
Your responsibilities will include:
- Providing detailed information to students on program and/or course requirements
- Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers, invigilators and Casual USW staff (i.e. creating/posting advertisements, screening applicants, coordinating interviews, organizing and summarizing mid-course reviews and TA evaluations)
- Verifying that provisions of applicable collective agreements and/or policies are applied appropriately
- Preparing draft employment letters using templates
- Determining logistical details and activities for events and/or programming
- Updating and maintaining records (i.e. on TA and Stipend Instructor costs, annual cost summaries, justification for cost variances compared to previous years)
- Generating reports (i.e. forecasting potential resource capacity, enrolment patterns, etc. for future course offerings)
CampusEssential Qualifications:
- Advanced College Diploma (3 years) in Business Administration or an acceptable combination of equivalent education and experience.
- Minimum two years related administrative experience in a student environment
- Extensive knowledge and experience interpreting policies, procedures and collective agreements (e.g. Collective Agreements with Teaching Assistants, Course Instructors and Sessional Lecturers)
- Experience working with a student information repository system (e.g. ROSI, ACORN)
- Must be proficient in Microsoft Excel and Word, E-mail (e.g. Outlook) and utilizing the Internet
- Must have an acute aptitude for numbers and ability to create and maintain spreadsheets containing a multitude of data (i.e. courses offered, enrolment numbers, costs, etc.)
- Well developed interpersonal, communication and organizational skills in order to meet deadlines
- Must be able to use tact and professionalism when dealing with Faculty, students, staff and the public
- Ability to work with fine details
- Ability to work under time constraints and workload pressures
- Ability to manage conflicting priorities and deadlines with considerable interruptions
- Must have initiative and be able to work effectively and efficiently independently and as part of a team
Assets (Nonessential):
- Experience working with Degree Explorer; Intranet; TA Job Posting Systems; Career Learning Network (CLN) Job Posting System, Timetable Scheduler and Online Calendar
To be successful in this role you will be:
- Approachable
- Communicator
- Organized
- Possess a positive attitude
- Resourceful
Department: UTSC: Anthropology
Campus: Scarborough
Schedule: Full-time
Job Field: Student Academic Experience
Job Posting: May 17, 2019
Job Closing: May 26, 2019, 10:59:00 PM
Organization
Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.
U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.
U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.
Are you looking for a challenging, meaningful career in a supportive and diverse environment?
Work where the world comes to think.
Work where the world comes to discover.
Work where the world comes to learn.
Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.
We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.
Employees have access to:
- Excellent health and dental benefits;
- On-site support for training and career development;
- Flexible work arrangements;
- Childcare subsidy;
- Tuition waivers;
- Scholarships and/or tuition waivers for dependants;
- Generous paid time off;
- Support on equity and diversity issues;
- On-site child care;
- University Pension Plan;
- Subsidized athletic facility membership;
- World-renowned libraries;
- Confidential counselling services;
- Parking and TTC Metropasses;
- Employee and Family Assistance Plan;
- Continued health benefits for pensioners.
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