Accounting Coordinator

Job description

Orange Coast College


Accounting Coordinator

Job# O-050-19

Salary: $57,406.00 - $77,395.00 Annually

Deadline: 05/29/19


Full job description and OFFICIAL application available ONLY at:



Performs reviews, accounting entries, and reconciliation for general, enterprise, and special fund accounts.  Provides technical general ledger accounting services assuring accurate and timely budget and financial information that can be used for current and future financial and program decisions.  

Distinguishing Career Features

The Accounting Coordinator is an advanced level classification in a multi-tiered career ladder for clerical and technical accounting.  Accounting Coordinators require demonstrated competency in processing a full range of transactions for several closely related accounting areas such as cash, accounts payable, and receivable.  Accounting Coordinators and higher positions will demonstrate knowledge of generally accepted accounting practices and will have competency in allocating transactions to proper account codes (strings), process approved journal adjustments to the general ledger and accounting for enterprise or categorical funds.  Accounting Coordinators will have competency in budget line item transfers that comply with fund requirements and journal entries to the general ledger.  They will also have competency in revenue stream accounting, budget administration, and support to prepare audit documentation supporting financial statements.  Accounting Coordinators participate and coordinate in the design, testing, implementation, and evaluation of automated and manual accounting systems.  Advancement to Accounting Analyst is possible based on need, compliance with the job qualifications, and the ability to perform special studies, process full general ledger accounting adjustments, and be responsible for portions of the District's accounting systems.

Essential Duties and Responsibilities

Specific duties may vary among departments and jobs.  Incumbents typically perform a substantial portion or all of the following kinds of duties:

• Maintains accounting records of assigned functions such as in financial aid, categorical programs, enterprises, auxiliary, student activities, special programs, or in the treasury, revenue, and/or clearing accounts.   

• Reconciles cash accounts, fund balances, vendor, and specific balance sheet asset accounts.  Reviews revenue and expense accounts.  Reclassifies accounting transactions into proper account classifications. 

• Works with accounting/fiscal staff to determine detailed business needs and best practices when applied. 

• Identifies areas within Fiscal Services where increased automation and reliance on system controls will lead to efficiencies. 

• Reviews and analyzes transactions including those processed by others for accuracy, proper account coding or classification and allocation.  Follows up with vendors, suppliers, and agencies to reconcile transactions. 

• Assists, and may facilitate certain aspects of the budget development process for categorical, special, and general funds.  Participates in certain aspects of its preparation, such as data collection and prior-year performance analysis.  

• Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs.  Provides technical assistance to staff on financial matters relating to programs. Trains and updates staff on program changes and requirements as needed.

• Provides ongoing support in developing a budget, accounting documents, reports and resource manuals related to assigned areas of responsibility. 

• Review and evaluate proposals for new departmental systems involving financial accounting methods, policies, and procedures; monitor the procurement, development, and implementation of those systems to ensure proper integration with other financial accounting systems. 

• Prepares and processes accounts payable information to comply with various payment timetables. Verifies and reconciles documentation of merchandise and services received against claims, invoices, purchase orders, and packing slips. 

• Identifies, verifies and corrects standardized account codes, budget authorization, and available and qualifying budgets.  

• Assists others with resolving problems with accounting transactions and adjustments such as credit memoranda, undocumented purchases, and invoices, goods and services not received, returned or refund checks.  

• Facilitates and prepares line item transfers.  Reviews expense and other requisitions for compliance with applicable standards, rules, and regulations, and approved budgets analyzing variances and resolves variances with appropriate managers.  Monitors expenditures of funds carried over from prior fiscal periods. 

• Receives cash and cash equivalent from a variety of sources.  Verifies amounts and balances to supporting documentation.  Enters information into appropriate accounts as required.  Prepares deposits and other transmittals. 

• Reconciles and compiles periodic reports to show statistics such as cash receipts, accounts payable, and accounts receivable.  Trace transactions through previous accounting actions to identify and correct discrepancies. 

• Prepares documents such as invoices and account statements.  Follows up with customers on account balances that are outstanding, or involve multiple fiscal years.  May recommend remedial action, write-off of account balances or settlements negotiated to resolve account disputes and delinquencies. 

• May participate with the input of budget data. Complies with established procedures for specialized budgets.  Analyzes budget reports to assure expenditures do not exceed appropriations.  Enters pre-encumbered funds to the automated accounting system. 

• May maintain a job control system, as it relates to specific funds. Monitors the allocation of jobs to assure compliance with special fund requirements. 

• Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information.  

• Assists auditors with the review of financial records and transactions. 

• Participates in the preparation of periodic financial statements and categorical reports, including variance analysis, for advisory/regulatory groups and administrators.  Assists with opening and closing of financial records based on the fiscal year. 

• May exercise partial leadership over and provide assistance to other accounting staff on an as-needed basis to balance fluctuations in workflow. 

• Performs other duties as needed that support the overall objective of the position.


Qualifications and Physical Demands



Knowledge and Skills:

The position requires considerable knowledge of the principles and procedures of accounting, auditing, and finance with additional expertise in budget preparation and control. Requires in-depth knowledge of generally accepted accounting principles, regulations, and controls applying to assigned financial operations. Requires working knowledge of audit documentation requirements.  Requires in-depth knowledge of automated accounting systems and relational databases used for storing and linking accounting data. Requires basic knowledge of the practices and techniques in accumulating cost accounting information, including allocation of accounting data to determine standard costs or rates.  Requires working knowledge of financial management, control, and reporting processes associated with restricted funds.  Requires well-developed math skills to perform complex accounting and statistical computations.  Requires sufficient language skills to prepare reports suitable for external publishing.  Requires well-developed human relation skills to explain detailed information in small group settings and work with staff in an advisory capacity. 


Requires the ability to perform the functions of the position.  Requires the ability to apply accounting controls, rules, and procedures, and perform accounting tests.  Requires the ability to research, compile, analyze, and interpret accounting data.  Requires the ability to maintain accurate and retrievable files, records, audit trails and trace transactions to original entries.  Requires the ability to perform accounting and general math computations quickly and accurately.  Requires the ability to setup complete fund accounts and prepare financial statements.  Requires the ability to organize and prioritize work to meet deadlines and timetables.   Requires the ability to work cooperatively with individuals and work teams within and outside the department, including vendors.  Requires the ability to access and use a computer, common office productivity software, and specialized accounting software to access databases.


Education and Experience:

The position typically requires a Bachelor's Degree in accounting or finance or equivalent plus 5 years of relevant and progressively responsible experience in governmental accounting, fund accounting, or closely related field that includes participation in the design of financial accounting systems.  Additional relevant experience may substitute for some higher education.   Or, any combination of education and experience that would provide the equivalent qualifications.

Licenses and Certificates:

May require a valid driver license.






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Job No: O-050-19
Posted: 5/16/2019
Application Due: 5/29/2019
Work Type:
Salary: $57,406.00 - $77,395.00 Annually