Job description

Posting Details

Posting Details

Reference Number 35-32009 Posted Job Title SENIOR BUSINESS ADMINISTRATOR School Name School of Social Policy and Practice Org Social Policy & Practice Posted to the Web 05/13/2019 Posted Job/Salary Grade 027 Employment Type Exempt Hours N/A Position Type Full Time Position Schedule 9:00am - 5:00pm Months 12 Position Length Ongoing Position End Date University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The School of Social Policy and Practice contributes to the advancement of more effective, efficient, and humane human services through education, research, and civic engagement. In pursuit of this mission, our theory-based masters and doctoral programs in social work, social welfare, nonprofit leadership, and social policy encourage students to think and work across disciplinary lines and cultures as well as across national and international boundaries.


Reporting to the Director of Financial Operations, the Senior Business Administrator serves as a critical member of the School of Social Policy and Practice’s Finance and Administration team. The position provides support and guidance to senior-level group members, other F&A staff, and SP2 constituents. Grant responsibilities include providing pre- and post-award backup to the Grants Manager in the areas of grant budgeting and PennERA submissions, payroll processing, review and approval of reimbursements and sponsored research expenditures, account reconciliations, and monthly reporting. The Senior BA also serves as a high-level reviewer and approver for all non-grant transactions, and provides feedback to other team members as it pertains to compliance with Penn and SP2 financial policies. Under the guidance of the Director, the Senior BA will also manage the School’s payroll processes, including the hiring of full-time and part-time faculty and staff. This position plays a vital role in assisting the F&A group and the School in their goal of continually improving financial processes, while ensuring effective stewardship of School and University resources.


BA/BS degree with 3-5 years’ experience, or an equivalent combination of education and experience in a University Business office environment, are required; experience with Penn’s financial, grant, and reporting systems (BEN, PennERA, UMIS, Business Objects and Hyperion) as well as intermediate skills in Microsoft office (particularly Excel) a plus; some grants experience preferred.

The successful candidate will have an engaged and responsible work ethic, a pro-active work style, and the desire to add value to and improvements in existing systems of grant and non-grant financial management. Must clearly demonstrate attention for detail and have highly effective interpersonal skills; the ability to enforce policy guidelines with constituents in a professional and diplomatic manner; and the ability to collaborate well with individuals of diverse backgrounds and skill sets within different areas of the School. Must be able to work independently as well as collaboratively and remain flexible in order to adapt quickly to changing priorities.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. Quick Link Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • [email protected]
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
Applicant Documents Required Documents
  1. Cover Letter
  2. Resume
Optional Documents




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    Job No:
    Posted: 5/15/2019
    Application Due: 6/29/2019
    Work Type: