Job description


Job no: 98768-AS
Work type: Staff-Full Time
Location: Madison
Categories: Academic Advising, Student Services/Support, Office & Administrative Support, Other

Position Summary:

The Adult Career and Special Student Services (ACSSS) - unit of the Division of Continuing Studies (DCS) serves as the admitting, advising, and academic dean's office for University Special students, including visiting international students at all levels participating in the Visiting International Student Program (VISP) credit and non-credit programs (

Under the direction of the Non-Credit VISP Director and Supported by the credit International Programming team, the VISP Coordinator will focus and support current VISP programming and take a collaborative and flexible role in growing the overall VISP Non-credit student population and revenue generation for campus, along with general support for all VISP team programming and recruitment. In particular, the position will focus on working with the entirety of visiting international students in non-credit programs, development, and administration - especially those offered in the summer. This position will work very closely with other VISP credit programming coordinators on program development, advising and recruitment during the academic year. The position will also coordinate the advising, admission, enrollment, housing, orientation, recruitment and event planning of summer visitors to UW-Madison. Some international travel each year for such purposes may be expected.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required, master's degree preferred. Internationally focused degree or international living experience preferred.

Minimum Years and Type of Relevant Work Experience:

1. Up to one year of experience required, and three to five years of experience preferred, in program administration within higher education and international education, involving attention to detail and program management with a track record of recruitment of international students and managing international partnerships.

2. Excellent communication skills, both written and verbal.

3. Experience using technology and computing resources to provide information, communicate across a distance, and manage data.

4. Working independently with strong organizational and planning skills is fundamental, but within an environment of teamwork and support of colleagues.

5. A passion for the institutional commitment of making international connections and to developing global citizens and leaders through innovative, fast-paced, non-degree international student programming.

6. Experience in academic advising, event planning and logistics, university admissions, and working with international credentials is preferred.

Additional Information:

This position is one of a team of 32 advisors, counselors, and student status examiners who work together in ACSSS to serve a range of people seeking access to learning at UW-Madison. As with each ACSSS staff member, the position has a distinct responsibility for a particular population, but also assists with general advising of all University Special students and assists with other services of the unit. A very flexible working style and strong work ethic are essential given the collaborative, dedicated, and creative spirit of the unit. Mission towards student centered programming and advising are integral to the spirit of the unit. Some hours outside standard business hours will be required, especially during peak program times, and some international travel may be required.

Please note that DCS is not able to provide sponsorship for this position. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

The Division of Continuing Studies is committed to building a diverse workforce. Members of underrepresented communities are strongly encouraged to apply.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $48,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please apply online and include a resume, cover letter explaining how you meet the relevant required experience and the names and contact information for 3 professional references.


Rosalyn Johnson
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: May 17 2019 Central Daylight Time
Applications Close: May 31 2019 11:55 PM Central Daylight Time




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Job No:
Posted: 5/20/2019
Application Due: 5/31/2019
Work Type: