Office Support Specialist

Job description

Request/Posting Number 0712042
Classification Title Office Support Specialist
Working Title Assistant to the Principal and the Assistant Principal
Job Class # 003243
Type of Position Civil Service
Percent Appointment: 1-100 (For Student Employment and Graduate Assistant Only; state hours per week) 100
Representation: AFSCME Local 3236
Department University High School - 07100000
Job Category Staff
General Summary This position serves as the Assistant to the Principal and Assistant Principal of University High School. In addition to traditional administrative support functions for the Principal and Assistant Principal, this position devotes considerable attention to high-level departmental activities, student attendance and discipline, Blackboard, Skyward, student/teacher evaluations, teacher observations, registration, summer school activities, and the hiring of substitute teachers. This position also serves as the primary point of contact for all questions or problems from faculty and staff. This position functions independently and assumes a great deal of responsibility.
Additional Information: This position is subject to summer academic break layoff, typically during the month of July.
Required Qualifications 1. High school graduation or equivalent.

2. One (1) year (12 months) of work experience comparable to the second level of this series.

3. Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
a. work experience performing office/clerical activities, including use of computer systems
b. college or university coursework in any curriculum
- twelve (12) semester hours = six (6) months
- twenty-four (24) semester hours = twelve (12) months
- thirty-six (36) semester hours = eighteen (18) months
- forty-eight (48) semester hours = twenty-four (24) months

If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, then employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Desired Qualifications: 1. Ability to work independently and under pressure of deadlines with frequent interruptions.

2. Ability to interact effectively with faculty, staff, administrators, students, and parents.

3. Excellent communication and time management skills.

4. Excellent word processing and computer skills, including Microsoft Office, Microsoft Outlook, FrontPage, and knowledge of Skyward.

5. Ability to maintain confidentiality.

6. Excellent grammar, proofreading skills, and spelling.
Necessary Licenses/Certifications/Degrees High school graduation or equivalent
Hiring Rate/Range $14.25 - $15.03 per hour
Work Hours 7:30am - 4:00pm, Monday through Friday
Proposed Starting Date: June 2019
Posting date 05-14-2019
Closing date 05-28-2019
Special Instructions to Applicants Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.

Please prepare in advance a resume, cover letter, and at least 3 professional references with phone numbers to attach to this application.

A Civil Service examination will be required. You will be notified by e-mail if you meet the qualifications for the examination. You may print a copy of your application and bring it to the examination with you as a reference. Please closely monitor your email for correspondence regarding your application status.

Other documentation such as college transcripts (may be unofficial) and/or a DD214 (official military discharge) must also be brought to the Civil Service exam if applicable in order to receive the maximum eligible points.

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Contact Information Kira Shelton
Human Resources
[email protected]
(309) 438-2120
Departmental Homepage
Required Applicant Documents PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply For This Posting". Resume/C.V.
Cover Letter
Reference List
Optional Applicant Documents Certification of Retirement Annuity (required for SURS annuitants only)
Transcript 1
Transcript 2
Civil Service Test 3243-Office Support Specialist
Physical Requirements: Must be able to complete the following with or without a reasonable accommodation:

1. Ability to perform sedentary work involving sitting the majority of the time.

2. Ability to effectively communicate on a daily basis.

3. Ability to use a computer in day-to-day work (i.e. type on a keyboard and use a mouse).




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Job No:
Posted: 5/15/2019
Application Due: 5/29/2019
Work Type: