Academic Assistant

Job description

Academic Assistant
Susquehanna University

About Susquehanna
As a living, learning and working community, Susquehanna University affirms its commitment to being an engaged, culturally inclusive campus. As we seek to embody the rich diversity of the human community, we commit ourselves to the full participation of persons who represent the breadth of human difference. The university encourages candidates from historically underrepresented groups to apply. Susquehanna University is an Equal Opportunity Employer.

Susquehanna University is a national liberal arts college committed to excellence in educating students for productive, creative and reflective lives of achievement, leadership and service in a diverse, dynamic and interdependent world. Its more than 2,200 undergraduates come from 35 states and 22 countries, and all students study away through Susquehanna's unique Global Opportunities program. Susquehanna University's 325 acre campus, noted for its beauty, is located in Selinsgrove, Pennsylvania, 50 miles north of Harrisburg in the scenic Susquehanna River Valley, about a three hour drive from Philadelphia, Washington, D.C., and New York City. For more information, please visit

Position Summary
Job Summary
This position provides administrative and clerical support for their primary departments as well as cross-trained support coverage for all academic departments on campus.
Specific Responsibilities

  • Provide administrative support for faculty, program's day-to-day needs. This includes scheduling meetings, handling correspondence and typing needs, ordering supplies, copier troubleshooting, maintaining an efficient filing system, mailings (including mail merges), bulletin boards, planning special events, printing jobs, processing purchase card statements, tracking budgets and initiating purchase orders, and updating and maintaining web pages and SharePoint sites
  • Provide administrative support for faculty advising/teaching, including typing and/or compiling course materials, collecting course syllabi, arranging transportation for field trips, providing Blackboard/Moodle support, ordering desk/review copies of textbooks
  • Provide administrative support for faculty job searches
  • Provide confidential assistance to department chairs in regards to tenure and third-year reviews of faculty
  • Hire, train, schedule, and supervise work study students
  • Serve as back-up to the department Academic Assistants

    The Creative Writing faculty's special programs include the Writer's Institute, the Apprentice Writer program and the Advanced Summer Writer's Workshop. In support of these programs, the academic assistant:
  • Prepares brochures, posters, flyers, and advertisements for journal ads and department events
  • Edits design and layout for publications
  • Prepares contracts for visiting writers and makes hotel and travel arrangements
  • Provides support for the Rivercraft and Susquehanna Review journals

    In support of the Honors Program, the academic assistant:
  • In consultation with the Director of Honors, generates appropriate correspondence to students relative to course scheduling, grades, programs, activities, and other areas. Carefully monitors each Honors student progress based on established parameters
  • Assists with the scheduling of Honors classes as requested
  • Facilitates the Honors Students Mentor program
  • Supports the activities of the Honors Collective
  • Assist with the organization and execution of the Sophomore Colloquium
  • Assist with the documentation of the Honors Research Projects, including correspondence with students and advisors
  • Support the Honors courses' instructors

    Required Qualifications
    Knowledge, Skills, Abilities
    Knowledge of English language including meaning and spelling of words, rules of composition and grammar. Skilled at written and verbal communication, including formal presentation to groups. Ability to set priorities and advocate team concepts; work collaboratively with faculty and staff. Knowledge of Microsoft Office Suite, Office 365, web-based applications including Blackboard; Colleague; Adobe Acrobat and Adobe Suite. Ability to maintain confidentiality, attention to detail and a strong sense of customer service. Ability to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. Ability to multi-task and manage multiple priorities.

    High school diploma or equivalent required.

    Minimum of three years of relevant office experience required.

    Physical Demand
    On a daily basis, essential duties of the position may require the ability to stoop; to reach; to stand, to walk and sit for extended periods of time; to push and/or pull objects weighing up to 30 pounds; to lift and carry objects weighing up to 15 pounds; to use finger dexterity to operate a computer and other office equipment and hand strength to grasp files and other objects; to perceive the attributes of objects by touch; to hear and verbally exchange ideas and information with the public, staff and others on the phone and in the office; to see clearly from less than one foot to arm's length with a good field of vision and to distinguish basic colors and shades of color. On a frequent basis, essential duties of the position may require the ability to climb stairs, to kneel and/or crouch to retrieve files and other items.

    Preferred Qualifications
    Experience working with a diverse population strongly preferred.

    For full application instructions and position description, visit:

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    Job No:
    Posted: 5/16/2019
    Application Due: 6/17/2019
    Work Type: