Program Coordinator, Bucknell Institute for Lifelong Learning

Job description

Program Coordinator, Bucknell Institute for Lifelong Learning

Job no: 496337
Position type: part-time
Location: Lewisburg, PA
Categories: Other

The Program Coordinator will be responsible for the management and program direction of the Bucknell Institute for Lifelong Learning (BILL). This position will plan, develop, promote, and maintain lifelong learning programs including supporting its committees, overseeing operations, implementing the program, managing financial operations, promoting membership, and promoting community relations.

This is a part-time, non-benefits eligible position and is generally expected to work 16 to 22 hours per week on average, based upon the Institute’s course cycles and registration.

Job duties include:
• Manage the day to day operations, policies, practices, programs, and publications of the Institute. Work with the Steering Committee and its subcommittees in policy development, implementation, and monitoring.
• Serve as the point person for the Institute and liaison to coordinate the Institute's relationship with the University and community. Maintain an open and welcoming office. Attend to correspondence; respond to inquiries and requests for assistance from members and prospective members of the Institute. Ensure effective and timely communication with and support of Institute membership in coordination with the Steering Committee and its subcommittee chairs.
• With the Curriculum Subcommittee, plan, implement, and evaluate class offerings that meet the community needs and interests, as well as field trips and travel opportunities as approved by the Steering Committee. Coordinate the schedule and location of courses, special presentations, and events with the Curriculum and Special Presentations Subcommittees. Address issues with the presentation of classes as they arise.
• With the Steering Committee, engage in long-term strategic planning and goal development for the Institute. Assess the quality of the Institute’s programs, including courses, special presentations, social events, trips, etc.
• Promote the Institute to community and regional organizations, institutions, and media. Including, but not limited to, developing and executing outreach plans, managing social media platforms, and assisting in the development and distribution of course catalogs, brochures, and other publications.
• Prepare and manage the Institute’s budget including, but not limited to, developing financial and budgetary reports, paying bills, maintaining financial records, and providing financial reports to the Steering Committee.
• Work with the Development Subcommittee and University Advancement to enhance donor relations.
• Maintain the Institute's records and files to include, but not limited to, members and course leaders, protecting access to such records, and ensure the confidentiality of information, including the proprietary information of the University and the Institute.
• Provide support to the work of the Institute’s Steering Committee and standing subcommittees. Including but, not limited to, receiving and providing information and copies of committee and subcommittee reports; maintaining records of meetings, decisions, and policies.
• Coordinate with the Chair of the Curriculum Subcommittee to recruit, support, and recognize course leaders.
• Plan and implement biannual post-term receptions and other events.
• Oversee and manage the stock and availability of office supplies and equipment. Coordinate the provision of audio and video equipment for course leaders and special presentation presenters.

Minimum Qualifications:
• High school diploma and five years of relevant experience managing the business-related aspects of a program, institute, or center OR an equivalent combination of education and experience
• Fiscal management and budgeting experience
• Strong interpersonal skills
• Demonstrated ability to work effectively with diverse populations
• Demonstrated commitment to actively contribute to and foster a diverse and inclusive community
• Strong understanding and sensitivity to the perspectives of the senior population
• Proficient computer skills, including Microsoft Office Word and Excel and the ability to learn new technology and systems
• Excellent written and oral communication skills

Preferred Qualifications:
• Bachelor’s degree
• Experience managing and supervising staff and/or volunteer activities
• Previous experience managing a lifelong learning institute or related experience
• Previous experience in higher education that includes the development and implementation of noncredit or community education services and programs
• Working knowledge of programmatic, legal, and financial aspects of adult continuing education programs
• Knowledge of marketing educational programs
• Knowledge of continuing education principles and practices

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 50 majors and 60 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,600 undergraduate and 100 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors.

Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its students. Residential life is vibrant with about 150 student-run organizations, 27 NCAA Division I athletic teams, a robust arts culture, and a strong student commitment to community and global service work.

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community

Located in central Pennsylvania, Lewisburg features a variety of restaurants, beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), charming shops and boutiques, and the Barnes and Noble at Bucknell University Bookstore. About 33,000 residents live in the region.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is about three hours from New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living here is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and many opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School is consistently ranked among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

Advertised: 16 May 2019 Eastern Daylight Time
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Posted: 5/20/2019
Application Due: 8/20/2019
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