Project Coordinator -- Gies Marketing & Communications (114141)
- Employer
- University of Illinois at Urbana-Champaign
- Location
- Champaign, IL
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- Administrative Jobs
- Institutional & Business Affairs, Communications & Marketing, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
PROJECT COORDINATOR
Marketing and Communications
Gies College of Business
University of Illinois at Urbana–Champaign
PRIMARY FUNCTION:
The Project Coordinator is responsible for managing Gies-branded merchandise which includes purchasing, maintaining inventory, selling and/or loaning, as well as tracking the success of merchandise items. This position is also responsible for coordinating all advertising assets purchased for Gies College of Business. The Project Coordinator reports directly to the Project Manager and also supports the Brand Manager and Business/Administrative Associate in areas as assigned to effectively support and enhance the goals of Gies College of Business.
MAJOR DUTIES & RESPONSIBILITIES:
Project Trafficking (50%)
- Coordinate all purchased print, digital, video and social assets. This includes obtaining specs (working with vendors as well as team lead, designers, and writers to set deadlines and specifications) as well as proofing and distributing deliverables (getting approval and distributing advertising campaign materials to ensure timely and efficient workflow that optimizes resources and maximizes supplier satisfaction).
- Submit deliverables for media buys to media buyers in specific marketplaces.
- Keep all parties updated on project status and deliveries.
- Maintain detailed, complete, and timely records.
- Other duties that pertain to project trafficking.
Merchandise Management (35%)
- Collaborate with the Project Manager and Brand Manager to manage merchandise options by providing input on current or new products, keeping merchandise catalog updated, and ensuring sample inventory is in stock for review by college units.
- When necessary, develop and administer requests for proposals for vendors.
- Work directly with Project Manager and Brand Manager to ensure merchandise and other marketing materials meet brand standards and track success of items.
- Manage inventory of merchandise, banners, and backdrops, which includes tracking quantities as well as physically moving items in and out of storage.
- Research new vendors and coordinate with existing vendors to obtain estimates for merchandise options and getting scope of work requests for Purchase Order processing.
- Work with Project Manager to ensure that all business conducted on behalf of Gies College of Business is done so in an ethical manner.
- Successfully manage relationships with internal and external stakeholders.
- Work collaboratively and proactively with Project Manager to mitigate any delays or problems with stakeholders or vendors.
- Provide customer service for merchandise-related sales and inquiries, as well as serve as the contact for units borrowing departmental materials in a professional manner that exemplifies Gies College of Business.
- Maintain detailed, complete, and timely records.
- Other duties that pertain to merchandise management.
Purchasing & Payables (15%)
- Support the Business/Administrative Associate (BAA) by purchasing merchandise and other marketing materials, reviewing invoices for accuracy, and ensuring payment.
- Support the BAA in developing purchase orders, following up on payables, monitoring charges against purchase orders, and developing small purchase waivers as necessary.
- Manage all paperwork and process to get vendor set up with the University.
- Maintain detailed, complete, and timely records.
- Other duties that pertain to purchasing and payables.
POSITION REQUIREMENTS & QUALIFICATIONS:
Education
Required: Bachelor's degree in marketing, communications, or related field.
Experience
Required: Two years of experience in marketing, communications, or related field. Experience working and communicating directly with vendors. Experience with print production process. Experience managing budgets.
Preferred: Experience in a marketing production work environment. Experience with University of Illinois or higher education marketing. Experience with Banner. Experience with University of Illinois purchasing processes. Experience with Adobe CC design applications.
Knowledge, Skills, and Abilities
Superb interpersonal and communication skills; ability to work in a fast-paced, collaborative environment with designers, writers, videographers, and other marketing professionals; strong record-keeping and inventory management. Demonstrated ability to provide reliable customer service. Demonstrated ability to prioritize, multitask, ensure deadlines are met, as well as work in a team environment and work independently.
SALARY AND APPOINTMENT INFORMATION:
This is a full-time Civil Service Marketing Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after Friday, May 31, 2019. Salary is commensurate with experience.
TO APPLY:
Applications must be received by May 31, 2019. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:
Step 1) Submit the Staff Vacancy Application.
Step 2) Submit the Voluntary Self-Identification of Disability forms.
Step 3) Upload your cover letter, resume (months and years of employment must be included), academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.
In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Jeremy White at jeremyw@illinois.edu. For questions about the application process, please contact 217-333-2137.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.
The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.
College Name or Administrative Unit:Business Category:2-Administrative Title:Project Coordinator -- Gies Marketing & Communications (114141) Open Date:05/17/2019 Close Date:05/31/2019 Organization Name:Gies Mktg and Communications
Organization
Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.
Faculty
A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering.
Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.
Academic Resources
Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.
Research
Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).
Undergraduate Education
The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.
Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.
The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.
Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.
The Arts
A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture.
Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.
Inclusive Illinois, one campus, many voices
Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/
As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.
Inclusive Illinois, one campus, many voices
Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.
How can we appreciate difference to make a difference?
Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.
Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.
Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.
It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.
It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.
Learn more about how Inclusive Illinois promotes diversity here.
Commitment to Equal Opportunity
The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities
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