Posting Details

Posting Details

Posting NumberS03207PWorking TitleAccounting Assistant - NW District, GriffinDepartmentCAES Northwest District CESAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timePart TimeWork ScheduleAdditional Schedule Information

Monday-Friday
29 hours a week

Advertised Salary27,000Posting Date05/17/2019Open until filledYesClosing DateProposed Starting Date07/14/2019Special Instructions to Applicants

This position is located on the Griffin Campus and will assist faculty and staff located in the Northwest District.

Location of VacancyGriffin Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleAccounting Paraprofessional/ProfessionalPay GradeFLSAJob FamilyFTE0.725Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This new Accounting Assistant position reports to the Business Manager in Northwest District for UGA Cooperative Extension for a variety of specialized clerical accounting and bookkeeping functions. Activities and decisions are varied in nature, requiring independent action, excellent judgement, confidential treatment, and professional demeanor. This position is located on the Griffin Campus and will assist faculty and staff located in the Northwest District. Staff members are expected to demonstrate flexibility with scheduling to ensure the office will remain open and operational during normal business hours and to provide assistance to others to meet broader departmental needs.

Knowledge, Skills, Abilities and/or Competencies

Knowledge of UGA financial and budgeting practices, policies and procedures; knowledge of Sponsored Projects Administration. Demonstrated knowledge of accounting processes including payables, journal entries, and general ledger analysis and reconciliation. Prior budgetary and accounting experience and knowledge of generally accepted accounting principles (GAAP). Demonstrated knowledge of UGAMart, One USG Connect, OneSource payment, and reimbursement requests; knowledge of One Source journal entries and knowledge of Simpler. Knowledge of Microsoft Suite (Excel, Word, PowerPoint, Outlook). Ability to efficiently multi-task, handle interruptions and meet accounting deadlines. Ability to interpret data, analyze information and report to senior administration important fiscal matters. Excellent communication skills and strong organizational skills with emphasis on accuracy and attention to detail. Be dependable and work well independently. Ability to work effectively as part of a team and collaborate with staff and faculty.

Physical Demands

Working at a computer for long periods of time.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Initiate departmental payment and reimbursement requests via UGA’s Financial Management System; Serve as a backup with initiating purchase requisitions ensuring adequate and appropriate funding is available.
• Examine payment and reimbursement documentation for accuracy and compliance with UGA policies and procedures.
• Serve as the primary resource to departmental faculty in resolving issues with purchase and reimbursement requests and with UGA Financial Policies and Procedures; Assists faculty with questions related to account activity.
• Provide daily assistance to the department Business Manager in resolving problems, implementing new policies, preparing journal entries and other duties, as needed, including back up of some business manager duties.

Percentage of time65 Duties/Responsibilities

Duties/Responsibilities

• Keep the department Business Manager and office personnel informed of issues related to the departmental financial activities.
• Prepare general ledger entries for all department accounts. Follows up with Accounting, Accounts Payable, Sponsored Projects Administration and other units to resolve financial issues.
• Assist in preparing financial and statistical data to aid Business Manager in departmental budget-related activities.
• Assist with training of employees in the department with OneSource and OneUSG Connect, as needed.
• Assist the District HR Liaison with on-boarding of new employees

Percentage of time25 Duties/Responsibilities

Duties/Responsibilities

• Serve as the back-up to the department’s Business Manager.
• Attend financial staff, departmental faculty/staff, and College-wide meetings and complete College’s financial tasks as assigned.
• Attend Training and Development classes and/or webinars to improve skills and keep abreast of new and changing policies and procedures relating to accounting, budgets, sponsored programs, and other University policies and procedures.

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * This position is based out of Griffin, Georgia. Are you willing and able to work from this location?
   • Yes
   • No
   • No Response

Applicant DocumentsRequired Documents

Optional Documents

1. Resume/CV
2. Cover Letter
3. Certification
4. List of References with Contact Information