Posting Information

Position Information

Position Type Permanent Staff (SHRA) Is this an internal only recruitment? No Position Title Business Officer - Contributing Working Title Post Award and Business Process Officer Position Number 20032750 Vacancy ID P010131 Budgeted Hiring Range $50,000 - $67,000 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent 67/GN09 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday- Friday 8am – 5pm, and necessarily fluctuate to meet the requirements of the position.

Department Name and Number Sch of Inform and Libr Science-370101 Date First Posted 05/14/2019 Closing Date 05/20/2019 Position Location Chapel Hill, NC Position Posting Category Accounting/Finance/Auditing Position Summary Information

Department Description

The School of Information and Library Science (SILS) seeks to advance the profession and practice of librarianship and information science; to prepare students for careers in the field of information and library science; and to make significant contributions to the study of information. Faculty members further these goals by teaching and advisory work; by research and scholarly publishing; and by service to the School, the university, the state, and the professional community.

The School of Information and Library Science establishes a sole administrator, a professional Post Award and Business Process Officer, to support the growing research needs of faculty, students and staff, and supporting the overall business process infrastructure of the School.

The School of Information and Library Science (SILS) has substantially increased its research portfolio as well as broadened its research needs. As such, existing capacities have grown beyond current staffing levels to the detriment of current and future sponsored needs. The current funded sponsored portfolio continues to grow and has reached over $32 million dollars across numerous active research projects from a variety of funders. This Business Officer-Contributing position will report directly to the SILS Associate Dean for Administration and Special Academic Programs and serve to navigate and translate these funding requirements within University Finance and HR processes. In addition to managing the research portfolio, this position will additionally work actively with the SILS Financial Analyst and SILS HR Officer to support the overall business process infrastructure for the School, serve as the Institutional Knowledge Host advising strategic programming and impact to SILS grants portfolio, and will work with a wide range of Academic and Industry partners.

Equal Opportunity Employer

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description

POST AWARD OFFICER – 65%
+ Owner of the Award Setup, Award Management and Project Closeout stages of the Award Lifecycle for SILS sponsored projects. The position is solely responsible for the monitoring of awards. Ensures budget is correctly reflected in ConnectCarolina and appropriate University subsystems are updated (research supported salary, etc).
+ Full Award Management responsibilities for the School with regards to funded agreements. Includes, but not limited to, Renewals and Progress Reports, Modifications and Award Amendments, Prior Approvals, Regulatory Compliance, Export Control, Working with Subrecipients, Journals, Personnel Transactions, Revenues, Purchasing, Subrecipient Payments, Vouchers, Cash Advances, Cost Share, Independent Contractor Payments, and interim Reporting (Technical and Scientific Reporting, Financial Reporting, Managing Carryover Funds).
+ Maintain decision-ready budget estimates and reports for the purpose of setting priorities, allocating resources, and completing annual spending; reports should accurately reflect each contract’s/grant’s financial position. Draft and present appropriate plan of action to principal investigators if preemptive action is necessary to mitigate risk and prevent marked acceleration or deceleration of expenditures (burn rate analysis). The Associate Dean of Administration will only be involved with extreme situations including those which may require additional funding from departmental sources.

BUSINESS PROCESS CONSULTANT – 30%
+ Key financial advisor to the Associate Dean for managing C&G budgets and financial reporting.
+ Manages the federal effort certification process for the School faculty, staff, and students.
+ Analyze, monitor, interpret and/or review financial data using historical patterns, legal requirements, knowledge of C&G, awareness of changes in policies and procedures, current business trends, discussions with other SILS finance professionals and university business staff and technical/financial skills.
+ Reconciles Grant Processes to HR, Finance, Programs Officer, Student Services Coordinator, External Partners. Advise faculty on status of projects, i.e. balances, budget allocations by amount, upcoming end-dates, sub awards, summer salary, salary release, re-budgets, no-cost extensions, equipment acquisition and budget justifications.
+ Process vouchers, web travel actions, and HR, PAAT and similar transactions as needed in support of the Associate Dean to ensure business continuity of wide-ranging business needs such as accounting, budgeting, auditing, and grants administration.

OTHER DUTIES AS ASSIGNED – 5%

Minimum Education and Experience Requirements

Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities

Skills/Abilities: Intermediate knowledge and application of office practices and procedures. Intermediate computer skills. Must maintain confidentiality of work related information and materials. Sufficient ability to work well under pressure and meet deadlines. Ability to manage and prioritize multiple projects/tasks simultaneously while maintaining accuracy. Ability to operationalize the development and maintenance of internal controls. Detail oriented, strong communication skills, ability to understand complex accounting issues, and ability to learn and interface with various online accounting systems is also required.
Equipment/Resources Used: Personal Computer and other equipment associated with a general office environment (copier, telephone, fax, etc.). A variety of word-processing, spreadsheet, database, e-mail, and presentation software.
Interpersonal: Combined skills in understanding, counseling, and/or influencing people are important in achieving job objectives, causing action, understanding others, or changing behavior; and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others. Must be able to function independently and have a clear understanding of accountability. Significant grasp on appropriate escalation when issues arise.

Preferred Qualifications

•Certified Research Administrator (CRA certification) or ability to obtain within one year preferred.
•Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor’s degree program.
•Substantial knowledge and experience working with post-award financial management generally requiring at least three years of relevant grants and contracts experience.
•Thorough understanding of how to interpret regulations and guidelines from a wide variety of funding agencies and ability to manage the funding mechanism required by those agencies.
•Demonstrated skills in analyzing data and formulating conclusions; full command of MS Excel.
•Understand the management requirements of broadly represented aspects of Federal financial research compliance and to develop strategies for meeting compliance expectations within a dedicated unit and/or assigned portfolio.

Required Licenses/Certifications Special Physical and Mental Requirements Position/Schedule Requirements Position Attributes Stimulus/ARRA Funded No Quick Link http://unc.peopleadmin.com/postings/162137 Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Applicant Documents Required Documents

1. Curriculum Vitae / Resume
2. Cover Letter
3. List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select the response below that best describes your experience/education for the Business Officer position.
   • Bachelor's, Master's, Doctorate degree in Business Administration, Public Administration or related business area
   • Associate's degree in Business Administration, Public Administration or related business area and 2 years of related experience
   • Combination of post-high school education and 4 years of related experience (ex: 1 year towards a degree and 3 years of experience)
   • High School diploma/GED and 4 years of related experience
   • Did not complete high school but have a combination of high school education and related experience to equal 8 years (ex. 1 year of high school and 7 years of experience)
   • None of the above
2. * Tell us about a time you had to manage multiple concurrent professional/sponsored research programs that supported faculty. How did you manage expectations on deliverables and determine priorities? How did you deliver and how could you have done better?

   (Open Ended Question)

3. * Discuss a time when you improved a particular workflow, process, or system.

   (Open Ended Question)

4. * + Discuss the tenets of good financial reporting. If you developed a post award grant report from scratch, what components would you include and why?

   (Open Ended Question)