POSITION INFORMATION

Requisition Number
154933

Job Title
Assistant to the Dean

Official Title
Sr Administrative Coordinator

Position Number
00002422

Department
HPS-Dean's Off-Gen - 135100

Location
Denton

Is this an internal posting only?
No

Work Schedule
Monday-Friday 8am to 5pm;

Department Overview
The College of Health and Public Service is home to close to 2,000 undergraduate students and 700 graduate students in the departments of Audiology and Speech-Language Pathology, Behavior Analysis, Criminal Justice, Emergency Management and Disaster Science, Public Administration, Rehabilitation and Health Services and Social Work. HPS offers three doctoral degrees, eight Master's degree programs and nine undergraduate degrees. The college values collaboration, transparency and a shared vision to support its mission.

Job Description
The HPS-Dean's Office-Gen Department at the University of North Texas is seeking to hire a Sr Administrative Coordinator to join our team. Responsibilities of the position include, but are not limited to:


*Assistant to the Dean. Maintains the Dean's calendar; schedules appointments, coordinates internal and external meetings and compiles relevant information.
*Researches problems as requested by the Dean and others within the Deans' Suite and provides solutions.
*Coordinates the collection of materials for meetings both internal and external to the college and prepares agendas for all meetings scheduled by the Dean. Takes minutes for meetings associated with the Dean, distributes minutes to attendees. Ensures the completion of required materials.
*Relieves the Dean of routine clerical and administrative work, screens calls for the Dean, requests appointments using good judgement to manage time and resources.
*Maintains records, files and data for the Dean's office following standard records retention policies.
*Independently and accurately initiates correspondence and provides both routine and advanced editorial assistance on various written reports, handouts, offer letters and other documents as required.
*Processes all Reappointment, Promotion & Tenure dossiers following UNT Policy & Procedures. Sets college and Dean's deadlines. Assists department staff and chairs in the process as needed to ensue HPS is following policies and procedures. Combines documents into PDF, uploads to share point site as directed by VPAA office. Works closely with Provost representative to ensure college is following procedures. Has extensive knowledge of policies, practices, procedures and terminology relevant to the Dean's office and the university.
*Purchases supplies for Dean's suite and follows standard purchasing and p-card procedures.
*Posts hourly job listing for HPS Dean's Suite via the Career Center. Works to ensure postings are accurate and standard hiring procedures are followed. Supervises student employees.
*Sends thank you notes from the Dean to donors in an accurate and timely way.
*Plans and implements all college level events working with the event team.
*Manages Dean's travel and other travel as requested
*Runs time and labor reports, serves as proxy in Epar approvals and other budgetary duties as required.













The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Minimum Qualifications
The successful candidate will possess a Bachelor's Degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. The following knowledge, skills, and abilities are required:

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

Special Instructions to Applicants
Applicants must submit a resume and a cover letter with their online application.

Is this a security sensitive position?
Yes

Driving a University Vehicle?
No

Job Open Date
05-20-2019

Job Close Date
Open Until Filled

Pay Rate
Salary Commensurate with Experience

Pay Basis
Monthly

Job Type
Full-time Permanent

Quicklink for Posting
jobs.unt.edu/applicants/Central?quickFind=65939

PI110178467