Request/Posting Number 0712029
Classification Title Business/Administrative Associate
Job Class # 005010
Type of Position Civil Service
Percent Appointment: 1-100 (For Student Employment and Graduate Assistant Only; state hours per week) 100
Department Dean of Students - 02700000
Job Category Staff
General Summary The Business/Administrative Associate serves as the budget manager of the Dean of Students Office, which is comprised of numerous individual units. The Business/Administrative Associate assists in the preparation and monitoring of both budgets and financial expenditures, as well as managing administrative functions of the Dean of Students Office. Each of these tasks requires a high attention to detail and ability to work independently with appropriate guidance when necessary. This requires the Business/Administrative Associate to be proficient with Excel and to be able to work independently on completing tasks while also working collaboratively with Dean of Students unit personnel that do not have a background in accounting practices, Registered Student Organizations and their advisors, the Vice President for Student Affairs Business Office staff, and related offices within the Division of Finance and Planning.
Required Qualifications 1. Bachelor's or Master's degree in accounting, finance, business, or field related to position
2. Two (2) years of professional accounting experience, one year of which must be at an administrative level
3. Two (2) years of work experience preparing regular budget reports and monitoring expenditures
4. Two (2) years of work experience reconciling multiple budgets and projections
5. Two (2) years of advanced proficiency with Microsoft Excel including the ability to create and work with formulas, functions, and pivot tables
6. Ability to make decisions
7. Ability to work effectively with the staff and public
8. Ability to effectively communicate with non-accounting personnel
9. Detail orientation
If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, then employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Desired Qualifications: 1. Knowledge of management principles, practices, methods and techniques
2. Working knowledge of macros (Excel)
Necessary Licenses/Certifications/Degrees Bachelor's or Master's degree in accounting, finance, business, or field related to position
Hiring Rate/Range Commensurate with Experience
Work Hours Core hours: 8:00am-4:30pm, Monday through Friday
Proposed Starting Date: June2019
Posting date 05-13-2019
Closing date 05-26-2019
Special Instructions to Applicants If you are using college or university coursework to qualify, then transcripts (may be unofficial) must be submitted prior to the deadline in order to receive full consideration. In order to be eligible for Veteran's Preference points on the exam, a copy of your DD-214 must be submitted prior to the deadline. Transcripts and/or DD-214 paperwork may be faxed, mailed, or delivered to Human Resources by the end of the day on the posting close date:
Fax: 309.438.7421, Attn: Kira Shelton
Address: Illinois State University
Campus Box 1300
Normal, IL 61790-1300
Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.
Please prepare in advance a resume, cover letter, and at least 3 professional references with phone numbers to attach to this application.
The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Contact Information Kira Shelton
Departmental Homepage http://deanofstudents.illinoisstate.edu/
Required Applicant Documents PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply For This Posting". Resume/C.V.
Optional Applicant Documents Certification of Retirement Annuity (required for SURS annuitants only)
Civil Service Test 5010-Business/Administrative Associate
Physical Requirements: Must be able to complete the following with or without a reasonable accommodation:
1. Ability to perform sedentary work involving sitting the majority of the time.
2. Ability to use a computer in day-to-day work (i.e. type on a keyboard and use a mouse).
3. Ability to work for extended periods at computer workstation.
4. Required to have close visual acuity to perform activities such as preparing and analyzing data and figures and viewing a computer terminal.
5. Ability to effectively communicate on a daily basis.
6. Ability to maintain a high level of concentration.
7. Ability to conduct or attend meetings in various locations across campus.