Auto req ID
113673BR
Duke Entity
MEDICAL CENTER
Job Code
2647 GRANTS AND CONTRACTS ADMINISTRATOR
Job Description

SENIOR GRANTS AND CONTRACTS ADMINISTRATOR
 
Responsibilities:
 Oversee and manage a diverse portfolio of research projects.Work in partnership with the appropriate Program Manager to assure efficient and compliant conduct of all research studies, facilitated by periodic meetings to occur no less than bi-weekly.Advise PI or designee on budget adjustments and revisions necessary to meet the sponsor requirements.Work with program manager on development of a project management plan for review and approval by the Administrative Director and PI/designee. Manage reporting and compliance timelines for new awards; communicate new WBSEs to appropriate department personnel.Review monthly reconciliations to ensure all costs charged to project are allocable and allowable; identify the need for cost transfers from account reconciliations; submit/approve the cost transfers; implement adjustments and inform PI and/or designee of any corrections/adjustments. Prepare budget projections and analysis to assist PI or designee with financial managementAs requirements change, prepare and submit requests for re-budgeting or re-programming of the funded project budget.  Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports.Prepare periodic reports to sponsors for review and submission by OSP.Manage the subcontract process with ORA and collaborating organizations; provide on-going sub-recipient monitoring.  Coordinate issuance of sub-agreements with ORAMake cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations.Assure compliance with SoM scorecard metrics pertaining to research administration, including but not limited to quality of grant submission, management of overdrafts, timeliness of cost transfers and cost distribution changes, effort certification, and cost sharing. All other duties and projects as assigned by DHVI Finance Management. 
Experience / Training / Certification6 years of related experience is requiredRAA and AGM required

Preferred SkillsAbility and desire to complete RAA certification.Ability to analyze data and formulate conclusions. Ability to learn changing technologies related to grants and contracts management. Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point). Ability to communicate both verbally and in writing with all levels of the organization. Ability to manage and prioritize multiple projects/tasks simultaneously. Ability to create verbal and written reports. Knowledge of federal rules and regulations relating to research grant and/or contract activity Knowledge of Duke University policies and procedures relating to grant and contracts activity Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management. Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards. Understand and be able to apply costing rules and regulations to federally funded projects. Experience with/Ability to perform required functions in SPS, R3, grants. Duke and SES relating to assigned duties. Understand financial processes and controls including the reconciliation process
Location
Durham
Requisition Number
401601227
Position Title
SENIOR GRANTS AND CONTRACTS ADMINISTRATOR - Human Vaccine Institute
Shift
First/Day
Job Family Level
81
Full Time / Part Time
FULL TIME
Regular / Temporary
Regular
Department Name
Duke Human Vaccine Institute - Admin
Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.Education

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.Research or grants education and/or certification is preferred.Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance(on-line) within first six months of hire is required.Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process. Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.Experience

No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.