Interim Dean, Extended Learning (In-House Only)

Job description


Plans, organizes, oversees, and directs ancillary and specialized operations that include enrollment, student services, business development, educational services, and workforce training programs. Incumbent is responsible for the development, implementation of quality and customized training and education programs and services for a wide variety of student and client populations including but not limited to: military, veterans, corporations, business and international.

Distinguishing Career Features
The Dean for the Extended Learning Division integrates and provides academic and administrative support to faculty and a diverse student population. The Dean requires the ability to direct and integrate the activities of a division which oversees academic, student and educational services and programs and its related functions and services. The Dean will provide leadership over curriculum, faculty, management, and support staff, and ensures excellence in delivering higher education opportunities. The Dean also requires the ability to facilitate professional development, establish standards and assess performance of faculty, management, and staff members within the Division.

Essential Duties and Responsibilities
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:

  • Develops, delivers, and sustains college level credit and fee-based education and training programs that meet the unique needs of students locally, nationally and worldwide.
  • Gathers and analyzes data to identify community and global higher education, workforce and industry trends. Assesses market data to identify areas for growth. Develops forecasts and projections. Develops reports that show outcome achievements and impact of strategies to aid in college planning and decision making.
  • Oversees enrollment management and student service support operations that includes student records, admissions, residency, transcript evaluations, graduation, credit for prior learning, data management, student accounts and reporting.
  • Works cooperatively with other administrators and managers to coordinate programs and services to meet student needs. Resolves conflicts and issues within and among academic sections/divisions. Provides oversight for developing academic partnerships for seamless student transfer opportunities.
  • Coordinates and collaborates with the college's Director of Enrollment Services to maximize the efficiency and quality of services provided to all students in related areas such as admission, registration, residency, and veterans' services.
  • Develops and maintains proactive and positive relationships and serve as a college liaison among national and local organizations and agencies that include business, industry, corporations, and federal agencies. Specifically serves as the spokesperson and liaison with the military and veteran education communities. May include local and worldwide travel.
  • Identifies workforce development and contract education opportunities and partnerships; creates formal proposals, contract agreements and operating budgets.
  • Develops, reviews, analyzes, and monitors proposals, grants, and contracts. Consults with legal counsel and risk management department as necessary.
  • Participates in college, District, educational, community, workforce, and government advisories, committees, conferences, and events.
  • Oversees the fiscal management and integrity of assigned division. Develops, and implements policies and procedures for a variety of division processes, with specific knowledge of college, District, state, Department of Defense, and other contract requirements.
  • Provides leadership to off-campus operations to meet the growth and support needs of students enrolled in a variety of programs. Oversees hiring and training of a network of Military Student Advisors (MSAs) located on military institutions and regions nationally.
  • Provides leadership to Division personnel which includes faculty, managers, classified staff, professional experts, independent contractors, and short-term employees. Supervises, evaluates and directs the efforts of assigned staff.
  • Develops standards of performance and conducts performance appraisals in compliance with District standards and contractual obligations.
  • Collaborates with the college's Director, Marketing and Public Relations to coordinate and implement a comprehensive marketing plan for specialized and new student and business development activities.
  • Oversees the security, quality control and operational compliance with respect to requirements set forth in Education and Service Agreements, MOU's, MOA's, and related federal and state regulations.
  • Oversees the implementation and operation of service requirements mandated in contracts among the college, District and military service branches, businesses, and community clients.
  • Oversees the development and maintenance of the data management systems utilized to track and report program operational activities.
  • Directs development of division budgets and manages financial resources consistent with policy and sound financial controls. Advocates for resources to support division programs and opportunities and allocates resources among competing requests for funds.
  • Communicates with faculty, managers, and staff by holding regular meetings to facilitate planning and collegial decision-making. Keeps faculty, managers, and support staff informed about issues, projects, and other information impacting instructional and student services and programs.
  • Maintains up-to-date knowledge of new developments and innovations in community colleges and higher education. Recommends changes to maintain relevance of programs in the division and to meet student and community needs.
  • Participates in strategic and long-range planning for the college and division.
  • Performs other related duties as assigned to support the objectives of the position.
Qualifications and Physical Demands

Knowledge and Skills
The position requires advanced specialized professional knowledge of the theories, principles, and practices associated with higher education curriculum and instruction, matriculation, and student services. Requires advanced specialized knowledge of the curriculum, courses, certificates, and degrees that are applicable and needed by active duty military and veterans. Requires in-depth knowledge of matriculation regulations and articulation agreements. Requires knowledge of and skill at teaching and learning processes that enhance student success and outcomes in a distance learning setting. Requires skills in organization and management practices as applied to the analysis and evaluation of programs, policies and administrative needs. Requires special knowledge of and skill at marketing and business development. Requires a working knowledge of the budget preparation and administration process. Requires a working knowledge of pertinent regulations affecting curriculum and academic accreditation within a military education setting. Requires skill in organizing work and building an effective team to respond to student needs. Requires advanced human relations skills to deliver formal and influential presentations, build effective teams, review performance, and exercise a unique sensitivity to the needs and interests of a diverse student population.

Requires the ability to develop and implement a plan of accountability for expanding a network of academic services targeted to active duty military and veterans in remote locations. Requires the ability to guide and motivate others toward goal achievement. Requires the ability to organize, plan, develop, and write new programs, develop new concepts, analyze outcomes, and prepare clear and concise reports. Requires the ability to inspire and promote awareness of socioeconomic and cultural diversity. Requires the ability to advise staff, direct and facilitate development of personal and team perspectives, develop and deliver training programs. Requires the ability to oversee delivery of courses offered by the division. Requires the ability to develop and monitor budgets, and maximize financial resources. Requires the ability to work collaboratively and productively with others.

Physical Abilities
Requires the ability to function in an office environment performing work of primarily a sedentary nature with some requirement to move to about campus and off-campus locales. Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in person. Requires near visual acuity to read printed materials and computer screens. Requires sufficient hand/arm/finger dexterity to retrieve work materials and operate standard office equipment.

Education and Experience
The position requires possession of a Master's Degree and one year of formal training, internship, or leadership experience reasonably related to the administrator's administrative assignment.
Or, any combination of education and experience which would meet the required equivalent qualifications for this position. (Application of Equivalency required)

Desirable Qualifications
At least three (3) years of leadership experience related to the administrative assignment. Or, any combination of education and experience which would meet the required equivalent qualifications for this position. (Application of Equivalency required)

Licenses and Certificates
May require a valid driver license.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

Conditions of Employment

This is a full time, Educational Administrator, ancillary funded position. The normal hours of work will be 8:00 a.m. to 5:00 p.m., Monday through Friday, with some flexibility required to work occasional evenings and weekends. The District reserves the right to extend, modify, or eliminate this position based upon available funds.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees. Additional Information

APPLICATION REQUIREMENTS: To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

I understand that a COMPLETE application packet is required for consideration. A complete application packet includes:
  1. A complete Coast Community College District Online Employment Application
  2. Current Resume (as a separate attachment – PDF recommended)
  3. A Cover Letter (as a separate attachment - PDF recommended)
  4. Answers to all Supplemental Questions (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do NOT paste your resume or put "see resume" or leave blank).
  5. Application for Equivalency, if applicable. Candidates making application on the basis of equivalency must submit an Application for Equivalency form (located at in addition to all other required materials
  • Please do not attach additional application materials--they will not be reviewed or returned.

Submission of all required application information and materials is the responsibility of the applicant.

Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.

All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community.

Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

Disability Accommodations: If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 OR (714) 438-4716.

  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.




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Job No:
Posted: 5/20/2019
Application Due: 5/30/2019
Work Type: