Business/Administrative Associate

Job description

Request/Posting Number 0712067
Classification Title Business/Administrative Associate
Working Title Assistant to the Associate Dean & Academic Directors
Job Class # 005010
Type of Position Civil Service
Percent Appointment: 1-100 (For Student Employment and Graduate Assistant Only; state hours per week) 100%
Representation: Non-Union
Department Mennonite College of Nursing - 05810000
Job Category Staff
General Summary The purpose of this position is to assist the Associate Dean for Academics of Mennonite College of Nursing in all endeavors within the college and university, including management and monitoring of over 300 clinical and partnership contracts with external and accrediting bodies. This position requires an in-depth knowledge of data sources within the college and university for the development and analysis of several internal and external reports, maintaining a high level of confidentiality. The role maintains oversight of the college's national accreditation data management, college rankings, liability insurance oversight, strategic planning and other data driven projects. Additionally, the role also supports an ongoing strategic planning process and implementation along with control of multiple surveys that affect college ranking and student licensure.
Additional Information:
Required Qualifications 1. Bachelor's degree* in education, business administration, or a related field.
*A Master's Degree in a closely related field may be substituted to meet this requirement. (Verify with transcript.)
2. Two (2) years of full-time business or administrative experience.
3. One (1) year experience creating, compiling, and analyzing reports involving complex integration of data sets.
4. Knowledge of collecting, retrieving, and compiling of data for the development of various college, university and external reports.
5. Skill in dealing with others in work relationships.
6. Ability to effectively communicate verbally and in writing.
7. Ability to work effectively with internal and external contacts.
8. Ability and inclination towards decision making.
9. Knowledge of spelling, grammar, punctuation, sentence/ paragraph structure and formatting.
10. Ability to use mail merge and demonstrate competency with various software packages including Microsoft Word, Excel, Access and Outlook.
11. Ability to work independently and exercise judgment in order to analyze and investigate a variety of questions or problems.
12. If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Desired Qualifications: 1. Master's degree
Necessary Licenses/Certifications/Degrees 1. Bachelor's degree* in education, business administration, or a related field.
*A Master's Degree in a closely related field may be substituted to meet this requirement. (Verify with transcript.)
Hiring Rate/Range $3297 - 4287 per month
Work Hours Typically Monday through Friday, 8:00am - 4:30pm with some outside hours expected
Proposed Starting Date: July 2019
Posting date 05-20-2019
Closing date 06-04-2019
Special Instructions to Applicants For full consideration, the application and all supplemental information MUST be submitted on-line. Application materials submitted via fax, e-mail, or mail will not be accepted. Please complete the entire employment application including the Education and Work History background. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Only the employment application will be reviewed to determine if an applicant meets minimum qualifications. Please be complete in the duties and responsibilities section for each position listed. Incomplete applications WILL NOT be considered.

Please prepare a cover letter; resume; and reference list, including 3 professional references and contact information (phone/email), to attach to this application. These MUST be attached at the time of application.

The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

The active register for this classification will be voided after the position is filled.

Copies of transcripts (may be unofficial) must be submitted by the deadline date in order to receive full consideration for this position. Transcripts may be submitted on-line or to the address/fax listed below.

To ensure consideration, documentation such DD214 paperwork (official military discharge) must be submitted by the posting closing date to Human Resources via mail, fax, email, or in person.

Illinois State University
Attn: Trish Trainor
Human Resources
Campus Box 1300
Normal, IL 61790-1300

Email: [email protected]
Fax: 309.438.7421, Attn: Trish Trainor

Please monitor your e-mail for changes to your application status.

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Contact Information Trish Trainor
Human Resources
[email protected]
Departmental Homepage
Required Applicant Documents PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply For This Posting". Resume/C.V.
Cover Letter
Reference List
Optional Applicant Documents Certification of Retirement Annuity (required for SURS annuitants only)
Transcript 1
Transcript 2
License 1
License 2
Civil Service Test 5010-Business/Administrative Associate
Physical Requirements: Must be able to complete the following with or without a reasonable accommodation:
1. Ability to effectively communicate on a daily basis.
2. Ability to perform sedentary work involving sitting the majority of the time.
3. Ability to use a computer in day-to-day work (i.e. type on a keyboard and use a mouse).
4. Ability to conduct or attend meetings in various locations across campus.
5. Ability to maintain a high level of concentration.




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Job No:
Posted: 5/21/2019
Application Due: 6/5/2019
Work Type: