Job Title: Administrative Assistant 1
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 16227
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var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$0','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$0');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;Minimum RequirementsAssociate's degree from an accredited college or university in a related field and a minimum of three years’ progressively responsible experience in administrative support positions
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions
Departmental Requirements - Knowledge, Abilities & Skills Detail-oriented and proofreading accuracyWorking knowledge of correct English grammarExcellent interpersonal, written and verbal communication skillsAbility to work independently, take initiative and make sound decisionsProficient in Microsoft Office and other computer software/databases or ability to learnStrong organizational, office/telephone etiquette, customer service and networking skillsAbility to maintain confidentiality, multi-task, perform well under pressure and meet deadlines var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$1','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$1');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;PreferredPrefer a Bachelor’s degree from an accredited college or university or beyond in a related field and 2 years of experience; Experience in a dental office or practice setting; Experience in higher education setting; Experience with the following software: AxiUm, Banner, One45, PASS, Quicken, PeopleSoft Financials & HRMS, ExamSoft var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$2','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$2');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;ResponsibilitiesThe Administrative Assistant 1 provides administrative and office support activities for the DCG’s Oral and Maxillofacial Surgery department Chairman and faculty. Know the formal and informal goals, standards, policies and procedures, which include familiarity of other departments within the College and University. Is sensitive to the interrelationships of both people and functions within the department. The duties include, but are not limited to:

• Provide administrative support for department Chairman in the daily activities of the department; to include, managing the calendar and appointments, compose correspondence/reports, preparing teaching materials, making travel or meeting arrangements, and providing any other assistance, as requested or required
• Coordinate communications between the OMFS department Chairman and other faculty and administrative staff both within and outside the department; receive and relay sensitive information related to personnel, department and College activities; assist department Chairman with the dissemination of AU/DCG policies and procedures to department personnel.
• Organize and oversee the activities and operations of the department to ensure assigned tasks meet required time lines and standards of quality and quantity. Schedule appointments for departmental faculty; prepare and send appointment reminders; maintain and update the department calendar.
• Prepare reports which summarize financial and statistical information related to the department’s budget, accounts, activities, programs and operations; advise management of unusual funding levels and expenditures; compile information to support projected expenditures in specific areas, such as, operating costs or travel costs.
• Maintain and monitor financial and statistical information related to travel, licenses, degrees, grant programs and activities, revenues and expenses; ensure data is current, complete and accurate. Reconcile department’s budgets. Create spreadsheets, including formulas, to organize, display and summarize data, facilitate analysis and identify interrelationships; prepare special reports for DCG administration and other AU departments, as requested or required.
• Assist OMFS Program Director and Office Specialist with maintaining records/documentation for program accreditation; maintain and assist with reporting of yearly CODA Self-Study. Coordinate yearly OMSITE exam. Train/assist Office Specialist with the duties/activities of the department and OMFS Residency Program.
• Assist Office Specialist with: maintenance & renewal of licenses, certifications & credentials/contracts for faculty/residents; coordination/maintenance of travel forms, airline and hotel reservations; maintenance of faculty/resident Outlook/Google calendars; maintenance of department on-call schedule.
• Maintain predoctoral courses. Assist course directors with organizing and preparing materials for didactic and clinical courses. Maintain/report program curriculum inventories, registrations, class rosters and grades. Prepare, proxy and grade exams. Coordinate yearly student awards.
• Assist IV Sedation course director with activities of the course. Coordinate department's annual CE course, Academic Day. Act as department representative for multiple school/enterprise fundraising events.
• Answer department phones, handle or forward messages, collect distribute mail, type correspondence, handle patient complaints, and act as a scheduler, when necessary. Work independently on projects, as assigned. Perform any other tasks, as requested or required.

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