Accounts Payable Analyst, Tufts Support Services
- Employer
- Tufts University
- Location
- Medford, MA
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Tufts Support Services (TSS)delivers administrative services to schools and central units across the university’s three campuses. Administrative activities that are common across central divisions and schools have been consolidated, allowing expert teams to provide exemplary administrative support to faculty and staff. Comprising administrative support for transactional tasks in human resources and finance, TSS operates under a governance model that includes service level agreements and uses CRM technology to deliver visible, timely support TSS is customer-focused and strives for continuous improvement and high customer satisfaction.
Tufts Support Services (TSS)delivers administrative services to schools and central units across the university’s three campuses. Administrative activities that are common across central divisions and schools have been consolidated, allowing expert teams to provide exemplary administrative support to faculty and staff. Comprising administrative support for transactional tasks in human resources and finance, TSS operates under a governance model that includes service level agreements and uses CRM technology to deliver visible, timely support TSS is customer-focused and strives for continuous improvement and high customer satisfaction.
The finance components of TSS include Accounts Payable (AP), Procurement, and Travel Services. Accounts Payable manages the day-to-day processing of payment requests ensuring efficient, effective, and accurate cash disbursement and control. Accounts Payable is also primarily responsible for the update and maintenance of the supplier master data. The Procurement Team assists users by processing requisitions and submitting purchase orders to procure necessary supplies and services. They also facilitate departmental purchases by providing users access to the various procurement systems at Tufts (Marketplace, p-card, etc). The Travel Services Team assists users (including external guests) in making travel plans and reporting travel expenses after a trip is completed. All TSS Finance units work with TSS Tier 1 staff, departmental users, Central Administrative units, and outside suppliers to enforce good financial controls and to provide and deliver quality customer service to the university community.
The A/P Analyst is primarily responsible for the accurate and timely processing of non-PO check requests, both paper and electronic, and the related processes that directly impact or are impacted by these payments. The position will ensure that suppliers are properly created in our system according to university policy and properly coded for tax or withholding purposes. The A/P Analyst will also ensure proper supporting documentation is obtained, will reconcile related tax accounts and assist in year-end tax preparations and filings. Position will serve as an administrator for any on-line Check Voucher system and will work with TSS and AP staff to test and develop/implement new technologies. Working with the A/P team, the Accounts Payable Analyst will provide operational support to university users, assisting/guiding users through the check voucher/supplier on-boarding process, helping to collect required data and resolving errors/issues that arise.
Qualifications
Basic Requirements:
Bachelor’s Degree required in Business, Tax, Accounting or related discipline. Excellent technical, analytical and communications skills, both verbal and written, are required. Highly competent utilizing Microsoft Office Suite. Understanding of accounting principles and a basic knowledge of tax reporting is needed. Highly organized and detail oriented.
Preferred Qualifications:
Knowledge of CRM systems helpful. Experience in a support center environment specifically in a university setting is also helpful. Specific experience with foreign taxation and/or electronic supplier on-boarding systems is a plus.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Primary Location: United States-Massachusetts-Medford/Somerville
Job: Finance and Accounting
Organization: Tufts Support Services
Employee Status: Regular
Schedule: Full-time
Job Posting: May 7, 2019, 12:18:02 PM
Organization
Tufts University is a leader in American higher education – distinctive for its success as a moderately-sized teaching and research university. Our ‘university on a hill‘ is a collection of colleges and academic departments independently recognized for their public service in our local communities, across the country, and around the world.
Working at Tufts University
Across the university you’ll discover talented and committed members of our staff and faculty who share an enthusiasm and a deep commitment to Tufts. We are collectively bound by our pursuit of knowledge and truth, and driven by our common values and aspirations. The strength of these values is reflected in our willingness to look at problems from new perspectives and challenge the status quo.
T10 strategic initiatives
An organization’s priorities can tell you a great deal about the culture. The T10 Strategic Plan provides a window into how our values impact our work as a university and how we work with each other as people. The plan’s initiatives are deliberately ambitious and far reaching – including our Foundational Initiatives that address each employee’s stewardship of limited resources and our plan to engage with and celebrate both our commonalities and differences. These strategic commitments represent who we are and guide what we will become.
Our culture
At the heart of Tufts’ distinctive culture is a commitment to diversity of thought, openness, and the inclusion of people who represent differing experiences and points of view. Our staff, students and faculty represent over 100 countries of origin but with shared values that make us more alike than we are different.
What we value:
Making an impact – We seek out new innovative ways to improve the quality of life of individuals and societies around the world, and at home.
Personal worth – The individual human being must be at the heart of every interaction in which individual differences are understood, valued, and cultivated.
Mindful leadership – Leadership brings with it tremendous possibilities and equally important responsibilities. Our leadership is visible in our words and actions, and the impact we have on the lives of those we serve.
Community – Our connection to each other through learning, arts, culture, sports, and through making an impact, brings us together and enhances our collective well-being.
Progressive learning – Our preparation for complex challenges and changes requires a commitment to lifelong learning, a willingness to challenge accepted thinking, and a sense of urgency in implementing new practices.
What matters?
A university setting provides employees the opportunity to contribute to the well-being of their colleagues, our global community, and their individual professional development. Staff, faculty and researchers embrace the responsibility, and privilege, that working at Tufts provides. While not every employee will have the opportunity to connect personally with the individuals who benefit from Tufts’ research and outreach initiatives, at the end of the day, we all understand just how much our day-to-day work matters.
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