Job location: Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-05-17
Req: JR05042
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department

About the UnitThe Oriental Institute of the University of Chicago is a research organization and museum devoted to the study of the ancient Near East. Founded in 1919 by James Henry Breasted with the financial support of John D. Rockefeller Jr., it was originally envisaged as a research laboratory for the investigation of the early human career that would trace humankind's progress from the most ancient days of the Middle East. It is an internationally recognized pioneer in the archaeology, philology and history of ancient Near Eastern civilizations. The goal of the Oriental Institute is to be the world's leading center for the study of ancient Near Eastern civilizations by combining innovation in theory, methodology, and significant empirical discovery with the highest standards of rigorous scholarship. Its research objective is to integrate archaeological, textual, and art with historical data to understand the development and functioning of the ancient civilizations of the Near East from the earliest Holocene through the Medieval period.

Job FamilyAdministration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job LevelBusiness Administrator

Manages the daily operations of an organizational unit within the University, primarily in the areas of financial, events, and support services management. May assist in developing and executing University's business plan. Develops and implements office procedures and policies and ensures compliance. Note that the M4 job level is restricted for Associate Deans (Chief of Staff for administrative units) and will reflect a direct reporting relationship into the Dean or Officer (limit one per unit). Business Administrators who report to the Deputy Dean or an AVP will either be aligned with the M3 job level, M2 job level, or transitioned into their respective functional area (i.e. IT, Communications).

M2: Manages professional employees and/or supervisors. Is accountable for the performance and results of a team within own discipline. Adapts departmental plans and priorities to address resource and operational challenges. Decisions are guided by policies, procedures and business plan; receives guidance from manager. Provides technical guidance to employees, colleagues and/or customers.

Role ImpactPeople Manager

ResponsibilitiesThe job manages a team of professional staff within the University, primarily in the areas of financial, events, and support services management. Ensures compliance to the University's business plan by developing and implementing office procedures and policies.

1) Manages the daily operations of an organizational unit or assists with managing the daily operations of a larger organizational unit, primarily in the areas of financial, purchasing, grant, facilities, human resources and support services management. Ensures compliance of staff with organizational, University and other relevant policies and guidelines., 2) Manages all financial activities, including financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Oversees facilities management, including renovations, moves, maintenance and ongoing facilities operations. Manages development of all contracts, including those with vendors and other institutions., 3) May oversee the management of informational technology planning, ensuring necessary operating and information systems and resources are in place to accomplish strategic goals. Conceives and directs special projects related to the business of the organizational unit., 4) Manages space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) Human Resources:Manages the appointment process for all new hires and departures of academic, staff and student employees.Interacts with central Human Resources/Shared Services, related departments and the Provost’s Office on all issues related to Workday

2) Supervision of Staff and Student workers

Unit-preferred Competencies

1) Working knowledge of general business practices

2) Excellent interpersonal, verbal, and written communication skills.

3} Commitment to providing a high level of services and working within a team environment.

4) Attention to detail, ability to handle multiple tasks simultaneously and within deadlines

5) Ability to handle confidential information with utmost discretion

Education, Experience, and CertificationsMinimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Preferred Qualifications

Experience

1) Business Objects, business intelligence software

2) Workday HR - academic, staff, students

3) Managing complex organizations

4) Staff recruitment and management

5) Project management

Unit Required Documents 

1) Cover Letter

2) Resume
3) 3 Business references - will not be contacted unless finalist

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

FLSA StatusExempt

Pay Frequency

Pay GradeDepends on Qualifications

Scheduled Weekly Hours37.5

Benefits EligibleYes

Drug Test RequiredNo

Health Screen RequiredNo

Motor Vehicle Record Inquiry RequiredNo

Posting Date2019-05-17-07:00

Remove from Posting On or Before2019-11-17-08:00

Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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