Posting Details

Posting Details (Default Section)

Recruitment Type: Open (Internal and External applicants) Special Instructions to Applicants

Contra Costa College serves about 10,000 students, credit and non-credit, who pursue transfer preparation, career education and foundational skills. The College’s student population reflects its surrounding diverse communities. Serving predominately African American and Latinx students, Contra Costa College is situated in a socioeconomically diverse, resilient and culturally vibrant community. As a proud Hispanic Serving Institution, we seek candidates who embrace our community, our student population, and our central work: strengthening West County by meeting our students where they are and helping them get to where they want to be.
We seek a colleague who operates with a growth mindset, a strength-based approach centered on students, and an unflinching commitment to equity, especially concerning the elimination of barriers to college access, success, and completion. The ideal candidate will be eager to help construct and maintain a culture of continuous improvement in instructional effectiveness, student service, and leadership.

NOTE: New employees will be placed at the first step which is $3,771 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $4,594 per month is reached on the salary schedule.

Position Title Account Clerk Location Contra Costa College Posting Number 0001293 # of Openings 1 Range 53 Salary $3,771.00 (First Step)- $4,594.00 Position Status Permanent Overtime Status Non-Exempt (eligible) Position Full-Time If temporary, employment duration: n/a # of Hours Scheduled Per Week 40 Work Schedule By Day and Work Hours

Monday- Friday
8:00 AM – 5:00 PM
(Schedule subject to change)

Shift Differential % n/a # of Months 12 Non-work Periods: n/a EEO Job Category Clerical/Secretarial Employee Group Classified Department C1002-Business Services Position Definition

To perform fiscal clerical work in the course of preparing and maintaining financial records and reports.

Distinguishing Characteristics

Account Clerk – This is the first journey-level class in the Account Clerk series. Employees in this position perform clerical accounting functions of average difficulty involving a practical application of established procedures and policies.
Account Clerk, Lead – This classification performs the more specialized and difficult accounting and budget control clerical functions. Employees in this position exercise more independent discretion and judgment in matters related to work procedures and methods.

Examples of Duties/Essential Functions

Performs technical functions in assembling, tabulating, calculating, verifying and filing accounting and fiscally related information and data.
Assists in the revision, formulation and implementation of accounting and budget control record management systems and procedures.
Receives confirming requisitions and continuing orders and processes for payment; processes purchase orders for partial and full payment; submits requisitions to District Office.
Maintains purchasing and accounts payable file; records all purchases, confirming requisitions and purchase orders.
Records in database items such as student loan and scholarship checks and receipts, trust account checks and receipts and emergency loan checks and receipts.
Processes cash advance requests; posts and maintains balances.
Receives and reviews expense claims and invoices for goods and services received; prepares appropriate documentation for payment.
Assigns and maintains vendor numbers and maintains vendor payment register.
Prepares invoice information on accounts receivable and removes from accounts receivable when payment is received.
Forwards returned checks to a collection service; reconciles payment and records in the Enterprise Resource Planning (ERP) system.
Maintains and records various checking accounts.
Records equipment inventory transactions and provides clerical functions for surplus.
Researches student accounts for discrepancies; applies Board of Governor’s fee waivers to student accounts.
Assists in year-end closing.
May provide cashiering services, including billing, collections, deposits, reconciliations and other activities.
May assist in the development of budget preparation materials.
Performs related duties as assigned.

Minimum Qualification-Education/Experience

EXPERIENCE AND TRAINING
Two (2) years of increasingly responsible experience in bookkeeping or accounting.
EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma/GED or the equivalent.

Minimum Qualification-Knowledge Of

Methods and practices of financial recordkeeping.
Accounting and Enterprise Resource Planning Systems.
Modern software applications (Microsoft Office Suite, etc.).
Cash handling procedures, including counting large sums of money.
Modern office procedures, practices and technology/equipment.

Minimum Qualification-Skill To

Skill/Ability to:
Perform fiscal clerical work.
Learn and apply policies and procedures.
Learn and apply appropriate laws, rules and regulations relating to assigned functions.
Resolve cash handling and recordkeeping problems.
Post data and perform mathematical computations accurately.
Understand and carry out both oral and written instructions.
Serve students, staff and colleagues in a helpful, empathetic, and professional manner.
Keyboard with accuracy.
Communicate effectively, both orally and in writing.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Minimum Qualification-Ability To Desirable Qualifications

•Must be able to work in a fast-paced environment and communicate effectively with various departments and external customers and vendors.
•Detail-oriented with the ability to prioritize and handle a large volume of work in a timely manner.
•Experience working with Quickbooks, Microsoft Office, and large database programs (e.g. Colleague, Oracle, SAP, etc.).
•Able to work independently and resolve various issues with little to no supervision.

Job Open Date: 05/03/2019 Job Close Date: 05/30/2019 Open Until Filled No Diversity Statement

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us

About the District
The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 52,088 students a year, in 2017-18 fiscal year the demographic make-up of the students was 10% Black/African American; 17% Asian/Pacific Islander; 33% Hispanic/Latino; 29% White/Caucasian; and 11% Other.

The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.

Contra Costa College
Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Diablo Valley College
DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.

Los Medanos College
Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50.

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:
Classified Employees Local 1 Contract (Article 20-Benefits):
http://www.4cd.edu/hr/localonecontract/2015-2018%20Local%201%20Contract.pdf

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):

http://www.4cd.edu/gb/policies_procedures/MANUALS/MSC_08.pdf

POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)

All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to (925) 229-1000 ext. 1298 or slever@4cd.edu. For administrative purposes, requests must be made at the time of application.

Quicklink http://www.4cdcareers.net/postings/6028 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please respond to the following required Supplemental Questions addressing the minimum and desirable qualifications. The information provided in these questions will be used to determine which individuals will be invited for an interview. In order to receive every consideration in the selection process, you must complete ALL questions with concise but detailed answers and provide all requested information. Each answer will be evaluated separately. Be sure to clearly show on your application ALL previous work experience, education and training which qualifies you for this job. Referral to a resume or writing N/A in lieu of a response to any question on either the application or supplemental questionnaire is not an acceptable answer. Applicants submitting incomplete applications will be disqualified from consideration. Indicate "Yes" that you have read and understand these instructions.
   • Yes, I have read and I understand the above instructions.
2. * Do you possess a high school diploma or GED?

   (Open Ended Question)

3. * Please describe how you meet the minimum requirement of: Two years of experience performing accounting-related functions equivalent to the duties assigned to an Account Clerk in the district. Include the organizations where you worked, your job title and your number of years working at each location.

   (Open Ended Question)

4. * Please convey how you have used Microsoft Word, Excel and other common business software in your past positions.

   (Open Ended Question)

5. * Tell us about your previous work experience processing a large volume of vendor payments governed by the procurement/payment process.

   (Open Ended Question)

Required Documents Required Documents

1. Resume

Optional Documents

1. Unofficial Transcript (must show degree(s) conferred)