Title IX Investigations Coordinator

HR Extension is exclusively conducting a talent search for a Chapman University located in the Orange, California, to fill a Title IX Investigation Coordinator position with an high-caliber Human Resources professional with a deep level of understanding of Title IX and VAWA, at least 5 years of experience conducting investigations alleging sexual harassment (in a higher education setting preferred), and someone who is able to create a solid process that balances both timeliness and quality.

Position Description
The Title IX Investigation Coordinator will ensure compliance with Title IX of the Education Amendments of 1972 Civil Rights Act (“Title IX”) and other related federal and state laws. The position is responsible for supporting and conducting investigations of Title IX complaints of sexual harassment, including claims of gender discrimination and participates in training initiatives to address relevant regulations and policies. Through a well-documented and thorough investigation process, the incumbent assists with the coordination, response, investigation, resolution of reports/complaints asserting violations of the University’s Harassment, Discrimination and Sexual Harassment policy as well as corresponding state and federal laws.

Additionally, this position works closely with the Equal Opportunity and Diversity Officer, the Office of Legal Affairs and various stakeholders across the University.

The Title IX Investigation Coordinator responsibilities are as follows:


Investigation & Consultation

  • Collaborate and consults with the Equal Opportunity and Diversity Officer regularly to monitor and manage Title IX incidents to ensure an efficient and effective response to reports and complaints.
  • Serves as the initial review for the routine to moderately complex complaints of employee and/or third parties related Title IX sexual harassment complaints including harassment based gender, gender identity and gender expression.
  • Meets with assigned complainants, respondents and witnesses to provide information regarding the University’s complaint process (formal and informal), available resources, and interim measures.
  • Interview the impacted party, respondent, and relevant witnesses.
  • Gather relevant evidence. Act as a neutral party through all aspects of investigation and ensure a prompt, fair, and neutral process for all parties. Maintain a high level of confidentiality during all proceedings.
  • Creates comprehensive written investigation reports that clearly identify the issues investigated, identify all relevant university policies, summaries all relevant evidence and provides clear findings.
  • Maintain accurate and thorough records and notes of investigatory process.
  • Create comprehensive written investigative reports for the Equal Opportunity and Diversity Officer that clearly identify the issues investigated, summarize the evidence, make findings under University policy, and recommend appropriate remedial steps.
  • Provide periodic, timely updates regarding the status of complaints received and investigations in progress to the Equal Opportunity and Diversity Officer. Conducts informal review of complaints when appropriate and in accordance with University policy.
  • Supports the Equal Opportunity and Diversity Officer with Title VII investigations.


Case Management & Education

  • Assist Equal Opportunity and Diversity Officer with the implementation of a case management database to organize, manage, and track all Title IX incidents. Maintain the case management database and produce reports using the database.
  • Track, trends and reports, and addresses systematic problems relating to complaints.
  • Create and facilitate training/presentations to students/student groups and employees regarding the university’s nondiscrimination policies and identifying and integrating best practices into the complaint resolution process.
  • Assist the Equal Opportunity and Diversity Officer and Title IX Coordinator with the development and implementation of a comprehensive university Title IX training program for students, faculty, and staff.
  • Stay abreast of regulations and statutes relating to gender-based violence, including but not limited to Title IX, Clery, and VAWA.
  • Assist the Equal Opportunity and Diversity Officer and Title IX Coordinator with the development and implementation of a comprehensive university Title IX training program for students, faculty, and staff.
  • Serves on university committees as requested.
  • Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.


Qualification, Experience and Skills:

  • Master’s degree required and 5 years of demonstrated experience conducting investigations alleging sexual harassment, including gender discrimination, sexual misconduct in University setting, or relevant experience is required. Preferred Law or other graduate degree desired.
  • Understanding principles of conducting trauma-informed investigation.
  • Knowledge, experience, and training in handling issues related to gender-based violence.
  • Experience working in higher education strongly preferred.
  • Demonstrated knowledge of Title IX and VAWA and other applicable laws and regulations is required.
  • Knowledge of best practices as they relate to institutions of higher education compliance with Title IX and VAWA;
  • Ability to manage multiple, on-going caseload of Title IX-related incidents and complaints;
  • Effective organization and analytical skills.
  • Strong written analytical and communication skills.
  • Ability to guide, advice and support the training and learning process with respect to Title IX.
  • Excellent attention to detail, strong problem-solving skills, the ability to deal with confidential and sensitive information.
  • Demonstrated commitment to diversity and inclusivity, as well as the ability to work with a wide range of constituencies (staff, students, faculty, parents, and administrators) with diplomacy and tact.
  • Ability to take initiative and exercise sound judgment.

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