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Gift Accountant

Employer
University of Virginia
Location
Charlottesville, VA

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job location: Charlottesville, VA


Employment Type: Full-time
Posted data: 2019-05-22
Req: R0005916

University Advancement Operations is seeking a highly-qualified candidate to join the Gift Accounting team as we get set for the public launch of the largest capital campaign in the University of Virginia’s history. The successful candidate will play a critical role in ensuring both the accuracy of donor records as well as the timely reporting of giving data. You should enjoy forensic analysis and digging deep into data to resolve issues.

The successful candidate must have working knowledge of gift or fund accounting policies and procedures. They should be a stickler for accuracy and possess excellent people skills to support a variety of stakeholders in individual schools and units across UVA Grounds. They must take pride in their work and have a demonstrated ability to produce accurate and timely results. This role requires a deep immersion in our business. Candidates should be able to demonstrate prior success at successfully tackling a steep learning curve.    

Responsibilities:

Data Integrity and Administration

  • Implement frequent and routine diagnostic testing on subsets of gift data to assure consistent coding and formatting; communicate with data processors and others in all areas of the University.
  • Design, implement and maintain a quality assurance protocol for gift data. Update policy and procedures related to protocols instituted.
  • Participate in internal department meetings and informational sessions for schools, foundations, and units on best practices for gift and records procedures.
  • Review batches of input from gift processing against source documents.
  • Process all requests for new allocation creation in database of record (Advance) for all University associated organizations, which includes assignment of allocation, input, attaching documentation, noting purpose of account, and distribution of profile created.
  • Serve as back up for new account creation for University gift accounts.
  • Maintain integrity of the donor database through independent analysis of the input information and assure gift data is complete and accurate.

 Gift Processing

  • Process adjustment entries using independent analysis and interpretation of the gift information.
  • Coordinate and communicate with the gift processor assigned to booking foundation gifts in the system of record for those associated organizations that utilize a different primary database. Review batches, process necessary adjustments, and perform monthly and annual reconciliations from source data.
  • Develop process improvements that enable the accurate and complete gift entry of foundation gifts and pledges.
  • Manage and coordinate the receiving of private grant information from the Office of Sponsored Programs (OSP) and perform gift entry in a timely manner prior to each month-end.

Reconciliation

  • Reconcile Advance gift information to the related organization’s source documents for those with a different database of record
  • Locate and resolve outstanding differences between the two records
  • Reconcile cash received with gifts booked
  • Produce one-sheet tutorials to maximize proper use of systems across Grounds

Cash Management

  • Prepare and process remote deposits for all related organization transfer checks
  • Reconcile deposits of gifts booked online or through other vehicles
  • Balance all gift cash received with gifts processed
  • Prepare daily ACH for each related unit that received gifts the prior day
  • Prepare journal entries to record transfer deposits and ACH’s received from GPS.

Research Projects

  • Perform as needed research related to donor records.  Respond to information requests from all constituents.
  • Assist in providing data and documentation for completing industry surveys.

Required Skills:

  • Bachelor's degree in accounting, finance, or related field, with at least two years of experience in accounting procedures.
  • Two - three years in fund accounting experience is preferred.
  • Must have working knowledge of gift processing policies and procedures, including institutional and industry standards, such as IRS regulations CASE standards.
  • Ability to manage multiple assignments with critical deadlines and changing priorities.
  • Must have the ability to assure completeness and accuracy of assigned work.
  • Must have the ability and confidence to work with donors and University/foundation personnel on issue resolution.
  • Demonstrate excellent written and oral (telephone) communication in daily interactions.
  • Excellent customer service skills are a must.
  • Ability to work independently and as part of a team. Work with senior leaders to accomplish goals.
  • Must have the ability to learn processes and systems quickly.
  • Microsoft Office including Word, Excel and Access.

  • Advance Web and Oracle is preferred.

    This position will remain open until filled. This is a restricted position and continuation is based on performance and funding. For questions about the application process please contact Ashley Cochran, Senior Academic Recruiter, alc6dk@virginia.edu.

    TO APPLY
    PROCESS FOR INTERNAL UVA APPLICANTS: Please apply through your Workday Home page, search “Find Jobs”, and search for R0005916. Complete an application online and attach a cover letter, resume, and contact information for three references (name, email address, telephone number, and address).

    PROCESS FOR EXTERNAL UVA APPLICANTS: Please visit UVA job board https://uva.wd1.myworkdayjobs.com/UVAJobs, complete the application and attach a cover letter.

    The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

    Organization

    In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

    What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

    Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

    As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.

    RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES

    As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

    Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.

    NATIONALLY RANKED HEALTH SYSTEM

    UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

    Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

    The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.

    INSPIRING STUDENTS, INSPIRED TEACHING

    The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

    One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

    Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.

    LIFE IN CHARLOTTESVILLE

    Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

    In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

    The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

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